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Job: Various Positions

, , 06:52
Location: Myanmar
Closing Date: Monday, 18 November 2013
TERMS OF REFERENCE
I. POSITION INFORMATION
Position title: Admin Clerk
Position grade:
Duty station: Thaton Township, Mon State
Seniority band: 5
Job family:
Organizational unit: Migration Health Unit
Position number
Position rated ̈Subject to rotation
Reporting directly to: Admin and Finance Assistant
Overall supervision by: Head of Sub Office Managerial responsibility Directly reporting staff:
II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the General supervision of the Head of Sub Office, and the directsupervision of the Admin and Finance Assistant in Thaton, the incumbent willbe assigned the following tasks and responsibilities:
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Receive, assess and refer telephone and personal inquires to theappropriate staff for reply
2. Welcome and visitors and ensure that they are directed to proper staffmembers
3. Record and distribute mail and other correspondence
4. Assist in handling incoming/outgoing faxes, mail, correspondence
5. Keep all files in an orderly manner and maintain filing systems of bothhard and soft copies for project related documents as required
6. Assist Admin and Finance assistant in day to day activities
7. Maintain attendance records as well as leave records for all staff andreport to Yangon HR regularly
8. Assist the Supervisors in arranging for interviews and Entry-On-DutyMedical
Examination, as well as for their inclusion in the appropriatemedical coverage plan
9. Perform clerical duties including typing, filing, copying, faxing andpreparation of standard forms and Operate photocopier, fax and otheroffice equipments
10. Perform such other duties as may be assigned
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behaviouralcompetencies
Behavioural Accountability
  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomingsClient Orientation
  • Identifies the immediate and peripheral clients of own workContinuous Learning
  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skillsCommunication
  • Actively shares relevant information
  • Writes clearly and effectively, adapting wording and style to the intendedaudience
  • Listens effectively and communicates clearly, adapting delivery to theaudiencePerformance Management
  • Provides constructive feedback to colleaguesProfessionalism
  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, andpromotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting torelevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migrationsolutions
Teamwork
  • Actively contributes to an effective, collegial, and agreeable team
  • environment
  • Contributes to, and follows team objectives2
  • Gives credit where credit is dueSeeks input and feedback from othersActively supports and implements final group decisionsTechnical
  • Knowledge of Microsoft Office's software packageMust have a client-oriented and result-oriented mind-set, and uphold theprogramme values of caring, innovating, partnering, demonstratingcompetence, and working for positive change.
V. EDUCATION AND EXPERIENCE
  • Myanmar National with University graduate
  • At least 2 years experience in clerical work
  • Experience working with International Humanitarian Organization ispreferable
VI. LANGUAGES
Required
  • Good understanding English languageAdvantageous3
I. POSITION INFORMATION
Position title: Logistics Assistant – MARC Project
Position grade
Duty station: Thaton Township, Mon State
Seniority band: 4
Job family:
Organizational unit: Migration Health Unit
Position number
Position rated ̈Subject to rotation
Reporting directly to: Field Project Manager
Overall supervision by: Chief of MIssion
Managerial responsibility
Directly reporting staff
II. ORGANIZATIONAL CONTEXT AND SCOPE
In line with the Strategic Framework for Artemisinin Resistance Containmentin Myanmar and under Three Diseases Fund (3DF) support, IOM intends toestablish its 'Community-based Artemisinin Resistance Containment Projectfor Mobility Impacted Communities' in four Townships in Mon State; Thaton,Bilin, Kyaikhto and Ye. The project aims to provide Malaria prevention,diagnostic and treatment support to rural communities from 183 villages including mobile and migrant population.Under the direct supervision of the Field Project Manager, the below dutiesare assigned as follows:
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Screen quality and specification of goods received and delivered tointended locations. Ensuring that the goods are in good condition and theright quantities that correspond to the packing list received and quantitiesrequested.
2. Arrange the storage and dispatch of non-medical items for the Project asrequested by IOM field officers.
3. Assist the Project Manager/ Head of Sub office in setting up the office;arrange transportation and accommodation for IOM staff in the field.1Maintain the database of asset inventory using the prescribed IOMsoftware.
4. Monitor shipments (in/out-bound) and local/international documents forsupplies and non-medical items intended for activities.
