Job: Resource Management Assistant

Location: Chennai, India
Deadline: Wednesday, 14 August 2013 

Description

Background / General description:

The Corporate Planning and Analysis Department (CFRPA) is part of the International Bank for Reconstruction and Development's (IBRD or the 'Bank') Corporate Finance and Risk Vice-Presidency (CFR). CFRPA is responsible for aligning resources with strategy and for facilitating performance management through performance monitoring and reporting.

Key roles of CFRPA include:

• Determining on an ongoing basis, in consultation with the Board and senior management, the overall expenditure direction required to implement the Bank's corporate strategy; and to regularly report to the Board and senior management, in cooperation with other corporate units, on results achieved.
• Partnering with client units in setting unit level strategy and performance goals in line with overall corporate direction.
• Strategically allocating resources to, and facilitating evaluation of Bank units' performance against, these goals on an ongoing basis - holding management accountable for results.
• Developing the vision for integrated resource management and appropriate policies and procedures.
• Facilitating efficient resource utilization by Bank units while maintaining a sound internal control environment ('Ëœmake every dollar count for the poor'). 
  As part of its effort to improve the quality and cost effectiveness of the Resource Management function in the Bank, CFRPA has established an Analysis & Research Support (A&R) group in Chennai. The objectives for this Group are: to leverage the capacity of professional staff in Washington to produce more high value/ high impact services by freeing them of responsibilities to perform basic data extraction, processing, analysis and related quality assurance and testing; to strengthen the data infrastructure; to increase the cost effectiveness of data analysis and reporting; to deepen the understanding of all aspects of the Bank's transactions cycles and business operations through effective mining and analysis of the accumulated data; and to shorten timelines.
   
  Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.

Duties and Accountabilities:

• Assist CFPRA HQ and VPU units in planning and monitoring budget and expenses, through collection / extraction of financial, budgetary control and operations data from relevant sources and databases, particularly SAP and BW, and preparation of system-generated and customized financial reports;
• Use standard or custom-built queries to assist in data extraction and mining, using spreadsheet software as necessary;
• Convert system-generated data and reports into management information reports tailored to requirements, and suitable for management decision-taking, using spreadsheet as necessary;
• Monitor, analyze and process revenue budget transfers on periodic basis;
• Independently monitor and review work programs and budgets and/ or external funding, identifying issues and clarifying them with clients;
• Prepare budgetary information for periodic reviews and for ad hoc studies, including collecting, extracting, analyzing, and integrating data as required;
• Review, interpret, and clear Trust Funds Proposal (TFP) on costing and policy aspects;
• Research, analyze, and synthesize information, interpret data, retrieve information from SAP or similar integrated systems and clearly and concisely prepare results.

Selection Criteria:

Competencies:

• Integrity and Independence: Conducts transactions with honesty, integrity, and transparency, and allowing for oversight.
• Statutory and other Stakeholder Reporting: Understands the components of financial statements and how specific transactions will affect these components.
• Internal controls and corporate procedures: Aware of the institutional and corporate guidelines that need to be complied with in processing transactions. Able to identify and understand the internal control components surrounding immediate areas of responsibility. Alerts supervisor to potential areas of concern.
• Planning and Budgeting: Familiar with basic constructs of budgets and work programs. Understands the guidelines and processes underpinning transactions and daily tasks and their implication on the entity's budget.
• Performance Evaluation and Reporting: Able to prepare work program and budget reports for management review. Undertakes basic validation checks to ensure reporting accuracy.
• Client Orientation: Able to establish partnership-based working relationships and engage in substantive matters with internal/external clients. Demonstrates initiative, independence, and autonomy in addressing client needs in changing business requirements.
• Drive for Results: Takes personal ownership and accountability; Follows up for completion, coordinates with others; aligns own goals and results with WBG results; Identifies and acknowledges risks and working collectively with others to mitigate them; treats barriers and problems as opportunities
• Teamwork (Collaboration) and Inclusion: Values working in collaboration and respecting views of others; Contributes as required to the work of others in the department. Understands differences in culture and values and the importance of including others' views; solicits feedback from others and negotiates and resolves differences in a constructive manner; works collaboratively and effectively within the Bank's culture as well as within own and others' cultures.
• Knowledge, Learning and Communication: Able to gather, analyze, synthesize and clearly present ideas, in both written and verbal formats. Able to negotiate with staff at all levels in relevant areas of the assigned responsibilities. Able to take responsibility for organization of knowledge sharing and learning activates within the area of assigned responsibilities.
• Business Judgment and Analytical Decision Making: Able to research and review technical and professional information, can interpret and summarize information based on knowledge of business unit's goals and priorities; uses judgment and subject matter knowledge in presenting relevant information in practical format.

Other Selection Criteria:

• Relevant Associate Degree (e.g., Finance, Accounting, and Business)
• At least 2 years of relevant experience;
• Strong skills in, and thorough familiarity with, Microsoft Excel, including the ability to use interlinked spreadsheets, and financial models;
• Work experience in using integrated, automated financial / ERP systems with a comparable level of complexity to SAP R/3;
• Sound knowledge of basic accounting and finance, with particular emphasis on cost and management accounting;
• Good knowledge of mathematics and strong skills in using and manipulating large sets of numerical data;
• Basic knowledge of Bank's accounting processes and systems, particularly expense and fund, business process hierarchy and fund structures;
• Proficiency in Microsoft Windows applications, namely Excel, Word and Power Point. Demonstrated ability to learn new technology quickly and effectively use it for maximum productivity;
• Strong communication skills with the ability to prepare, present, and discuss findings in written and oral form.
• Familiarity with SAP Business Warehouse software and Business Object tool.

More Info and Application