Location : Bridgetown, BARBADOS
Application Deadline : 22-Nov-13
Additional Category Environment and Energy
Type of Contract : Service Contract
Post Level : SC-3
Languages Required : English
Starting Date : (date when the selected candidate is expected to start) 09-Dec-2013
Duration of Initial Contract : One (1) Year
Expected Duration of Assignment : One (1) Year
Background
Grenada is particularly vulnerable to the adverse effects of projected climate changes. Extreme events such as hurricanes experienced in the recent past are likely to become more intense in the future. Two major droughts occurred in the past years with substantial adverse effects on the water and agriculture sectors. Projections indicate a strong likelihood of declining rainfall in all seasons in the future. Furthermore, Grenada is expected to suffer severe negative impacts as a consequence of sea level rise. 1 meter sea level rise – which can be expected even under strong mitigation globally – may inundate crucial infrastructure and other coastal assets along the coast. Whilst Grenada has developed many policies and strategies over the years relating to adaptation there remain substantial gaps and challenges in a strategic approach to adaptation, implementation of measures and co-ordination across sectors and scales.
The Programme on Integrated Climate Change Adaptation Strategies (ICCAS) will be implemented in coordination between the United Nations Development Programme (UNDP) and the German Society for International Cooperation (Gesellschaft für Internationale Zusammenarbeit) (GIZ). These agencies are the Programme-implementing organisations on behalf of the German Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU) for specific components as outlined below.
The overarching Programme goal is to increase resilience of vulnerable communities and ecosystems to climate change risks in Grenada. The objective of the Programme is to increase resilience of vulnerable communities and ecosystems to climate change risks in Grenada through the following interlinked Programme components:
Component 1: Strengthened capacity of the Government of Grenada to mainstream adaptation considerations into national development planning supporting inter-sectoral mechanisms for climate change adaptation also including the private sector. (Responsible party: GIZ)
Component 2: Improved planning, management and efficient use of the water and coastal zone resources thought the establishment of integrated water resource management approaches and the formulation policies and management plans. (Responsible party: GIZ)
Component 3: Increased adaptive capacity of communities through the implementation of concrete community-based adaptation activities and incentives in the islands of Grenada, Carriacou and Petit Martinique. (Responsible party: UNDP)
Component 4:
(4.1) Enabled access to public (bilateral and multilateral) and private funding for climate change measures (Responsible party: GIZ)
(4.2) Strengthened understanding and awareness of climate change risks and adaptation measures (adaptation plan) and disseminate lessons learned and best practices at the local, national, regional and international levels. (Responsible party: UNDP)
Duties and Responsibilities
The Administrative Associate (AA) is a full-time, Programme-funded staff member within ICCAS Programme. As part of the ICCAS the AA will perform a variety of secretarial, coordinating, monitoring and administrative services in support of activities for the UNDP project components. The AA will be based in the UNDP Sub-regional Office in Barbados, and will work with the PMU ensuring the smooth functioning and continuity of the project and will receive directions from the Project Coordinator (PC) and Technical Officer.
Specific Duties:
· Draft correspondence and documents of an administrative nature in consultation with the PC and TO
· Coordinate the procurement activities for the PMU and support the financial control and monitoring activities of the PMU
· Establish and maintain the filing system of technical documents and general internal and external correspondence
· Make administrative arrangements with regard to recruitment of additional consultants/experts for the project
Assist in the organisation of meetings held by the Project Team (Programme Steering Committee, working groups, etc), and provide administrative and secretarial support during the meetings
Competencies
- Fluency in written and oral English
- Demonstrated managerial and communication skills
- Specialised training in secretarial/administrative training would be an asset
- Previous experience within the UN system would be an asset
Required Skills and Experience
- 5 CXCs General proficiency or equivalent, including English Language and Mathematics
- 6 years' experience in an administration/secretarial role
- Proficiency with Microsoft Office software
Note: Only Nationals of Grenada are eligible to apply
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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