Vacancy Notice No. 2013/289
Position and Grade:
Implementation Assistant (G-5)
Organizational Unit:
Section OC3 Division of Operations C Department of Safeguards
Duty Station: Vienna, Austria
Issue Date: 1 November 2013
Application Deadline: 29 November 2013
Type of Appointment:
Either a Fixed-term appointment (if the candidate already holds a Fixed-term appointment) or Temporary-assistance appointment (in all other cases) may be offered, both subject to a probationary period of 1 year
CCOG codes: 2.J.07
The Department of Safeguards is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for some 180 States in accordance with their safeguards agreements. The safeguards activities are undertaken within a dynamic and technically challenging environment including advanced nuclear fuel cycle facilities and complemented by the political diversity of the countries.
The Department of Safeguards consists of six Divisions: three Operations Divisions: A, B and C, for the implementation of verification activities around the world; three Technical Divisions: Division of Concepts and Planning, Division of Information Management, and Division of Technical and Scientific Services; as well as two Offices: the Office of Safeguards Analytical Services and the Office of Information and Communication Services. The primary focus of each Division of Operations is to perform and document safeguards verification activities and to conduct analysis and evaluations aimed at providing assurances that States comply with their nuclear safeguards commitments. The Divisions implement a broad range of measures, including information analysis and in-field verification, to draw soundly based safeguards conclusions for States.
Reporting to the Section Head and acting as a team member, the Implementation Assistant supports several professionals in the Section, carries out a variety of tasks to manage complex technical documentation required for the preparation of safeguards inspection activities and the documentation following the inspections.
The Implementation Assistant provides, clarifies, or seeks support on safeguards implementation information with staff at all levels in the Division. Work is inter-related with others in the team. Information exchanged includes nuclear material accountancy data, seals application and verification data, details of inspection Statements to Member States and inspection evaluation requests and results.
- Ensure information is updated on inspection data such as briefing and debriefing notes and monitoring follow-up actions, including drafting, editing and filing of these documents and providing timely and relevant statistics.
- Carry out quality control and dispatch of 90(a), 90(b) statements. Support the inspectors in the preparation of Inspection Documentation Packages (IDPs) and Design Information Verification Packages (DIVPs).
- Collect and compile information to prepare initial drafts of the various major reports and documents for the section, including the consolidation of input to the Safeguards Implementation Report (SIR).
- Manage the workflow for seals distribution to inspectors: collect seals from central repository; distribute and record seals to inspectors prior to verification activities; follow-up on verification results; review input, and monitor required data.
- Identify, raise or recommend issues affecting efficient process delivery.
- Act as team member providing back-up, guidance and support to other assistants as required and/or instructed by the Senior Inspector or Section Head.
- Familiarity with the treatment of safeguards confidential and sensitive information an asset.
- Communication skills: ability to convey verbal information effectively and to draft routine correspondence and correct documents in accordance with established standards and requirements.
- Interpersonal skills: ability to act with tact, diplomacy, discretion and respect for confidentiality. Ability to work effectively as a team member in a multicultural environment and to establish and maintain a range of contacts and deal appropriately with counterparts.
- Organizing skills: ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines, adapt to constantly changing demands and multitask while paying attention to detail. Ability to manage a heavy workload under time pressure.
- Computer skills: proficiency in MS Office 2010 (Word, Excel, Outlook, PowerPoint), which is the IAEA standard, and the ability to use databases.
- Completed secondary education.
- Minimum of five years of relevant working experience, some of which in an international environment.
- English language test (level 2) and typing test (level 2) to IAEA standard.
- Language skills: Excellent command of written and spoken English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian, Spanish) an advantage.
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at €41 082 (subject to mandatory deductions for pension contributions and health insurance), six weeks' annual vacation, pension plan and health insurance.
Internal and external applicants need to complete an IAEA Personal History Form. Internal applicants are required to apply online at https://personnel.iaea.org. External applicants are required to apply online at http://recruitment.iaea.org. You can find more information about employment opportunities and working at the IAEA at http://www.iaea.org/About/Jobs. No e-mail or hard-copy application will be accepted.All applicants will be informed of the outcome of their application in due course. Applications received after the application deadline will not be considered. Applicants who do not comply with the aforementioned application guidelines or do not meet the essential requirements specified in this Vacancy Notice will not be considered. Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type,or to make an appointment with a modified job description or for shorter duration than indicated above.
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