Location: Kabul
Deadline: Wednesday, 24 July 2013
Description
UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world’s most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.
Additional Considerations
UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.
By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Background Information - Afghanistan
Afghanistan
With more than 10 years of experience in the country, the UNOPS Afghanistan office supports national reconstruction and development efforts by providing projects with goods and services - from stand-alone, one-off solutions to long-term management and capacity development support. Based in Kabul, UNOPS in Afghanistan has sub-offices in every region of the country. The team implements projects in support of the Afghanistan National Development Strategy, in a wide range of sectors including infrastructure, education, environment and agriculture, and governance and rule of law.
Functional Responsibilities
Accreditation
- Assist in accreditation of mine action organizations;
- Assist in maintenance of Afghanistan Mine Action Standards and guidelines for the accreditation of mine action organizations;
- Assist in chairing the work of the accreditation body, ensuring that the system is being applied in a fair and equitable manner, and that accreditation does not interrupt or delay mine action projects;
- Ensure that appropriate follow-up action is taken on the accreditation body’s recommendations.
Monitoring
- Assist n monitoring of mine action organizations that complements the procedures for accreditation and post-clearance inspections;
- Specify the Afghanistan Mine Action Standards and providing guidelines for them monitoring of mine action organizations in close coordination with the Chief of QM;
- Monitor the work of the monitoring body, ensuring that the monitoring system is being applied in a fair and equitable manner, and that monitoring does not interrupt or delay mine action operations;
- Monitor the external and internal monitoring bodies as required.
- Ensure appropriate follow-up action is taken on the monitoring body’s recommendations in close coordination with the Chief of QM.
Post-clearance inspections:
- Ensure that the post clearance inspection requirements are clearly stated in contracts and statements of work in accordance with AMAS;
- Specify criteria, for applying levels of land use where necessary to be used in the sampling methodology in accordance with AMAS;
- Provide guidance on any specific corrective actions to be taken by mine action organizations, e.g. following an inspection which finds a critical non-conformity;
- Specify the standards to be applied for the documentation of inspections, results and corrective action;
- Make sure that all QC related documents and reports are reviewed and verified prior to be entered into the information management system;
Quality improvement
- Quality Management Officer is responsible to identify critical problems/issues throughout the MAPA, assist CoQM to plan, manage and conduct Quality Circle meetings for each problem/issue in order to bring improvement and solve the problems by coordinating the efforts of professional MACCA / MAPA staff in related fields.
- Responsible for follow up on the implementation of Quality Circle meetings recommendations and final decision approved by MACCA management.
Investigation of incident/accidents
- Assist CoQM to Plan, manages and or conducts Board of Inquiry investigations of both the accidents and any in-compliance with the requirement of accreditation.
- Assist CoQM to oversee the process of investigation, analysis of the findings,development of lessons learned and follow up on the implementation of corrective and preventive actions.
- Assist n identifying training needs of QM staff, coordination of training programme to develop their and qualification in their related field of activities;
- Assist in on the job training through structured in-house workshops or reviews and presentations, but could also involve identifying and costing external sources;
- Provide advice to the Chief of QM on quality management strategies, aims, goals and objectives for the programme.
- Represent QM department at various meetings as required by the Chief of QM;
- Represent Chief of QM in his absence.
- Assist in identifying training needs of QM staff, coordination of training programme to develop their and qualification in their related field of activities;
- Assist in on the job training through structured in-house workshops or reviews and presentations, but could also involve identifying and costing external sources;
- Provide advice to the Chief of QM on quality management strategies, aims, goals and objectives for the programme.
- Represent QM department at various meetings as required by the Chief of QM;
- Represent
- Chief of QM in his absence.
- Leadership – Proven supervisory ability and/or technical leadership. Ability to maintain effective working relations both as a team member and team leader.
- Teamwork – Strong interpersonal skills and ability to establish andmaintain effective partnerships and working relations with people in amulti-cultural, multi-ethnic environment with sensitivity and respect fordiversity.
- Planning& Organization – Ability to manage, organize, plan and implementwork assignments, juggle competing demands and work under pressure of frequentand tight deadlines.
- Judgment – Demonstrated ability to apply good judgment and decisionmaking skills.
- Communications– Strong spoken and written communication skills.
- ProblemSolving – Strong analytical and problem solving skills andability to handle a range of management and coordination issues.
- ManagingPerformance - Demonstrates Ability to monitor progressagainst milestones and deadlines and makes sure that roles, responsibilitiesand reporting lines are clear to each staff members.
- Empowering others - Able to make full and best use of subordinate, providing appropriate support through proper delegation
- Professionalism – Demonstrates professional competence and mastery of subject matter; motivated by professional rather than personal concerns. Remains calm in stressful situations
- Bachelor’s Degree in socialscience, management, engineering or any relevant field is required; Or ProfessionalCertificate in Quality Management. Master’s degree is an asset.
- Minimum 4 years experience in quality managementor any other relevant field.
- Understandingof UN system, policies, and coordination mechanisms an asset
- Trainingin landmine and unexploded ordnance disposal techniques, as well as theapplication of various clearance technologies is desirable
- Sound knowledge of computers including Word,Excel, and Access.
- Proficiency in English and national languages (Dari & Pashto).
Additional Considerations
- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
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