Job: Logistics Associate

Location: Phnom Penh, Cambodia
Deadline: Saturday, 03 August 2013 

Description

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world's most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground. UNOPS employs more than 6000 personnel and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries. UNOPS is committed to achieving a truly diverse workforce.

Background Information - Job-specific

In December 2012, UNOPS was selected by the Cambodia Country Coordinating Mechanism for the Global Fund to Fight AIDS,Tuberculosis and Malaria (the Global Fund) to become the Principal Recipient(PR) for the Single Stream of Funding (SSF) Malaria grant for Cambodia. The management responsibility for this grant will be handed over to UNOPS on April 1st 2013.

As the designated Principal Recipient for the Global Fund SSF Malaria grant, UNOPS is responsible for the quality financial management, timely procurement of supplies and service delivery as well as efficient monitoring and evaluation of grant implementation activities. From early 2013 UNOPS will have to complete all the groundwork to start-up the Principal Recipient operations so that there is minimal lag between grant signature and full commencement of operations.

Functional Responsibilities

Under the direct supervision of the Logistics Officer and in accordance with UNOPS policies, procedures and practices, the Logistics Associate shall be responsible for performing the following duties:

• Assist the Logistics team in managing the Logistic component of Supply Chain ;
• Prepare delivery notes and any otherdocuments needed for certification purpose;
• Liaise with the SRs logistics teams to inform on the shipping dates and arrival;
• Liaise and coordinate with Transport Companies and Freight forwards;
• Maintain inventory of logistics and related documents and files;
• Draft letters for dispatch to SRs related to Logistics, Supply Chain Management;
• Organize/coordinate trainings for the logistics unit;
• Assist the logistics & procurement unitwith regards to operational tasks such as inventory security, delivery &receipt of goods, materials etc;
• Responsible for record keeping and disbursement of office stationery and other office supplies upon receipt of requisitions, approved by the competent authority;
• Check and ensure stores and equipment are being well maintained and that the supplies are stored safely, securely and properly;
• Arrange transportation of equipment/materials to the designated location, including loading and uploading and ensure issuance of proper documentation, i.e. delivery notes etc.;
• Perform other related duties as may beassigned by the supervisor.

Monitoringand Progress Controls

• Daily/weekly & monthly reports;
• Records of inventory/supplies'
• Standard at which supplies are maintained and safeguarded;
• Efficiency &effectiveness in arranging transportation of supplies;
• Degree to which time is properly managed and workload managed.

FinalProduct

• Logistics plan properlymaintained and updated
• Supplies properlysafeguarded
• Timely reporting
• Timely delivery of suppliesto designated location/receipients
• Proper & up to date filing system maintained.

The personnel is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Competencies

• Basic knowledge of international pharmaceutical Logistics and supply systems.
• Some Knowledge of Good storage and Distribution Practices established by the World Health Organization.
• Logistics/Inventory background.
• Knowledge of UN rules and regulations, particularly UNOPS procurement procedures a great advantage.

Education

Bachelor degree in pharmacy or science field and professional training in business/ Commerce, economics, international relations, Purchasing &Supplies or related fields is required. Applicants with secondary education may be accepted with additional years of relevant experience.

Experience

Minimum 7 years of relevant experience in pharmacy or science field and professional training in business/ Commerce, economics, international relations, Purchasing & Supplies or related fields. For applicants with bachelor's degree, additional 3 years of experience is required.

Languages

Good in English and fluency in Khmer.

Contract type, level and duration

Contract type: LICA Contract level: LICA 4 Contract duration: One year initially, renewable subject to satisfactory performance and funding availability. *This is a local position and only Cambodians will be accepted. For more details about the ICA contractual modality, please follow this link: http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

More Info and Application