Job: Monitoring and Evaluation Assistant

Location: Yangon, Myanmar 
Deadline: Monday, 23 September 2013 

Description

Vacancy Announcement (VNMM064)

The International Organization for Migration (IOM) office in Yangon, a Geneva-based international organization with over 150 offices world-wide, is seeking qualified professionals to join the IOM office in Yangon Township, Myanmar.

Position Tittle: Monitoring and Evaluation Assistant

No of position :1

Duty Station: Yangon, Myanmar

Interested candidates are invited to submit an application letter and an updated CV with a maximum length of 3 pages including names and contact details of 3 referees (copies of certificates and further documents are not required at this stage) to below address;

International Organization for Migration (IOM) Mission in Myanmar – Yangon Office 318-A, Ahlone Road, Dagon Township, Yangon, Myanmar Tel Land Line : +95-1-210588 Tel CDMA : 09 7314 0212, 09 8610 126, 09 8610 127, 09 8610 128 Fax : + 95-1-210588 (Ext: 5010) Email : hryangon@iom.int Application deadline: 23 September 2013 (Monday)

Note that the cover letter should clearly state the title of the position that is applied for.

Only short-listed candidates will be contacted.

IORGANIZATIONAL CONTEXT AND SCOPE

Under the overall supervision of the Health Programme Manager, direct supervision of Senior Health Database and M&E Associate, and in support of and coordination with IOM Myanmar Artemisinin Resistance Containment Framework Project (MARC), the incumbent will be responsible for the clientcentred management of programme data.

IRESPONSIBILITIES AND ACCOUNTABILITIES

1) Strengthen data capture processes of all health projects

• Design, develop, and implement data collection tools and database system for Marc project;
• Conduct routine data quality assurance including on-site data verification;
• Compile and consolidate reports from field project monthly, quarterly, and annually;
• Support in the regular update of health programme database;
• Maintain the Programme Information and Database system to a high level of accuracy and completeness;
• Ensure effective implementation of database back-up;
• Provide quick retrieval of each project achievement and results.

2) Assist to analyze and present data for programme management and visibility functions

• Assist in the preparation of programme evaluation and/or review reports;
• Assist to present and analyze data based on information needs of project managers;
• Assist to ensure proper monitoring and reporting of the programme M&E system;
• Assist to capture targets and achievements on monthly basis by ensuring monthly internal monitoring cycle;
• Provide and update M&E guidelines, data and indicators definitions ;
• Provide support to improve monitoring and reporting mechanism through collaboration with the programme team at central level;
• Establish functioning systems of database for captioned photos showing 'IOM in action' per Photography Guidelines and Data Protection Guidelines, fulfilling donor visibility guidelines, and support development of project and programme visibility materials;
• Track M&E activities using existing tools/ templates as per guidance of Senior Health Database and M&E Associate and Work closely with communication officer to document lessons learned and best practices of the project.

3) Support project related research functions and programme planning

• Assist in the conduct of project baseline and progress surveys (appropriate sample size and sampling survey methods and data collection procedures, data verification though, periodic site visits, where appropriate provide or facilitate necessary training);
• Support the implementation of regular migration surveys ; Assist in situational assessment for development and design of new programming.

4) Perform any other duties as assigned by supervisors.

COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioural competencies

Behavioural

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Presents goals as shared interests

Performance Management

• Provides constructive feedback to colleagues
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and
• promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Technical

• Well experience in the usage of computers and office software packages (MS Word, Excel, Microsoft Access, PowerPoint, etc.) and advance knowledge of spread sheet and database packages, statistics analysis experience on evaluation of data, as well as, experience in updating data indicator in web system
• Experience in data analysis (quantitative & qualitative skills) Ability to coordinate survey/research
• Ability to work as part of a team and to have high sense of responsibility
• Evidence to show analytical and writing/presentation skills

EDUCATION AND EXPERIENCE

• Myanmar National
• A Bachelor's degree in a relevant discipline (Public Health, Epidemiology, Computer science, Statistics, Social science, or a related field)
• Demonstrates the programme values of caring, competence, innovating, partnering, and working for positive change.
• At least two year experience responsible in database, monitoring and evaluation of HIV, TB, Malaria, PHC and MNCH projects

LANGUAGES

Required

• Excellent written and spoken English and Myanmar

More Info and Application