Job: Resource Management Officer

Location: Kabul, Afghanistan 
Deadline: Tuesday, 01 October 2013 

Description

Position Title : Resource Management Officer

Duty Station : Kabul, Afghanistan

Classification : Official, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : October 01, 2013

Reference Code : VN 2013/35 (O) - EXT

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Context: Under the overall supervision of the Chief of Mission in Kabul and the direct supervision of the Community Cohesion Initiative (CCI) Programme Manager and the Senior Resource Management Officer (SRMO), the successful candidate will supervise all administrative and financial matters related to CCI.

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

IOM has a proactive recruitment policy to increase the representation of nationals of non- represented member states. Qualified applicants from the following countries will be favorably considered: Algeria, Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Cambodia, Cape Verde, Cameroon, Central African Republic, Comoros, Cyprus, Czech Republic, Djibouti, El Salvador, Gabon, Gambia, Guyana, Holy See, Israel, Jamaica, Kyrgyzstan, Lesotho, Libya, Luxembourg, Madagascar, Maldives, Malta, Moldova, Montenegro, Micronesia , Mongolia, Namibia, Nauru, Niger, Nigeria, Papua New Guinea, Paraguay, Republic of Congo, Rwanda, Saint Vincent and the Grenadines, Seychelles, Slovenia, Somalia, South Sudan, Suriname, Swaziland, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Venezuela, Yemen Applications from qualified female candidates are especially encouraged.

The CCI programme is funded by the Office of Transition Initiatives (OTI). Through CCI, IOM seeks to improve community stabilization in order to foster an enabling environment for sustainable peace and traditional development programmes. This is done by strengthening ties between and among local actors, customary governance structures, and the local government authorities. To achieve these objectives, CCI will design and implement small- grant activities through a process-oriented, community driven approach and will emphasize project processes. The IOM/CCI programme will be primarily focused in the North and West of Afghanistan.

Core Functions / Responsibilities:

1. Assist the Programme Manager in management of administrative, human resources, financial and budgetary aspects of all CCI activities in Afghanistan and in close coordination with the RMO.

2. Monitor the financial statues of CCI project activities and regularly report the status to the Programme Manager, donor and other stakeholders. Evaluate regular financial reports and take action to resolve anomalies and unusual trends. In coordination with the SRMO, advise the Programme Manager and CoM regarding unusual trends.

3. Prepare and revise budgets and PRISM project structures for CCI. Analyze variances between budget and actual expenditures. Review and consolidate budgets and narrative reports for CCI prior to submission to donors and other stakeholders. Work with the Programme Manager in the preparation and modification of budgets when applicable.

4. In accordance with IOM's established policies and procedures and donor requirements, coordinate the preparation of donor financial reports including pipeline updates and PRISM/CCI database reconciliations and monthly and quarterly reports.

5. Oversee and supervise the smooth functioning of the CCI support staff including compliance with IOM general instructions on areas of administrative, finance, HR and security; verification and certification of service providers, vendors, contractors and grantees invoices and progress certificates; and financial reports. Ensure that CCI purchases and sub-grants are recorded in PRISM in a timely manner.

6. Review agreements and contracts with various service providers, suppliers, contractors, grantees and partners in coordination with SRMO in IOM Afghanistan and the Legal Department.

7. Coordinate with the Grants Manager on the reconciliation exercise of all grants expenditure between the Database and PRISM on a monthly basis. Track possible discrepancies and undertake the required corrections in PRISM to facilitate the reconciliation of the expenditures.

8. Assist the RMO in forecasting cash flows according to the activities of CCI and ensure funding is received in accordance with the donor agreement.

9. Assist in managing the human resources function and implement decisions on recruitment, retention, SES implementation, promotion and separation of CCI project support staff in accordance with HR regulations, rules, policies and procedures and help to resolve difficult or sensitive cases.

10. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness. Train the CCI project support staff on IOM's administrative/financial and human resources policies and procedures.

11. Closely collaborate with RMO colleagues to ensure a seamless coverage of the resources management function, both for the general office functions as well as for CCI.

12. Perform such other duties as may be assigned.

Required Competencies Behavioural

a) takes responsibility and manages constructive criticism;

b) works effectively with all clients and stakeholders;

c) promotes continuous learning; communicates clearly;

d) takes initiative and drives high levels of performance management;

e) plans work, anticipates risks, and sets goals within area of responsibility;

f) displays mastery of subject matter;

g) contributes to a collegial team environment;

h) incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;

i) displays awareness of relevant technological solutions;

j) works with internal and external stakeholders to meet resource needs of IOM.

Technical

a) effectively applies knowledge of relevant financial discipline;

b) develops/ follows internal control procedures to prevent fraud and mismanagement;

c) ensures application of institutional financial policies and guidelines;

d) advocates incorporation of financial considerations into processes and procedures;

e) effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM processes;

f) delivers Human Resources solutions customized to the needs of IOM;

g) adapts best Human Resources practices to the requirements of IOM to facilitate the achievements of strategic objectives.

Emergency and Crisis

a) works effectively in high-pressure, rapidly changing environments coordinates actions with emergency response actors and making use of coordination structures;

b) supports adequate levels of information sharing between internal units,

c) cluster partners, IOM and other emergency response actors;

d) establishes and maintains effective relationships with implementing partners;

e) makes correct decisions rapidly based on available information.

Required Qualifications and Experience

a) completed advanced university degree from an accredited academic institution in Finance/Accounting, Public Administration or Business Administration, with a professional certification as chartered accountant or certified public accountant;

b) two years professional experience (or four years of experience for candidates holding a first level university degree) in financial management, accounting and budgeting;

c) experience working in insecure environments, preferably Phase III or above;

d) experience with internal control assessment, internal audit and or external audit;

e) knowledge of IOM's regulations, policies and procedures;

f) experience with international institutions knowledge of IPSAS and SAP highly desirable;

g) knowledge of IOM accounting systems, software and procedures a distinct advantage. Languages Fluency in English is required. Working knowledge of Dari or Pashtu an advantage.

How to apply: Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by October 01, 2013 at the latest, referring to this advertisement.

For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications.

Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system. Posting period: From 17.09.2013 to 01.10.2013

Requisition: VN 2013/35 (O) - Resource Management Officer (P2) – Kabul, Afghanistan (54513050)

Released Posting: VN 2013/35 (O) - Resource Management Officer (P2) - Kabul, Afghanistan (54513052)

Released Posting Channel: For External Candidates

More Info and Application