Job: Administrative and Operations Officer, Food Security Information Systems (FSIS)

Location: Yemen
Organization: Food and Agriculture Organization Country: Yemen Closing date: 11 Nov 2013

DUTIES AND RESPONSIBILITIES

Under the overall guidance of the FAO Representative (FAOR) in Yemen, the supervision of the Chief Technical Adviser (CTA) of the Food Security Information System (FSIS) in Yemen, and in close liaison with the Food Security Information Specialist, the Nutrition Officer, the Coordinator of the Food Security Technical Secretariat (FSTS) and the relevant Administrative and Operations Officers at the Regional Office for the Near East and North Africa (RNE), the Administrative and Operations Officer will provide support in the implementation of the programme. In particular, the incumbent will:

• Sustain the establishment of and implement an effective project operations and budget monitoring system;
• Act as focal point for all field project operational matters, handling day-to-day operational matters relating to project/programme implementation; handle project financial activities (disbursements, advances and field training financial activities);
• Ensure the timely provision of project inputs (personnel, technical support services, subcontracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors; develop and follow up on the implementation of standard operating procedures related to procurement and operations; and ensure consistency in the application of FAO rules and procedures;
• Prepare financial reports and ensure that the mapping of expenditure is in conformity with the EU financial reporting requirements;
• Monitor the project budget utilisation and level of expenditure, prepare timely action for budget revisions, monitor the project cash balance to ensure availability of funds in connection with payments received from the EU, and prepare payment requests for disbursement of funds;
• Supervise all project related Human Resource (HR) Actions; oversee all logistics, administrative and human resources-related arrangements related to the organisation of project workshops, training activities and study tours;
• Establish and maintain a sound system of detailed records keeping, physically and electronically, for all procurement, finance, budget, human resources, travel and operations project activities;
• Perform other duties as required.

MINIMUM REQUIREMENTS

Candidates should meet the following:

• Advanced university degree in business administration, finance, accounting or related field
• Five years of progressively responsible experience in the fields of field operations, administration, procurement, finance and human resources management
• Working knowledge of English

SELECTION CRITERIA

Candidates will be assessed against the following:

• Extent and relevance of experience in project/programme management
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to identify and resolve problems expeditiously and pragmatically
• Demonstrated experience in planning and organizing own work
• Knowledge of and/or experience with the UN system is considered a strong asset; experience in public administration
• Limited knowledge of Arabic would be an advantage

Please note that all candidates should possess computer/word processing skills and should be capable of working with people of different national and cultural backgrounds.

REMUNERATION

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://icsc.un.org

For guidelines to applicants, please visit the Application Toolkit at: http://www.fao.org/employment/current-vacancies/project/en/

How to apply:

Carefully read and follow the Guidelines to applicants

Send your application to: V.A.: FNYAR_944-13-PRJ Operations Unit 11 El Eslah El Zerai Street, Dokki 12311 Cairo, Egypt PO Box 2223, Cairo Fax No: 002 02 37495981; 002 02 33373419 E-mail: FNYAR-944-13-PRJ@fao.org

This vacancy is open to male and female candidates. Applications from qualified women candidates and applications from qualified candidates from non/under-represented member states are encouraged. Please note that FAO staff members are international civil servants subject to the authority of the Director-General and may be assigned to any activities or office of the organization.

FAO IS A NON-SMOKING ENVIRONMENT

GUIDELINES TO APPLICANTS

Examine carefully the relevancy of your qualifications by reviewing the Duties & Responsibilities of the position and the requirements that are needed in order to perform the job successfully.

HOW TO APPLY

Please provide a completed FAO Personal History Form, found on the Internet site.

â-ª Your application should be typewritten (where possible), signed and dated.

â-ª Clearly indicate in the appropriate box on the Personal History Form and on the front of your application, the title of the post and the Vacancy Number.

â-ª Submit a separate application for each position for which you are applying.

â-ª Send your application to the address (mail, e-mail, or fax) indicated on the Vacancy Announcement.

â-ª Internal candidates should provide 10 copies of their application.

Applicants will be contacted directly if selected for an interview.

FILLING IN THE FAO PERSONAL HISTORY FORM

LANGUAGE SKILLS

Please list the languages with which you are familiar, beginning with your mother tongue, indicating the extent of your knowledge as:

â-ª Excellent/Good = Working knowledge: You will be expected to work independently using the language required, to prepare a variety of written communications (correspondence, reports, working papers, etc.), to participate actively in meetings and in work-related discussions, etc.

â-ª Fair = Limited knowledge: You will be expected to follow work related discussions or meetings, even though you may wish to intervene in another official language. You will be expected to participate in simple conversations, to use the telephone, to read and understand work-related texts and to write simple communications, etc.

â-ª Slight

COMPUTER SKILLS

â-ª Indicate your word processing skills and knowledge of database/spreadsheet (e.g. Excel, Access), or any other office automation software known and used.

â-ª If applicable, specify your work experience in data entry/retrieval and programming skills. Indicate knowledge of programming languages and operating systems.

ACADEMIC QUALIFICATIONS

Starting with the present and going back in time, please give details of:

â-ª Period of study with name and location of the academic institution,

â-ª Title of study obtained, both in the original language and in English, indicating the subject(s) of specialization and year degree* was/is to be awarded,

â-ª List any other relevant training or formal education that may be relevant to your application.

If selected for an interview, you will be expected to provide FAO with certified copies of your academic qualifications.

• A university degree is a title of study substantiated by at least 3 years of full time study (equivalent to a BA or BSc) from a bona fide institution. An advanced university degree is equivalent to a Master's degree.

EXPERIENCE

â-ª Relevant professional experience is counted from the time of attainment of the first relevant degree.

â-ª Endeavour to demonstrate how your experience meets the requirements of the post.

OTHER INFORMATION

â-ª If applicable, give the number of publications and provide a list and the dates of the most relevant publications.

â-ª Provide samples of written work only upon request.

More Info and Application