5. Control stocks and make necessary replacement to be used byprojects/missions. Maintain a list of equipments and following-up on thereturns of such equipment to the office.
6. Process the disposal of non-expandable property items and checkphysical inventory. Maintain in orderly manner the stationery stock cards.
7. Coordinate with the Field Medical Coordinator and the Assistant ProjectManager as well as Logistics clerk and the Finance/Administrative Unit inYangon.
8. Coordinate with partner agencies on logistics issues and participate inLogistics Cluster Meetings.
9. Assist in setting up new sub-offices; train newly recruited logistics team.
10. Perform other duties as may be assigned.IV. COMPETENCIESThe incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomingsClient Orientation
  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors,
  • governments, and project beneficiariesContinuous Learning
  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas2
  • Keeps abreast of developments in own professional areaCommunication
  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities andprocedures
  • Writes clearly and effectively, adapting wording and style to the intendedaudience
  • Listens effectively and communicates clearly, adapting delivery to theaudienceCreativity and Initiative
  • Proactively develops new ways to resolve problemsLeadership and Negotiation
  • Convinces others to share resources
  • Presents goals as shared interestsPerformance Management
  • Provides constructive feedback to colleagues
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Uses staff evaluations appropriately in recruitment and other relevant HRproceduresPlanning and Organizing
  • Sets clear and achievable goals consistent with agreed priorities for selfand others
  • Identifies priority activities and assignments for self and others
  • Organizes and documents work to allow for planned and unplannedhandovers
  • Identifies risks and makes contingency plans
Professionalism
  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and
  • promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting torelevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migrationsolutionsTeamwork
  • Actively contributes to an effective, collegial, andenvironment
  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team's workTechnological Awareness
  • Learns about developments in available technology3agreeableteam
  • Proactively identifies and advocates for cost-efficient technology solutionsUnderstands applicability and limitation of technology and seeks to apply it toappropriate work
Technical
  • Strong analytical, planning and people management skills.Team work oriented, capacity to work independently and personalcommitment.Ability to supervise staff and coordinate activities and to work effectivelyand harmoniously with colleagues from varied cultures and professionalbackgrounds.An excellent degree of computer skills is required.
V. EDUCATION AND EXPERIENCE
  • Myanmar National with University graduate supplemented by technicaltraining on logistics management.Minimum of (3) years of progressively responsible professional workexperience in managing Logistics field.Experience with international humanitarian organizations, non-government or government institutions/organization in a multi-culturalsetting is an advantage.
VI. LANGUAGESRequired
  • Good knowledge of spoken and written in English.Advantageous
ITERMS OF REFERENCE
I. POSITION INFORMATION
Position title: Finance Assistant
Position grade
Duty station: Mawlamyine Township, Mon State, Myanmar
Seniority band: 4
Job family:Organizational unit: Migration Health Unit
Position numberPosition rated ̈Subject to rotation
Reporting directly to: Senior Admin and Finance Assistant
Overall supervision by: Head of Sub-Office
Managerial responsibilityDirectly reporting staff
II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the overall supervision of Head of Sub-Office and direct supervision of Senior Admin and Finance Assistant and in close collaboration with Yangon budget unit and programme unit, the incumbent is responsible for supportingthe financial and budgetary of Resource Management Unit in Sub-Office.Specific duties and responsibilities include:
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Assist to carry out the standard/routine budgetary and finance tasks for allactivities in accordance with IOM's rules and regulations;
2. Review and verify the financial and procurement transactions to ensurethat the supporting documents and other requirement are complete;follow-up with respective project staff in case of incomplete submissions;
3. Verify invoices and ascertain that the equipment, suppliers or servicesthey refer to were duly received or provided before settling the bills;
4. Ensure that all financial transactions, documentation, filing and recordingare administered in accordance with IOM rules, regulations, policies andguidelines as well as the donors;
5. In close coordination with Yangon budget unit and Programme team, theincumbent will assist in budget planning, monitoring theimplementation/expenditures with respect to various budgets/cost-sharingon a regular basis;
6. Ensure that budget implementation/expenditures are verified incompliance with the IOM's and donor's Rules and Regulations prior theexpenditures commitment and timely follow-up;7. Supervise the budget/finance unit in sub-office; provide technical supportsand supervisory role to the Finance Assistant. Conduct the capacitybuilding as needed.
