Department/ Office: United Nations Stabilization Mission in Haiti
Duty Station: SANTO DOMINGO
Posting Period: 31 October 2013-15 November 2013
Job Opening number: 13-HRE-MINUSTAH-31426-F-SANTO DOMINGO (M) United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
This encompasses sub-functional specialties such as recruitment and placement, administration of entitlements, human resources planning, and staff development and career support. The Human Resources Officer reports to the Chief Human Resources Officer.
Responsibilities
Within delegated authority, the Human Resources Officer will be responsible for the following duties:
General
- Provides advice and support to managers and staff on human resources related matters.
- Prepares special reports and participates and/or leads special human resources project.
- Keeps abreast of developments in various areas of human resources.
- Recruitment and placement
- Identifies upcoming vacancies in coordination with client offices.
- Prepares vacancy announcements, reviews applications, and provides a short-list to those offices.
- Arranges and conducts interviews to select candidates.
- Reviews recommendation on the selection of candidate by client offices.
- Monitors and evaluates recruitment and placement related activities of client offices, and recommends changes or corrections related to procedures to these offices.
- Supervises and monitors the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions.
- Is responsible for the maintenance of Staffing Tables (ST) and as such is the Staffing Table and Post Manager.
- Manages both, the current and projected MINUSTAH Staffing Tables (ST); supports the Chief of Section in all aspects related to ST management and post management, ensuring accuracy between Nucleus and IMIS Staffing data.
- Liaises with our counterparts in FPD, Organizational Design and Classification Unit and the HR Desk on all ST matters.
- Provides guidance on ST matters to Senior Managers as well as to all staff.
- Trains other human resources staff in all HR IT systems, Staffing Table and Post Management.
- Acts as Budget Focal Point for Human Resources (Personnel Section) and acts as the Focal Point for Audit on issues related to Staffing Table and Post Management.
Administration of entitlements
- Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulation and rules.
- Administers and provides advice on salary and related benefits, travel, and social security entitlements.
- Determines and recommends benefits and entitlements for staff on the basis of contractual status.
- Reviews policies and procedures and recommends changes as required.
- Reviews and recommends level of remuneration for consultants.
Other duties
- Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements.
- Assists in preparing policy papers, position papers and briefing notes on issues related to human resources management.
Competencies
Professionalism:
- Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting.
- Knowledge and expertise in all human resources IT systems.
- Ability to identify issues, formulate opinions, make conclusions and recommendations.
- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
- is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- is motivated by professional rather than personal concerns;
- shows persistence when faced with difficult problems or challenges;
- remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork:
- Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise;
- is willing to learn from others; places team agenda before personal agenda;
- supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
- shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation:
- Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view;
- establishes and maintains productive partnerships with clients by gaining their trust and respect;
- identifies clients' needs and matches them to appropriate solutions;
- monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems;
- keeps clients informed of progress or setbacks in projects;
- meets timeline for delivery of products or services to client.
Technological Awareness:
- Keeps abreast of available technology;
- understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
High school diploma or equivalent. Technical or vocational certificate in human resources management, business or public administration, education or related area is required.
Work Experience
- A minimum of ten years of progressively responsible experience in human resources management, administration or related area. ,
- Solid computer skills and good knowledge of human resource databases: IMIS, Nucleus, FSS and related human resources IT systems is required.
- Experience in recruitment and benefit administration; familiarity with human resources policies, rules and regulations are highly desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Working knowledge of French is an advantage.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This 'Recruit from Roster' job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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