| Reference # | ADB-HR-13-0486 |
|---|---|
| Department | Central and West Asia Department |
| Division | Afghanistan Resident Mission |
| Location | Kabul, Afghanistan |
| Recruitment Type | National and Administrative |
| Date Posted | 9 September 2013 |
| Closing Date | 23 September 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT) |
Job Purpose:
To provide technical, analytical, and administrative support to the functions of project administration and portfolio management.
Expected Outcomes
Work independently or collectively on all or a combination of the following transactions and/or clearly defined areas, depending on the assignment/instructions from supervisors (International Staff and/or senior National Staff):
Project Administration Memorandum (PAM)/Memorandum of Understanding (MOU)/Aide Memoires (AM)
- Contributes to the preparation of PAM/MOU/AM by gathering and consolidating data in the appendices, and preparing draft on various sections, for example,
- Project description/scope,
- Project cost,
- Loan allocation,
- Procurement,
- Loan covenants, etc.
Project Progress Reports
- Prepares and updates project performance reports and technical assistance performance reports on ADB web systems every month outlining all the required details for example, project description/scope, status of implementation, developments, major problems, actions taken/proposed, and participating in the divisional portfolio management review meetings when needed.
Statistical Reports
- Compiles data and statistics on contract awards and disbursements for the assigned projects for the generation of various reports required by the Department and Division.
- Monitors and analyzes the actual awards and disbursements against targets to identify shortfalls and their causing factors, and follows up these matters with the Executing Agencies.
Mission Participation
- Participates in various missions as required such as inception, review, mid-term review, and project completion report missions by providing independent support in:
- Collecting data on contract awards and disbursements.
- Collecting and analyzing data and information, preparing required appendixes.
- Reconciliation of project accounts.
- Compliance with loan covenants.
- Formatting mission’ documents and project completion reports,
- Familiarizing Executing Agencies with ADB's loan/grant administration, procedures.
- Assisting them where necessary in the preparation of various reports and applications.
Project Covenants
- Maintains records needed to monitor compliance with project and TA covenants.
- Follows up on outstanding obligations of executing agencies such as the submission of financial statements, monthly and/or quarterly progress reports.
- Inputs data on the status of such compliance into the data base at LRM, in consultation with the National Project Implementation Officer.
Project/TA Implementation
- Monitors physical progress in projects/TA implementation, for example, by following up on outstanding obligations of EAs to expedite procurement/contract awards.
- Familiarizes EAs with ADB guidelines and procedures and ensures their compliance with project covenants.
- Monitors progress in terms of outputs and deliverables, following up submission of project reports, financial statements, etc.
- Maintains related documents, records and files for delegated projects.
- Maintains computer-based information system for project administration matters.
- Completes checklist for the review of audited reports on project accounts and financial statements.
Disbursements
- Assists in processing disbursements for delegated and non-delegated projects by following up with EAs on timely submission of withdrawal applications.
- Reviews withdrawal applications for compliance with project agreement.
- Prepares/reviews data input for PCSS to update the LFIS.
Others
Performs other tasks as assigned and reflected in the incumbent’s workplan.
Educational Requirements:
Bachelor's degree in a relevant discipline.
Relevant Experience And Other Requirements:
Work experience
- At least 5 years of relevant professional experience
- At least 5 years of relevant professional experience
Technical knowledge
- Proven ability to work independently on assigned transactions, areas of analysis and research, which have well-defined scope and steps
- Able to conduct cost-benefit analysis to support decision-making
- Able to set priorities for self and junior team members
- Effective report-writing and communication skills in English and the national language (as required)
- Proficient in spreadsheets and required information technologies.
People and leadership skills
- Able to provide guidance to other AS staff on assigned area of work
- Able to liaise and work effectively with government officials within own work location and with colleagues throughout ADB
- Able to provide guidance to other AS staff on assigned area of work
- Able to liaise and work effectively with government officials within own work location and with colleagues throughout ADB
Able to work collaboratively with teams as a constructive team member.
Core Competencies:
Application of Technical Knowledge and Skills
- Deals with routine queries and correspondence in accordance with procedures
- Proactively seeks relevant development opportunities and submits for approval
- Produces summaries and frameworks by collecting and analyzing diverse information
Client Orientation
- Adjusts style and approach to respect and serve different clients
- Conveys messages by asking questions and using different approaches
- Identifies when a client issue requires escalation
- Responds to clients without prompts or reminders from senior colleagues
Achieving Results and Problem Solving
- Proposes solutions to minimize delays and setbacks in completing work
- Reviews all task objectives and achieves core deliverables
- Uses time management and organizational skills to promptly complete work to the required standard
- Delivers beyond the stated task objectives
Working Together
- Consistently works effectively with individuals of different views, culture, nationality, gender, and age
- Consistently seeks assistance when requirements are unclear
- Provides timely updates on relevant information
- Freely shares and seeks useful knowledge and to complete work
Communication and Knowledge Sharing
- Uses effective written and oral communication in preparing documents, presentations and interactions
- Asks questions to understand how to follow up on feedback
- Locates relevant information to expedite workflow
Innovation and Change
- Adopts new policies, systems and processes in a timely fashion
- Shares ideas for how work can be completed more effectively.
Immediate Reporting Relationships / Other Information:
Supervisor: Designated International Staff (IS) and senior National Staff (NS)
Important Instructions
This vacancy is for a local staff position with local remuneration requirements. It is only open to nationals and residents of Afghanistan.
0 comments:
Post a Comment