8. Actively attend the monthly meeting and prepare the financial reportperformance in close coordination with Budget and Programme team.
9. Ensure that the assignment of GL and WBS are correct and incompliance with financial regulation;
10. Perform other related duties as may be assigned
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behaviouralcompetencies
Behavioural Accountability
  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors,
  • governments, and project beneficiaries
Continuous Learning
  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional area
Communication
  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities andprocedures
  • Writes clearly and effectively, adapting wording and style to the intendedaudience
  • Listens effectively and communicates clearly, adapting delivery to theaudience
Creativity and Initiative
  • Proactively develops new ways to resolve problems
Leadership and Negotiation
  • Convinces others to share resources
  • Presents goals as shared interestsPerformance Management
  • Provides constructive feedback to colleagues
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Uses staff evaluations appropriately in recruitment and other relevant HRprocedures
Planning and Organizing
  • Sets clear and achievable goals consistent with agreed priorities for selfand others
  • Identifies priority activities and assignments for self and others
  • Organizes and documents work to allow for planned and unplannedhandovers
  • Identifies risks and makes contingency plansProfessionalism
  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and
  • promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting torelevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migrationsolutions
Teamwork
  • Actively contributes to an effective, collegial, andenvironment
  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team's workagreeableteam
Technological Awareness
  • Learns about developments in available technology
  • Proactively identifies and advocates for cost-efficient technology solutions
  • Understands applicability and limitation of technology and seeks to apply it to appropriate work
Technical
  • Team-oriented, capacity to work independently; sensitive to genderissues, personal commitment, efficiency, flexibility, experience in workingeffectively and harmoniously with colleagues from varied cultures andprofessional backgrounds at all levels.
  • Excellent computer skills in MS office and Excel.
  • Highly motivated and able to work not only in the township but rural areasas well.
  • Must have a client-oriented and result-oriented mind-set, and uphold theprogramme values of caring, innovating, partnering, demonstrating competence, and working for positive change.
V. EDUCATION AND EXPERIENCE
  • Myanmar nationalUniversity degree in Accounting with a minimum of 2 years related workexperience
  • Work experience with UN, INGO, or related organization a distinctadvantage.
VI. LANGUAGES
Required
  • Good writing and communication skill in English Advantageous
V
TERMS OF REFERENCEI. POSITION INFORMATION
Position title: Township Health Supervisor
Position grade
Duty station: Bogalay Township, Ayeyarwaddy Region
Seniority band: 3
Job family:
Organizational unit: Migration Health Unit
Position number
Position rated ̈
Subject to rotation
Reporting directly to: Head of Sub-office
Overall supervision by: Chief of Mission
Managerial responsibility
Directly reporting staf
fII. ORGANIZATIONAL CONTEXT AND SCOPE
IOM is committed to the principle that safe and orderly migration is a benefitto migrants and society, and is essential for achievement of the MillenniumDevelopment Goals. As a global intergovernmental organization withheadquarters in Geneva, Switzerland, IOM supports governments toeffectively manage the various challenges related to migration and alsoprovides assistance to migrants. In the health sector, this involves acting as atechnical agency to address national priorities and as an implementingagency which partners with government, communities, and other agencies tostrengthen health systems to meet the needs of hard-to-reach mobilepopulations, migrants, and their local host communities.IOM's activities under the Three Millennium Development Goals (3MDG)initiative aim to strengthen provision of essential maternal and child health(MCH) services among hard-to-reach populations in areas which were mostimpacted by Cyclone Nargis. The project partners closely with townshiphealth authorities to support and strengthen collaborative health planning andimplementation among existing service providers and supports developmentof emergency preparedness systems, and also capacitates community-basednetworks of health workers, village health committees, and Basic Health Staffat Rural Health Centre and village level.Under the direct supervision Head of Sub-office in Bogalay, the incumbent isresponsible for the client-centred and effective management of the 3MDGactivities in Bogalay Township.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
  • Manage and lead the 3MDG team in Bogalay Township.
  • Partner closely with Township Medical Officer (TMO) and support him/herin leading the implementation process
  • Liaise, support, and facilitate to build up regular monthly meeting withBHS at township level and with BHS and health actors at RHC level.
