Job: Project Administrator (Epidemiology & Population Health)

Location: London 
Deadline: Sunday, 06 October 2013 

Description

The Department of Medical Statistics is seeking an enthusiastic Project Administrator (50% FTE) to support the work of an exciting project funded by theEconomic and Social Research Council National Centre for Research Methods (NCRM) and spanning across the London School of Hygiene and Tropical Medicine (LSHTM) and the London School of Economics (LSE). The postholder will be responsible for continuing to provide administrative support and financial management for the 'Pathways: Biosocial influences on health' project which started in 2011. The successful applicant will be a key member of a team involving several academics from LSHTM, and the project Director who is based at LSE. It will also involve extensive contacts with the NCRM and external researchers attending training courses or involved in other aspects of the project's work. The post will entail varied and interesting work, with plenty of opportunities to develop new skills.

The post holder's main responsibilities will include facilitating communication across the team, with the ESRC NCRM programme and external researchers; organising a range of training workshops; providing overall administrative support and financial monitoring of the grant; maintaining the project's website along with other databases relevant to the team's work, and assisting with the production of newsletters and other dissemination activities. The successful applicant will have had previous experience in providing administrative support to a high standard, including budget management. S/he requires strong organisational and IT skills, including word processing and spreadsheet skills and experience or a willingness to learn the use of reference management and presentation software such as EndNote and Powerpoint. Excellent communication skills, the ability to prioritise tasks and use initiative, and a commitment to working in a team are also required.

The post is funded until 30 September 2014, and is available half-time (50% FTE), to start as soon as possible. The salary will be on the School's Professional Support scale, Grade 4, £26,873 pro rata per annum, inclusive.

Applications should be made on-line via our website at http://jobs.lshtm.ac.uk and the reference for this post is BDS-3.Applications should include a CV and the names and email contacts of 2 referees who can be contacted immediately if shortlisted. Any queries regarding the application process may be addressed to jobs@lshtm.ac.uk. Please quote referenceBDS-3. Closing date for the receipt of applications is 06 October 2013.

London School of Hygiene and Tropical Medicine is an equal opportunities employer.

The Department of Medical Statistics is seeking an enthusiastic Project Administrator (50% FTE) to support the work of an exciting project funded by the Economic and Social Research Council National Centre for Research Methods (NCRM) and spanning across the London School of Hygiene and Tropical Medicine (LSHTM) and the London School of Economics (LSE). The postholder will be responsible for continuing to provide administrative support and financial management for the 'Pathways: Biosocial influences on health' project which started in 2011. The successful applicant will be a key member of a team involving several academics from LSHM, and the project Director who is based at LSE. It will also involve extensive contacts with the NCRM and external researchers attending training courses or involved in other aspects of the project-Ÿs work. The post will entail varied and interesting work, with plenty of opportunities to develop new skills. The post holder-Ÿs main responsibilities will include facilitating communication across the team, with the ESRC NCRM programme and external researchers; organising a range of training workshops; providing overall administrative support and financial monitoring of the grant; maintaining the project's website along with other databases relevant to the team's work, and assisting with the production of newsletters and other dissemination activities. The successful applicant will have had previous experience in providing administrative support to a high standard, including budget management. S/he requires strong organisational and IT skills, including word processing and spreadsheet skills and experience or a willingness to learn the use of reference management and presentation software such as EndNote and Powerpoint. Excellent communication skills, the ability to prioritise tasks and use initiative, and a commitment to working in a team are also required. The post is funded until 30 September 2014, and is available half-time (50% FTE), to start as soon as possible. The salary will be on the School-Ÿs Professional Support scale, Grade 4, £26,873 pro rata per annum. THE SCHOOL The London School of Hygiene & Tropical Medicine is one of Europe-Ÿs leading schools of Public Health and a leading postgraduate institution worldwide for research and postgraduate education in global health. Part of the University of London, the London School is the largest institution of its kind in Europe with a remarkable depth and breadth of expertise encompassing many disciplines. The School was ranked one of the top 3 research institutions in the country in the Times Higher Education-Ÿs 'table of excellence', which is based on the 2008 Research Assessment Exercise (RAE). In 2009, the School became the first UK institution to win the Gates Award for Global Health. The School-Ÿs environment is a rich multicultural one: there are around 3500 students from 100+ countries following 24 taught masters courses delivered either in London or through distance learning, and about 400 undertaking a research degree. Over 40% of these students are from non-European countries. Alumni are working in more

