Job: Senior Administrative Assistant

Organization Name

OSCE Centre in Bishkek

Location

Bishkek,KG

Grade

G6

Closing Date of application

03-11-2013

No. of Posts

1

Background

Under overall supervision of the Senior Political-Military Officer and in coordination with Chief of Fund Administration the incumbent will be in charge with all procurement and administrative issues regarding the Small Arms and Light Weapons (SALW) and Conventional Ammunition (CA) project implementation. He/she is also responsible for ensuring proper management and administration of travel and transport arrangements within SALW and CA project, building maintenance and management for SALW and CA project's offices.

Tasks and Responsibilities

Under overall supervision of the Senior Political-Military Officer and in coordination with Chief of Fund Administration the incumbent:

1. In cooperation with other staff members prepares all administrative documents for procurement in SALW and CA project;

2. Controls and authorizes all requests and contracts for procurements of goods and services up to Euros 2.500;

3. Manages and administrates travel and transport arrangements within SALW and CA project;

4. Researches, compiles information and data for the preparation of SALW and CA budget and assists in the drafting of narratives and submissions;

5. Researches and analyses data on SALW and CA project's running communication costs, or on request other costs, and prepares reports to CFA and Senior Political-Military Officer;

6. Advises SALW and CA members on administrative matters and procedures applicable to the implantation of SALW and CA programmatic activities;

7. On request, conducts inquiries on cases concerning damages or loss of OSCE properties;

8. Acts as focal point for all matters concerning office space, equipment and building maintenance and management issues;

9. Performs other duties as required.

Necessary Qualifications

• Secondary education completed by formal specialised training in the area of Administration, procurement or logistic;
• At least 6 years of working experience in the field of administration, procurement, logistic or finance, preferably in an international environment;
• Computer literate with practical experience in Microsoft applications. Familiarity with ORACLE or other ERP applications would be an asset;
• Ability for oral and written communication in English, Russian and/or local languages;
• Ability to work with people of different nationalities, religions and cultural backgrounds;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

Remuneration Package

Monthly remuneration, subject to social security deductions is 769.67 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Vanbreda medical insurance scheme and the OSCE Provident Fund.

How To Apply

If you wish to apply for this position, please, use the OSCE's online application link found under http://www.osce.org/employment. Online applications submission deadline is on 3 November 2013, 18:00.

Please, note that this vacancy in the OSCE is open for competition only amongst nationals of the Kyrgyz Republic. The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply.

Please, note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred.

More Info and Application