  • Facilitate organization of monthly training meetings on women and childhealth services, psychosocial support, emergency preparedness, childgrowth promotion, and immunization among BHS staff at township level.
  • Organize timely procurement and supply of essential drugs, diagnostics,and other consumables for target health facilities by coordination withYangon office.
  • Strengthen coordination among BHS, VHC members, and CHW/AMW atvillage tract and village level.
  • Establish, capacitate, and facilitate functioning Township HealthCommittee, Mental Health Team, Emergency Preparedness Plan, andNutrition Team.
  • Support and assist the development of effective partnership betweenhealth facilities, community health workers, and village health committeesfor strengthening referral mechanisms.
  • Monitor the effectiveness of the referral system.
  • Assist the design of activities that promote equitable access to theservices for itinerant migrant workers in the township.
  • Participate in meetings with community representatives, local authority,BHS and CHW/AMW at township and RHC monthly, and also join intownship and RHC trainings as well as Regional and Central level if it isneeded.
  • Establish and maintain feedback mechanisms for monitoring andevaluation of results regarding to community level progress with allstakeholders including facility staff, community health workers, and localhealth authorities.
  • Prepare monthly report by compiling and/or validating data and providingnarrative.
  • Establish functioning systems and databases to ensure routine use ofcaptioned photos showing 'IOM in action' per IOM PhotographyGuidelines and elicit beneficiary testimonies after gaining informedconsent.
  • Report and identify other needs of the programme in timely manner.
  • Perform other functions as assigned.
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behaviouralcompetencies
2Behavioural
Accountability
  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors,governments, and project beneficiaries
  • Keeps clients informed of developments and setbacks
Continuous Learning
  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional areaCommunication
  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities andprocedures
  • Writes clearly and effectively, adapting wording and style to the intendedaudience
  • Listens effectively and communicates clearly, adapting delivery to theaudience
Creativity and Initiative
  • Actively seeks new ways of improving programmes or services
  • Expands responsibilities while maintaining existing ones
  • Persuades others to consider new ideas
  • Proactively develops new ways to resolve problems
Leadership and Negotiation
  • Convinces others to share resources
  • Actively identifies opportunities for and promotes organizational change
  • Presents goals as shared interests
  • Articulates vision to motivate colleagues and follows through withcommitmentsPerformance Management
  • Provides constructive feedback to colleagues
  • Identifies ways for their staff to develop their abilities and careers
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Uses staff evaluations appropriately in recruitment and other relevant HRprocedures
  • Holds directly reporting managers accountable for providing fair, accurate,timely, and constructive staff evaluationsPlanning and Organizing
  • Sets clear and achievable goals consistent with agreed priorities for selfand others3
  • Identifies priority activities and assignments for self and othersOrganizes and documents work to allow for planned and unplannedhandoversIdentifies risks and makes contingency plans
  • Adjusts priorities and plans to achieve goalsAllocates appropriate times and resources for own work and that of teammembers
Professionalism
  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, andpromotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting torelevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migrationsolutions
Teamwork
  • Actively contributes to an effective, collegial, and agreeable teamenvironment
  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team's workTechnological Awareness
  • Learns about developments in available technology
  • Proactively identifies and advocates for cost-efficient technology solutions
  • Understands applicability and limitation of technology and seeks to applyit to appropriate work
Resource Mobilization
  • Establishes realistic resource requirements to meet IOM needs
Technical
  • Must have a client-oriented and result-oriented mind-set, and uphold theprogramme values of caring, innovating, partnering, demonstrating competence, and working for positive change.
  • Demonstrated project management skills, including planning, monitoring,and staff management.
  • Strong organizational and multitasking capacities.
  • Proven ability to take initiative and capacity to make timely and effectivedecisions.
  • Ability to undertake travel out of Bogalay town to villages, and to live andwork under difficult conditions.
  • Ability to type Myanmar language.
  • Knowledge of MS Office and internet navigation.
V. EDUCATION AND EXPERIENCE
  • Myanmar National with University degree in medicine or public health.
  • Minimum of 5 years progressive responsibility in community based health programming (preferably in the field maternal and child health, primaryhealth care) with INGO, LNGO, and/or UN agencies.
  • Experience in facilitating trainings/ meeting and coordination withcommunity structures.
VI. LANGUAGESRequired
  • Good command of spoken and written in EnglishAdvantageous

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