Job: Human Resources Analyst

Location: Kinshasa
Deadline: Tuesday, 23 July 2013 

Description

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world’s most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.

By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.

Background Information - MAC

Mine Action Cluster Based in New York, the UNOPS Mine Action Cluster provides a range of mine action services in emergency and post-conflict settings, on behalf of the United Nations, governments and other partners. Established in 1997 and part of the UNOPS Global Partner Services Office, the Mine Action Cluster has helped partners significantly improve the lives of people in more than 30 countries around the world. It delivers fast and efficient procurement, recruitment and management services to facilitate humanitarian aid and launch emergency mine clearance. The cluster is also responsible for the administrative oversight of its field offices, in line with partner requirements and UNOPS rules and regulations.

Functional Responsibilities

The Human Resources Analyst is responsiblefor the effective management of the human resources, the facilitation of knowledge building and knoweledge sharing, and the implementation of HRstrategies and policies:

Provides support to effective human resources management focusing on achievement of thefollowing results:

• Managementof actions related to the project's human resource activities, e.g.,recruitment (including annual recruitment plans), job descriptions, job classification, vacancy announcement, screening of candidates, organization of interview panels, placement, performance appraisal, job classification reviews,separation of staff members, training etc., ensuring consistency in the application of UNOPS rules and procedures.
• Oversight of recruitment of UNOPS project personnel.
• Information and advice to UNOPS personnel on the conditions of service,duties and responsibilities, and privileges and entitlements under the UN Staff Rules and Regulations.
• Support to management of entitlements and position funding delegated to the HR Unit.
• Development and management of rosters.
• Informationand supports planning of Regional Office or Project staffing needs for inclusion in the staffing table.

• Liaison with UNDP and other UN agencies as and when appropriate to ensure consistency with other UN–wide regulations and rules.
• Preparation and/or review of human resources submission requests to HQCPC, in accordance with relevant Procurement/HRguidelines.
• Assistance in the planning and development of the HR components of the office's annual report.

Provides support to proper performance management and careerdevelopment focusing on achievement of the following results:

• Support to the implementation of the protoco lfor performance appraisal process, facilitation of the process.
• Support to effective learning management including establishment of the office Learning plan and individual learning plans in collaboration with the Senior Management.
• Provision of effective counselling to personnel on career advancement, development needs, learning possibilities.
• Implementation of strategic staffing policies in line with career development.
• Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:
• Organization of training for the projects personnel on HR-related topics.
• Sound contributions to knowledge networks and communities of practice.
• Synthesis of lessons learnt and best practices in human resources

Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:

• Full compliance of HR activities with UN rules and regulations, UNOPS policies, procedures and strategies;
• effective implementation of the internal control, proper design and functioning of the HR management system.
• Regional Office or Project HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures(SOPs) in HR management, control of the workflows in the HR Unit.
• Analysis and elaboration of proposals on the strategic approach to recruitment in the Regional Office or Project, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and career development management.

Competencies

Core Values Competencies:

Integrity

Professionalism

Respect for diversity

Creativity and innovation

Commitment to continuous Learning

Accountability

Planning and organization skills

Results orientation

Strong oral and written communications skills:

Teamwork skills

Client orientation

Technological awareness

Functional Competencies:

Knowledge Management and Learning

Shares knowledge and experience and contributes topractice areas

Develops deep understanding in HR Management

Promotes learning environment in the office

Actively works towards continuing personal learning and development in one or more practice areas,acts on learning plan and

applies newly acquired skills

Education/Experience/Language requirementsEducation: Master’s Degree or equivalent in Human Resources, Business Administration, Public Administration, or related fields plus five years or experience required. Bachelor’s Degree with additional two years of relevant working experience may also be considered. Experience:

• 5 years of relevant experience is required at the national or international level in HR providing advisory services and/or managing personnel and operational systems.

• 5 years of hands-on experience in MS-Office or similar applications.

• Knowledge of UN/UNOPS HR rules and regulations is highly desirable.

• Experience in UN administrative procedures will be an advantage.

• Knowledge of UN/UNOPS rules and regulations is desirable.

• Prior experience in Humanitarian Mine Action is an asset. 
  Language: Fluency in English, both oral and written.

Knowledge/fluency in French is desirable.

Contract type, level and duration Contract type: IICA Contract level: 2 Contract duration: 5 months For more details about the ICA contractual modality, please follow this link: http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

More Info and Application