Job: Facilities Management Assistant, G5

Department/ Office: United Nations Office at Geneva

Duty Station: GENEVA

Posting Period: 10 October 2013-9 November 2013

Job Opening number: 13-LOG-UNOG-31177-R-GENEVA (O) United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

This position is located in the Architectural Studies and Space Management Sub-Unit, Buildings Unit, Buildings and Engineering Unit, Central Support Services, Division of Administration, United Nations Office at Geneva.

Responsibilities

• Within delegated authority, the Facilities Management Assistant will carry out the following duties:
• Prepares scope of works, technical specifications, bill of quantities and AutoCAD Drawings for civil construction and renovation works.
• Prepares the planning of works in coordination with stakeholders and ensures the works are delivered according to plans.
• Inspects areas of the complex to ensure use and maintenance of safety standards and equipment identifying problems and providing solutions.
• Coordinates construction projects and liaises with contractors and in-house services.
• Participates in technical evaluation panels and insures that procurement and financial rules are respect.
• Reviews contractors' invoices and assists with cost recovery as required.
• Surveys areas for construction or renovation: location of partitions, electrical and LAN outlets, and finalizes proposals for implementation of work.
• Coordinates, monitors and supervises work performed by contractors to ensure adherence to work schedule and guidelines.
• Coordinates construction and renovation works with other services such as Technical, Information technology and Security.
• Ensures the submittal of complete shop drawings and operation manuals when necessary.
• Maintains and updates AutoCAD plans and drawings used as reference information by the unit.
• Ensures that projects meet codes and safety and security standards.
• Performs other duties as required.

Competencies

PROFESSIONALISM

• Knowledge of rules and regulations as they pertain to buildings management and of industry codes and standards.
• Shows pride in work and in achievements;
• demonstrates professional competence and mastery of subject matter;
• is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• is motivated by professional rather than personal concerns;
• shows persistence when faced with difficult problems or challenges;
• remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

COMMUNICATION

• Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately;
• asks questions to clarify, and exhibits interest in having two-way communication;
• tailors language, tone, style and format to match audience;
• demonstrates openness in sharing information and keeping people informed.

TEAMWORK

• Works collaboratively with colleagues to achieve organizational goals;
• solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others;
• places team agenda before personal agenda;
• supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
• shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING & ORGANIZING

• Develops clear goals that are consistent with agreed strategies;
• identifies priority activities and assignments;
• adjusts priorities as required;
• allocates appropriate amount of time and resources for completing work;
• foresees risks and allows for contingencies when planning;
• monitors and adjusts plans and actions as necessary;
• uses time efficiently.

CLIENT ORIENTATION

• Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view;
• establishes and maintains productive partnerships with clients by gaining their trust and respect;
• identifies clients' needs and matches them to appropriate solutions;
• monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems;
• keeps clients informed of progress or setbacks in projects;
• meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent. Bachelor in engineering or architecture would be an asset. Must have passed the United Nations Administrative Support Assessment Test (ASAT).

Work Experience

At least five years of experience in civil work supervision, facilities management, engineering, architecture, or related area.

Qualifying years of experience are calculated following the receipt of the high school or secondary school diploma.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written French or English is required with knowledge of the other. Knowledge of another official United Nations language is an advantage.

Assessment Method

Evaluation of qualified candidates includes an assessment exercise which will be followed by competency-based interview.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

More Info and Application