Job: Senior Information Resources and Services Officer

Reference #: ADB-HR-13-0571
Department: Office of Administrative Services
Division: Information Resources and Services Unit
Location: Manila, Philippines
Recruitment Type: National and Administrative
Deadline: 30 September 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:
As an experienced officer, the Senior Information Resources and Services Officer is responsible for overseeing the technical and administrative requirements of the three teams under Information Resources and Services Unit (OAIS-IR), namely Library, Research, and Records/Archives teams. The Officer oversees the work activities of local staff teams and identifies opportunities to improve the quality and efficiency of services provided by the Unit.

Expected Outcomes
Information Resources and Services
• Monitors global trends and identifies best practices and opportunities for innovative services in the areas of data and information collection, organization, circulation, promotion and preservation.
• Together with Information Coordinators, prepares an annual research plan in ADB’s core areas of operations to serve as the basis for the various information products.
• Serves as the overall editor of the various information products.
• Engages the various communities of practice and knowledge coordinators in various Departments in the work of the OAIS-IR, including in the development of library collections and seeking their inputs for research plans.
• Participates in the development of the Unit/Division/Office work program and budgeting, taking into account ADB’s latest policies, strategies, and priorities..
• Supervises the implementation of the work plans of the three teams. Prepares the weekly, monthly, quarterly and yearly work progress reports for submission to the Unit Head.
• Oversees and handles local staff personnel matters such as overtime, leave, attendance, counseling, development training (internal and external), performance appraisal and other activities.
• Devises and carries out survey and other feedback mechanisms as an input to Unit evaluation and planning..
• Drafts reports and correspondences as needed.

Others
• Other duties that may be assigned as reflected in the incumbent’s work plan.

Educational Requirements:
Bachelor's degree in Economics, Business Management, Development Studies, Library/Information Science, Information Management, or related fields; preferably with Master's Degree or equivalent

Relevant Experience And Other Requirements:
Work experience
• At least 8 years relevant experience in information, communication, research, library and records management, including experience in systems, budgeting, planning and administration; with 4 years of supervisory experience.

Technical knowledge
• Awareness of current trends in development research, library information science, and records and archives.
• Knowledge in planning, programming, budgeting and evaluation.

People and supervisory skills• Effective report-writing and communication skills in English.
• Ability to develop rapport internally and externally in a multicultural environment.

Core Competencies:
Application of Technical Knowledge and Skills
• Applies updated advancements in own knowledge area to relevant tasks
• Applies knowledge and practical skills to independently perform some complex tasks
• Conveys the need to use updated project approaches

Client Orientation• Delivers Divisional contributions across a variety of products and services to meet the needs of different clients
• Proposes options to clients that may better meet their needs than current approaches
• Defines and delivers to agreed standards with clients

Achieving Results and Problem Solving
• Conducts detailed research and analysis to determine appropriate methods for addressing the causes of issues
• Self-monitors achievement of results according to work plans
• Identifies different stakeholder needs and desired outcomes when planning for outcomes
• Independently solves problems and makes recommendations

Working Together
• Maintains collaborative relationships within the Department
• Works effectively with diverse colleagues in own and other Divisions and Departments
• Flexibly alters positions and adjusts previously stated points of view to support the group consensus
• Follows through on team priorities in the absence of a team leader

Communication and Knowledge Sharing
• Checks with audience’s level of understanding and awareness of required follow up actions
• Consistently seeks and addresses feedback on own performance
• Creates knowledge products endorsed for wider distribution
• Independently amends and clarifies messages and documents

Innovation and Change
• Actively supports work improvement and/or organizational change by work and deed
• Develops and adopts change plans to support Division initiatives on which one works
• Considers current and future client needs in proposing ideas
• Vocalizes early support for change
• Recommends inputs to new policies, systems and processes in immediate work area

Immediate Reporting Relationships / Other Information:
• Supervisor: Director and/or designated International Staff
• The following staff positions may be supervised by the incumbent:
o Administrative Staff

More Info and Application