Department/ Office
United Nations Support Mission in Libya
Duty Station
TRIPOLI
Posting Period
3 October 2013-18 October 2013
Job Opening number
13-POL-UNSMIL-30732-F-TRIPOLI (LIBYA) (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
Under the overall guidance and supervision of the Chief of Staff (CoS), the Special Assistant will be responsible for, but not limited to, performing the following duties:
Responsibilities
Support the Chief of Staff in the management of the Mission by: Ensuring the CoS is aware of relevant political and operational developments in the country; Bringing issues in need of resolution to the CoS' attention, formulating options for solving problems and ensuring follow-up; Supporting the CoS in the alignment of strategic and operational plans in conjunction with the substantive components of the Mission; Drafting correspondence, reports, talking points and compiling relevant information and reference data; Reviewing documents and correspondence, and ensuring accuracy of information and appropriate formatting while maintaining confidentiality; Coordinating support for the Mission's field presences, including chairing relevant working groups with participants from the various sections of the Mission (security, substantive sections, mission support); Accompanying the CoS to meetings and handling note taking and follow-up; Organizing meetings, seminars and workshops; Serving as the Best Practices focal point for the Mission, focusing on knowledge management in close collaboration with DPA/HQ; Maintaining clear communication and coordination with the Special Assistants in the Front Offices of the SRSG and DSRSG/RC/HC; Contributing to the overall team spirit and capacity building of the OCoS personnel; Supervising staff if requested and supporting the management of the wider OCoS team. Undertake any other specific assignments as requested by the CoS.
Competencies
Professionalism – Ability to identify and solve problems in collaboration with others; knowledge of the UN Secretariat management system and familiarity with the structure, planning mechanisms, and other standard operating procedures of integrated UN field operations; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication - Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
Planning and Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Education
Advanced university degree (Master's degree or equivalent) in Political Science, Political Economy, International Relations, International Law, Public Administration, or related fields. A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.
Work Experience
At least 5 years of progressively responsible experience in political affairs, diplomacy, conflict resolution, or related field. A minimum of one year's experience in a United Nations special political mission or peacekeeping operation is required. Experience at UN Secretariat headquarters is desirable.
Languages
Fluency in spoken and written English is required; Fluency in Arabic is desirable.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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