Department/ Office
Economic and Social Commission for Western Asia
Duty Station
BEIRUT
Posting Period
26 September 2013-25 November 2013
Job Opening number
13-HRE-ESCWA-30987-R-BEIRUT(G)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
This post is located within the Human Resources Management Section (HRMS), Administrative Services Division (ASD) of the Economic and Social Commission for Western Asia (ESCWA). The incumbent reports to the Director of ASD.
Responsibilities
Under the guidance of the Director, Administrative Services Division, and within delegated authority, the incumbent will be responsible for the following duties:
General duties:
1 - Plan, organize, manage and supervise the work of the Section;
2 - Implement human resources policies, practices and procedures to meet the evolving needs of the Commission;
3 - Comply and ascertain compliance with the Staff Regulations and Staff Rules as well as Financial Regulations and Rules;
4 - Monitor and ensure the implementation of human resources policies, practices and procedures;
5 - Advise senior management on all aspects of human resources policies, procedures and substance and provide proactive and innovative approaches to delivery of human resources services as well as to strategic and policy issues, and negotiate with staff on human resources questions;
Recruitment and placement:
6 - Identify recruitment needs and priorities, develop and implement recruitment strategies, and conduct targeted recruitment campaigns;
7 - Monitor and ensure timely filling of posts in accordance with established policies and procedures;
8 - Approve issuance of Job Openings, oversee and clear recruitment, promotion and placement submissions to central review bodies;
9 - Review short lists and participate in interviews for high level posts;
10 - Represent the office as an ex-officio member in central review bodies, provide guidance on policy relating to recruitment, placement and promotion, and review appointments;
11 - Manage and administer the Young Professionals Programme Examinations, Language proficiency examinations and other programmes and tests related to recruitment of Professional, General Service and other categories of staff and manage the ESCWA Internship Programme;
Administration of entitlements:
12 - Monitor and ensure the implementation of appropriate conditions of service and entitlements;
13 - Identify needs and propose changes to conditions of service as required;
14 - Provide advice on interpretation and application of policies, regulations and rules; approve recommendations on exceptions to policies, regulations and rules;
15 - Represent the office in joint bodies and working groups on conditions of service;
16 - Oversee and approve benefits and entitlements of staff and level of remuneration for consultants;
Staff development and career support:
17 - Identify and analyze staff development and career support needs and design programmes to meet identified needs; prepare monitoring reports on staff development and career support programmes;
18 - Promote, monitor and ensure the implementation of staff development, career support and training programmes; provide advice on mobility and career development to staff in all categories and levels;
19 - Provide performance management advice to staff and management; assist the Executive Secretary of the Commission with the implementation of the performance management and development system (PMD);
Other duties:
20 - Serve as focal point for issues related to administration of justice, conflict resolution and cooperation with the Ombudsman;
21 - Advise and counsel staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements;
22 - Monitor staff welfare and identify/propose appropriate programmes and remedial action;
23 - Monitor, advise and act on disciplinary matters in accordance with established policies and procedures. Mediate conflict, grievance and harassment cases;
24 - Review classification analysis of jobs in Professional and General Service and related categories; provide guidance to programme managers on the application of classification policies and procedures and by undertaking whole office review;
25 - Prepare policy papers, position papers and briefing notes on human resources issues;
26 - Perform other duties as required.
Competencies
Professionalism - Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting; ability to identify issues, analyze and formulate opinions, make conclusions and recommendations on complex human resources policy and development issues; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Client Orientation - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Leadership - Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands; provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Managing Performance - Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master's degree or equivalent) in human resources, business or public administration or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in
lieu of the advanced university degree..
Work Experience
At least 10 years of progressively responsible experience in human resources management or related area is required. A minimum of 5 years of experience in the UN Secretariat is desirable. Experience in at least two sub-functional areas of human resources management is desirable. Experience with the UN system organizations is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. Arabic is also a working language of ESCWA. For this post, fluency in written and spoken English is required. Knowledge of Arabic or French is desirable.
Assessment Method
Shortlisted candidates will undergo a written knowledge-based assessment exercise, which may be followed by a competency-based interview depending on the result of the written test. Only shortlisted candidates will be contacted.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members at the P-4 level are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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