than 180 countries. The School has about 1600 staff drawn from over 74 nationalities. There are research collaborations with over 100 countries throughout the world, utilizing our critical mass of multidisciplinary expertise which includes clinicians, epidemiologists, statisticians, social scientists, economists, molecular biologists, immunologists, ophthalmologists, anthropologists, virologists, pharmacologists and nutritionists. At any one time around 100 School staff are based overseas, particularly in Africa and Asia. We have a strong commitment to partnership with institutions in low and middle income countries to support the development of teaching and research capacity. The School has expanded greatly in recent years. Its research funding now exceeds £67M per annum, much of it from highly competitive national and international sources. The commitment of staff to methodological rigour, innovative thinking and policy relevance will ensure that the School continues to occupy a leadership position in national and global health, adapting quickly to new challenges and opportunities. Mission To improve health and health equity in the UK and worldwide; working in partnership to achieve excellence in public and global health research, education and translation of knowledge into policy and practice. THE FACULTY The Faculty of Epidemiology & Population Health (EPH) houses a large group of epidemiologists, demographers, statisticians and nutritionists working on issues of major public health importance in the UK and globally. EPH has approximately 330 staff members organised into four research departments.

Department of Infectious Disease Epidemiology (IDE) Department of Medical Statistics (MSD) Department of Non-communicable Disease Epidemiology (NCDE) Department of Population Health (DPH)

The Faculty has a teaching programme consisting of ten MSc courses: Epidemiology, Demography and Health, Medical Statistics, Public Health in Developing Countries (run jointly with the Faculties of Infectious & Tropical Diseases and Public Health & Policy), Nutrition for Global Health, Reproductive & Sexual Health Research, Veterinary Epidemiology (run jointly with the Royal Veterinary College), Global Mental Health (run jointly with Kings College London - Institute of Psychiatry) and the Distance Learning courses in Epidemiology and Clinical Trials. The Faculty also has approximately 149 research students studying for an MPhil, PhD or DrPH degree. The Dean of Faculty is Professor John Edmunds.

THE DEPARTMENT The Department of Medical Statistics (MSD) specializes in methodological research in medical statistics, especially in relation to clinical trials, observational epidemiology and disease prevention. The Department incorporates a Clinical Trials Research Group (concerned with planning, co-ordination, statistical analysis and reporting of clinical trials), and has a special interest in cardiovascular disease, asthma, HIV and perinatal studies. MSD has established a reputation for being one of the leading innovative centres in Europe for biostatistical methodology relevant to the planning and reporting of medical and public health research. The Department Head is Professor James Carpenter, who is also Methodology Programme Leader at the MRC Clinical Trials Unit. The Department-Ÿs professors are James Carpenter, Bianca De Stavola, Diana Elbourne, Stephen Evans, Chris Frost, Mike Kenward, Neil Pearce and Stuart Pocock. THE PROJECT The 'Pathways: Biosocial influences on health' (Pathways) programme on which the post holder will work is a cross Department project, reporting to Professor Bianca De Stavola based in MSD, the Principal Investigator. Other key members of the team, with whom the postholder will work in close collaboration are Professor Mike Kenward in the Medical Statistics Department, Dr Frank Dudbridge, Dr Juan-Pablo Casa and Professor Liam Smeeth in the Department of Non Communicable Disease Epidemiology and Professor Emily Grundy, Honorary Professor based at LSE and Director of the Pathways programme. The programme is funded by the Economic and Social Research Council National Centre for Research Methods (ESRC NCRM). NCRM is a network of research groups, each conducting research and training in an area of social science research methods. A strategic aim of the Pathways programme is to bring together social and biological approaches to the study of health including providing training for social scientists on the meaning, use and interpretation of relatively new (for the social sciences) quantitative analysis tools including genetic, biological and clinical measures related to health. The substantive focus of the LSHTM group is the identification of the pathways that link socio-demographic circumstances and biological disadvantage to adult health, and parental family and socio-economic circumstances to infant mortality. An important element of the project is development and delivery of training for social science researchers via face-to-facecourses, methodological workshops, and preparation of training resources.

