Department/ Office
United Nations Environment Programme
Duty Station
NAIROBI
Posting Period
22 October 2013-6 November 2013
Job Opening number
13-FIN-UNEP-31363-R-NAIROBI (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.
The UNEP Finance and Budget Unit internship is for 3 months with an opportunity for extension, pending on the needs of the department.
The Internship is UNPAID and full-time.
Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities
- Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.
- Under the direct supervision of the Finance and Budget Unit (office), the intern will:
- Supports in Compiling of data and extracting of other information required
- Assists in preparation of budget reports and preliminary analyses of financial data
- Consolidates data and provides support to Finance Officer(s) with respect to budget reviews
- Updating and maintaining of data into the Budget database
- Analyzing accounts and financial statements
- Certifies availability of funds within approved projects
- Monitors and controls commitments of each budget line within approved allocation
- Provides guidance to Programme Managers on project resource utilization
- Initiates and approves cash advances to external project resource utilization
- Filling, routine correspondence and any other office tasks as they occur and as instructed by the Fund Management Officer and the office Finance staff.
- Undertake any other routine duties as may be required from time to time
Competencies
Communication:
- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others and responds appropriately
- Asks questions to clarify, and exhibits interest in having two-way communication
- Tailors language, tone, style and format to match the audience
- Demonstrates openness in sharing information and keeping people informed
Teamwork:
- Works collaboratively with colleagues to achieve organizational goals
- Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
- Places team agenda before personal agenda
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Accountability:
- Takes ownership of all responsibilities and honours commitments
- Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
- Operates in compliance with organizational regulations and rules
- Supports subordinates, provides oversight and takes responsibility for delegated assignments
- Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation:
- Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view
- Establishes and maintains productive partnerships with clients by gaining their trust and respect
- Identifies clients' needs and matches them to appropriate solutions
- Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
- Keeps clients informed of progress or setbacks in projects
- Meets timeline for delivery of products or services to client
Education
- Applicants must be enrolled in at least the third year of a first university degree program or in a graduate school (second university degree or higher) program at the time of application, commencement and during the internship.
- Be computer literate in standard software applications;
- Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
- Have a demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
- Studies in Finance/ Accounting required.
Work Experience
- Applicants are not required to have professional work experience for participation in the programme.
Languages
- English and French are the working languages of the United Nations Secretariat.
- For the internship, fluency in oral and written English is required.
- Knowledge of a second official UN language preferably French is desirable.
Assessment Method
- Potential candidates will be contacted by hiring manager directly for further consideration.
Special Notice
Your application for this internship must include;
1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
2.An accompanying letter (cover note) that includes; Title of degree you are currently studying, Graduation date (when you will be graduating from the programme), List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.
3. A letter from your university clearly indicating the status of your enrollment, what programme you are enrolled in and the anticipated date of graduation from the programme.
Due to a high volume of applications received, ONLY successful candidates will be
contacted.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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