Job: Associate Project Analyst

Location: New Delhi 
Deadline: Monday, 23 September 2013 

Description

Job Purpose:

To provide administrative and analytical support to INRM in the water supply and sanitation/urban development and infrastructure sectors, and selected subsectors including water supply, wastewater, sewerage, solid waste management, urban development, transport, and energy.

Expected Outcomes

independently on all or a combination of the following transactions and/or clearly defined areas, depending on the assignment/instructions from supervisors (International Staff and/or senior National Staff):

Project Administration Memorandum (PAM)

• Contributes to the preparation and updating of PAM by gathering and consolidating data in the appendices, and preparing draft on various sections, for example,

• Project description/scope,
• Project cost,
• Loan allocation,
• Procurement,
• Loan covenants, etc.

Project Performance Reports (PPRs)

• Prepares and updates individual Project Performance Reports every month for loans outlining all the required details for example, project description/scope, status of implementation, developments, major problems, actions taken/proposed, and participating in the Departmental PPR meetings when needed.

Statistical Reports

• Compiles data and statistics on contract awards and disbursements for the assigned projects for the generation of various reports required by the Department and Management.
• Monitors and analyzes the actual awards and disbursements against targets to identify shortfalls and their underlying causes, and follows up these matters with the Executing Agencies.

Mission Participation

• Participates in various missions as required such as inception, review, mid-term mission and project completion report missions by providing independent support in:

• Collecting data on contract awards and disbursements,
• Reconciliation of project accounts,
• Compliance with loan covenants,
• Familiarizing Executing Agencies with ADB's loan procedures
• Assisting them where necessary in the preparation of various reports and applications.

Project Covenants

• Maintains records needed to monitor compliance with project and TA covenants
• Follows up on outstanding obligations of executing agencies such as the submission of financial statements, monthly and/or quarterly progress reports
• Inputs data on the status of such compliance into the data base at INRM, in consultation with the National Project Implementation Officer.

Project/TA Implementation

• Monitors physical progress in projects/TA implementation, for example, by following up on outstanding obligations of EAs to expedite procurement/contract awards
• Familiarizes EAs with ADB guidelines and procedures and ensuring their compliance with project covenants
• Monitors progress in terms of outputs and deliverables, following up submission of project reports, financial statements, etc.
• Maintains related documents, records and files for delegated projects
• Maintains computer-based information system for project administration matters.

Disbursements

• Assists in processing disbursements for delegated and non-delegated projects by following up with EAs on timely submission of withdrawal applications,
• Reviews withdrawal applications for compliance with project agreement
• Prepares/reviews data input for PCSS to update the LFIS.

Others

• Assists as needed in the implementation and processing of ADB operations in the area of governance, policy, and economic development, and in other RM activities as required.

Performs other tasks as assigned and reflected in the incumbent's workplan.

Educational Requirements:

Bachelor's degree in civil engineering.

Relevant Experience And Other Requirements:

Work experience

• Suitability to undertake the responsibilities mentioned above at the required level.
• At least 5 years of relevant experience in infrastructure sectors; experience in international agencies will be preferred
• Experience and knowledge of various stages of the project cycle. Understanding and knowledge of FIDIC conditions of contract will be an advantage

Technical knowledge

• Proven ability to work independently on assigned transactions, areas of analysis and research, which have well-defined scope and steps
• Able to conduct cost-benefit analysis to support decision-making
• Able to set priorities for self and junior team members
• Effective report-writing and communication skills in English and the national language (as required)
• Proficient in spreadsheets and required information technologies.

People and leadership skills

• Able to provide guidance to other AS staff on assigned area of work
• Able to liaise and work effectively with government officials within own work location and with colleagues throughout ADB

Able to work collaboratively with teams as a constructive team member.

Core Competencies:

Application of Technical Knowledge and Skills

• Deals with routine queries and correspondence in accordance with procedures
• Proactively seeks relevant development opportunities and submits for approval
• Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation

• Adjusts style and approach to respect and serve different clients
• Conveys messages by asking questions and using different approaches
• Identifies when a client issue requires escalation
• Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving

• Proposes solutions to minimize delays and setbacks in completing work
• Reviews all task objectives and achieves core deliverables
• Uses time management and organizational skills to promptly complete work to the required standard
• Delivers beyond the stated task objectives

Working Together

• Consistently works effectively with individuals of different views, culture, nationality, gender, and age
• Consistently seeks assistance when requirements are unclear
• Provides timely updates on relevant information
• Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing

• Uses effective written and oral communication in preparing documents, presentations and interactions
• Asks questions to understand how to follow up on feedback
• Locates relevant information to expedite workflow

Innovation and Change

• Adopts new policies, systems and processes in a timely fashion

Shares ideas for how work can be completed more effectively.

Immediate Reporting Relationships / Other Information:

Supervisor: Designated International Staff (IS) and Senior National Staff (NS).

Important Instructions

This vacancy is for a local staff position with local remuneration package. It is only open to nationals and residents of India.

More Info and Application