THE POST GRADE FACULTY Professional Support Pathway Grade 4 Epidemiology and Population Health

DEPARTMENT START DATE HOURS DURATION RESPONSIBLE TO

Medical Statistics As soon as possible 50% FTE, days and times by mutual agreement Until 30th September 2014 Professor Bianca De Stavola

The successful applicant will be a key member of a team involving several academics from across the Faculty and extensive contacts with the ESRC National Centre for Research Methods and with external researchers attending training courses or involved in other aspects of the project-Ÿs work. The post will involve varied and interesting work, with plenty of opportunities to develop new skills. The post-holder will be responsible for:

• Facilitating communication across the project team;
• Providing the first point of contact for researchers enquiring about training courses and with the ESRC National Centre for Research Methods central team.
• Dealing with all administrative aspects of training workshops including booking rooms, collating course materials, posting materials on the web site, advertising, arranging timetabling, organising catering, managing bookings, dealing with registrant payments, evaluation reporting, and liaising with both lecturers and participants
• Financial management, including monitoring expenditure on the grant, keeping and checking records of expenditure, preparing financial reports for the funder and the School, advising the Departmental Administrator of extensions or changes to staff contracts, reimbursing expenses and teaching fees.
• Organising and supporting project meetings, writing agendas, including taking minutes, and other meetings and training workshops as required.
• Helping to prepare research and teaching and capacity building reports for the funder
• Preparing grant applications for extensions and supplements to the PATHWAYS grant, in collaboration with the Departmental Administrator.
• Providing administrative assistance to Professor Bianca De Stavola and other team members including tracking deadlines, helping with preparing presentations, funding applications, and arranging travel.
• Maintaining databases containing details of project outputs; workshops and workshop participants and other project activities.
• Maintaining the group-Ÿs web site and social networking account; as well as NCRM training calendar and publications on NCRM Eprints website.
• Co-ordinate team contributions to NCRM outputs including Ebulletin, MethodsNews, podcasts and training poster.
• Helping with production of internal and external newsletters and other dissemination.
• Reviewing and archiving project files as needed.

Providing administrative support for additional research collaborations such as those involving other NCRM nodes and the Scottish Longitudinal Study. Other duties as required by the Head of Department and Faculty/Departmental Administrators

PERSON SPECIFICATION ESSENTIAL REQUIREMENTS

• Excellent communication skills for dealing with workshop participants, and team members and the wider ESRC NCRM programme participants. Good numeracy skills and proven experience of financial management Proven experience of organising own workload and team deadlines, assessing priorities with minimum supervision and initiating action where appropriate. Excellent IT skills including use of word processing packages, spreadsheets, and databases. Experience or willingness to learn reference management and presentation software such as EndNote, Powerpoint and LSHTM financial software. Proven experience of setting up, developing and maintaining computerised and other record-keeping systems. Good written English and excellent presentation of work. Proven ability to work under pressure as part of a team. Experience of maintaining web-pages.

DESIRABLE REQUIREMENTS

• Knowledge of research processes and social statistics. Minute-taking experience. Experience of working in an academic environment. Educated to degree level. Knowledge of EndNote and Powerpoint Experience of maintaining a Twitter account

SALARY AND CONDITIONS OF APPOINTMENT The appointment is funded until 30 September 2014 and will be made on LSHTM-Ÿs Professional Support Pathway Grade 4, £26,873 pro rata per annum, inclusive. The post will be subject to the LSHTM terms and conditions of service. Membership of the School Pension Scheme is available. APPLICATIONS

Applications should be made on-line at our website at jobs.lshtm.ac.uk. The closing date is 06 October 2013 and the reference for this post is BDS-3. Online applications will be accepted by the automated system until midnight on of the closing date. Any queries regarding the application process may be addressed to jobs@lshtm.ac.uk. The supporting statement section should set out how your qualifications, experience and training meet each of the selection criteria. Please provide one or more paragraphs addressing each criterion. The supporting statement is an essential part of the selection process and thus a failure to provide this information will mean that the application will not be considered. An answer to any of the criteria such as 'Please see attached CV-Ÿ will not be considered acceptable. Please note that if you are shortlisted and are unable to attend on the interview date it may not be possible to offer you an alternative date. The London School of Hygiene & Tropical Medicine is committed to being an equal opportunities employer.

More Info and Application