Job: Chief of Procurement and Building Support Services

Location: Sarajevo, Bosnia and Herzegovina 
Deadline: Monday, 30 September 2013 

Description

The majority of positions in OSCE field operations are filled by secondment, which means that individuals are nominated by their respective OSCE participating State. In addition, a limited number of seconded positions are available at the OSCE Secretariat and the institutions.

General Minimum Requirements

The general minimum requirements for working with the OSCE are:

• Excellent physical condition
• Possession of a valid automobile driving license and ability to drive using manual transmission
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure

Field of Expertise Requirements

The general minimum requirements for working in this field of expertise are:

• University education in business administration, management, commerce or commercial law, economics or related field or relevant professional experience in procurement and contracting
• Very good negotiation skills

Level of Professional Competence Requirements

Furthermore, this level of responsibility requires the following:

Education:

• Advanced education/certified training course in a relevant field desirable

Experience:

• Minimum 6 years of relevant, diversified and progressively responsible professional experience including at least 3 years at the management level relevant to the actual position

Mission Specific Requirements

Additionally, this particular post has specific requirements:

Mandatory:

• University degree in business administration, supply chain management, logistics or such related fields; an advanced university degree in the related field is an advantage
• Proven operational, leadership and managerial skills, including planning, budgeting and evaluation techniques
• Communication, analytical and reporting skills
• Professional fluency in English, both oral and written
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity
• Ability to operate windows applications, including word processing and email
• Flexibility and ability to work under pressure and with limited time frames

Desirable:

• Field experience with the OSCE, UN or other international organizations relevant to the actual position
• Knowledge and experience of using ERP applications such as Oracle or SAP

Tasks and Responsibilities

Under the direct supervision of the Chief of General Services and overall supervision of the Chief of Fund Administration, the incumbent will be responsible for the administration and management of a range of procurement, contracting and building support services.The Chief of Procurement and Building Support Services reports to the Chief of General Services. Specific duties include:

• Assists the Chief of General Services in policy reviews and formulation of procedures to improve the Mission's procurement function and to ensure the timely provision of support services for procurement and building management, advising Programme Managers on procurement issues and providing support and guidance during all stages of the procurement cycle;
• Plans, co-ordinates and manages procurement of diverse services and supply commodities in a timely and cost effective manner, developing standards and criteria for the evaluation of goods, services, supplier capacity, etc;
• Manages the preparation of solicitation documents, processes the Terms of Reference/Specifications and other documentation required in the procurement process to ensure that all actions have been taken and all contracts have been issued in accordance with OSCE Regulations and Rules applicable to specific processes;
• Conducts market survey and identifies the trends on the market, reviews suppliers performance; conducts analysis of procurement efficiency and suggests more cost-efficient approaches;
• Manages the leasing, maintenance and general administration of the Mission's premises to include both Head Office and the Field Offices by making recommendations to the Chief of General Services as appropriate;
• Assigns work to the Procurement and Building Support Section staff , monitors implementation, assesses staff development needs, prepares and implements an appropriate strategy;
• Replaces the Chief of General Services as necessary;
• Supervises two national staff members;
• Performs other related tasks as assigned by the Chief of General Services/CFA.

The OSCE is committed to achieving a better balance of women and men within the Organization. The nomination of female candidates is particularly encouraged.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.

Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.

More Info and Application