Job: Deputy Logistics Coordinator

Location: Yangon, Myanmar 
Deadline: Friday, 20 September 2013 

Description

Yangon, 04/09/2013

ANNOUNCEMENT

Deputy Logistics Coordinator Yangon (frequent travel to SI bases)

Vacancy Announcement

Job Title – Deputy Logistics Coordinator

Number of Position – 1 Job

Location – Yangon

Contract Duration – 6 months with extension

Probation Period – 2.5 months

Job Range – Starting range from 652,800 MMK + other Benefits (relocation, medical coverage, housing allowance, etc.)

Closing Date – 20th September 2013

Position: Deputy Logistics Coordinator

Report to: Logistics Coordinator

Duty Station: Yangon (frequent travel to SI bases)

SOLIDARITES INTERNATIONAL (SI)is a non-profit, non-religious, non-political and non-governmental humanitarian organisation. As position is required as soon as possible, Solidarités reserve the right to select a candidate and fulfil the position before final date of applications

1- Objective of the position:

The Deputy Logistics Coordinator backs up the Logistics Coordinator in guiding the mission logistics activities. In particular, he/she supports the completion of urgent tasks, aids the bases, and sets up Solidarités International procedures and logistics tools. He/she takes on the functions of the Logistics Coordinator in case of absence.

2- JOB Description

Supply Management

• Manage the Solidarités International purchasing procedures and those of the sponsors financing the mission programs.
• Ensure the implementation of purchases, making sure they are in keeping with rules and procedures.
• Take part in drawing up call for tenders documents as well as contracts necessitating a coordination validation.
• Take part in selecting suppliers, and negotiating prices, deadlines and delivery modes.
• Ensure monitoring of the supplier relationships.
• Review the customs procedures and documentation in force in the intervention country.

Management of vehicle

• Assist in the planning and execution of maintenance and repair work on mission vehicles.
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles Management of equipment/telecommunications
• Ensure the mission inventory in real time.
• Optimize distribution of materials according to task needs
• Organize the installation, safe-guarding and monitoring of materials for mission level.
• Install mission's communication means and ensure that they are regularly maintained Management and monitoring of IT equipment
• Assist and supervise IT Officer to ensure antivirus software are regularly update, with adequate means for data backup.
• Ensure the maintenance and correct use of IT equipment Human resource management
• Analyse and quantify logistics personnel needs together with Logistics Coordinator.
• Recruit, train and supervise the logistics team together with Logistics Coordinator.
• Conduct performance reviews for members of the logistics team. Security
• Assist the field teams to implement safety measures as determined by the coordination team.
• Train teams in safety rules and procedures. Reporting/Compilation
• Consolidate the monthly logistics reports for the bases and submit to the Logistics Coordinator on time.
• Ensure the compilation of price lists and suppliers, as well as documents in use (import-export, exemption, taxes)
• Take part in coordination meetings relating to logistics; represent the Logistics Coordinator upon request and/or when delegated.

3. Requirements

• At least 4 years of professional experience in Logistics field with INGO/NGO
• University Degree or Diploma (preferably in Logistics Or related proven experience in similar area.)
• Knowledge of IT management and MS office (excel, word, power point and networking)
• Demonstrated team management and planning abilities
• Fluent spoken and written English and Myanmar
• Good writing and communication skills
• Flexible, reactive, trustful and calm under pressure

Please submit your application (CV, cover letter, references) to the attention of: Application for Deputy Logistics Coordinator/ Yangon, – Solidarités International office - N°44-A, Tharyarwaddy Lane, Sayar San Ward, Bahan Tsp, Yangon or per email: hr.solidarites.mm@gmail.com , recruitment@solidaritesmyanmar.org (thanks to use basic excel, word or pdf format)

Important: the position you want to apply for has to be specified in the subject of your e-mail, otherwise the application will not be considered as valid.

More Info and Application