Project Support Advisor, Kinhasa
Closing date: Thursday, 20 March 2014
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Position title Project Support Advisor
Level ICS-10
Department/office AFO, CDOH, Democratic Republic of Congo
Duty station KINSHASA, Democratic Republic of the Congo
Contract type International ICA
Contract level IICA-2
Duration 3 mois renouvelable
Application period 15-Mar-2014 to 21-Mar-2014
Print United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Background Information - UNOPS
UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity. Working in some of the world's most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations. We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.
Background information - DR Congo
Democratic Republic of Congo
The UNOPS office in the Democratic Republic of Congo (DRC) delivers services from its head office in Kinshasa and project offices in Goma, Kisangani and Lubumbashi. UNOPS in DRC serves the needs of the Government with funding from bilateral donors, the EU, International Financial Institutions and UN agencies. UNOPS in DRC provides a wide range of project management and related services including procurement, contracts management, logistics, HR and financial management. UNOPS helps partners to achieve their project goals in sectors which include physical and social infrastructure, elections and the environment.
Functional Responsibilities
Under the direct supervision of the Project Manager and overall guidance of the Head of Programme the Project Support Officer will be responsible for the following:
- Conduct needs assessment on all operational matters for the project: (Finance, Procurement, Logistics, ICT, Human Resources).
- In collaboration with the project team prepare all the necessary documents for the annual project audit as per funding source requirement, and support the audit processes as deemed necessary.
- Ensure expenditure forecasts are in line with procurement plan and ongoing contracts.
- Undertake internal periodical checks to ensure that the project funds are spent in line with the project budget and in accordance with the UNOPS financial rules and regulations and IPSAS requirements.
- Budget management: Advise the Project Manager on status of project budget activities. Ensure funds are allocated when needed and budget lines remain within tolerance limits.
- Cash management: Organize and supervise the process of cash management of the project (petty cash, operational advances, payment orders…) including liquidity management and recommend on risk assessment.
- Procurement and supply chain: Monitor procurement processes and supply chain services.
- Contract management: In collaboration with the Head of Support Services develop a strategy for project contracts for services and works as per IPSAS requirements, including bidding process, evaluation, managing the contracts and contractors.
- Vendor management: develop sourcing strategies, vendor selection, evaluation, quality management, managing customer relationships as well as establish a supplier database.
- Fleet management: design and implement a fleet management strategy for the different project sites and provide transportation services as required by the project to meet the logistical needs.
- Maintenance: establish a system for maintenance of all project equipment including computer equipment, communications equipment with support of ICT unit vehicles and generators.
- Asset management: oversee the management of project assets in collaboration with a Head of Support Services.
- Assess the current maturity status of the project; introduce oversight tools needed to increase organizational competency and control of project progress according to Prince2 methodology.
- Participate in business development and stakeholder relationship.
- Share and enhance knowledge management activities within the project through the lessons learned, best practices, networks and communities of practice of UNOPS.
- Masters degree in public administration, economics, business administration, development studies, or other relevant fields. Additional 2 years of relevant work experience in combination with a relevant bachelor degree, may substitute for the requirement for a masters degree.
- Minimum of 5 years of full-time professional experience required.
- Working experience in ATLAS is an advantage.
- Experience in project management, operational support is an advantage.
- Working experience with UNOPS or other UN agencies is desirable.
- Previous experience with infrastructure programmes/projects is an advantage.
- Strong project management/operational skills.
- Professionalism, integrity and commitment to programme demands.
- Strong analytical and conceptual skills.
- Accountability.
- Planning and organizing.
- Excellent communication and interpersonal skills.
- Patience, tolerance and flexibility.
- Competent in the use of all commonly used computer software – spreadsheets and other computer programmes.
- Knowledge of the UN system and familiarity with UNOPS procedures an advantage;
- Excellent writing skills required.
- Knowledge of the political and economic context of DRC is an advantage.
- Ability to work independently, handles multiple tasks, work under pressure and deliver assignments on time.
- Team player with excellent coordination and personal interaction skills.
- Ability to work in a stressful and difficult environment.
- Fluency in English (both oral and written) and a good understanding of French required.
Contract type: ICA Contract level: International ICA - 2 Contract duration: 3 months For more details about the ICA contractual modality, please follow this link: http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
Additional Considerations
- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
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