Job: Procurement Assistant, Country Database

Location: Denmark
Description

Organization: UN Population Fund
Country: Denmark
Closing date: 08 Aug 2013

Procurement Assistant, Country database Level: G5 Contract Type: SSA Duration: August 2013 for 3 months Duty station: Copenhagen

Job Purpose

In direct support of UNFPA's strategy to achieve the ICPD goals and MDG's and under the supervision and guidance of the Procurement & Supply Coordinator ensure the effective and efficient implementation of procurement processes and the provision of procurement services through the implementation of PSB's Country database. In particular, the scope of work contains the following elements:

1. With the input from PSB- and CO colleagues, re-design the existing country database application to make all features/information fields as user-friendly, up-to-date and relevant to PSB buyers and Country office colleagues as possible.
2. Collect all relevant information to populate all fields possible with data from PSB buyers, PSB SPC team, UNFPA Country office colleagues and other stakeholders as applicable.
3. Liaise with USAID's Commodities Security and Logistics Division to gauge their interest in cooperation with UNFPA in this project. The aim of the interaction with USAID is for them to grant UNFPA access to their existing database for registration of medical and pharmaceutical products. If this happens, ensure that a link is built between UNFPA's Country database and the USAID system. In return, UNFPA can provide USAID with information on registration protocols for condoms and IUDs (and other contraceptive products) for countries where we have the data available.
4. Perform other job related duties as assigned

Major Activities/Expected Results

A functioning country database with useful, up-to-date information fields that are populated with relevant country data. The achievement of this result is dependent to some extent on IT resources available to help implement the updates in the system.

  Job Requirements

Education:
University degree or equivalent certification in business administration, logistics and supply chain management, law or related discipline.

Knowledge and Experience:
A university degree plus a minimum of 2 years of related work experience preferably in an international, customer focused organization is required; or if no degree: a minimum of 5 years of related work experience preferably in an international, customer focused organization is required

Knowledge of reproductive health commodities and medical terminology an asset

Experience in international procurement and logistics desirable

Required Competencies: *Ability to analyze and utilize data *Excellent organizational and time management skills *Ability to establish and maintain harmonious relationships with customers, suppliers and colleagues *Ability to perform well under pressure and flexibility in handling unexpected work assignments as and when necessary *Service minded *Good working knowledge of MS Office applications

Languages: Fluency in English is required. Fluency or good working knowledge of French is an asset.

Other Desirable Skills: *Highly motivated *Desire and ability to learn new systems quickly *Ability to work independently

How to apply:

UNFPA offers a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity, and a healthy work/life balance. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.

Applications in English by letter of interest, quoting Procurement Assistant, Country database, and CV should be sent by email to:vacancies@unfpa.dk

Your application should be sent by email not later than 24:00 (CPH time), 8th of August 2013

More Info and Application