Job: Human Resources Assistant

Location: Los Angeles, California, United States 
Deadline: Monday, 18 November 2013 

Description

Human Resources Assistant

Tracking Code 213682-025

Job Description

ICANN has an exciting new opportunity for an enthusiastic Human Resources Assistant. The

• Human Resources Assistant will assist in carrying out the HR support functions for a complex, international, non-profit organization.
• Support and handle the day-to-day processes established for employment (on-boarding/off-boarding/promotions/transfers), benefits administration, records management, employee relations, compensation, and compliance.
• Serve as a resource for ICANN staff regarding HR issues and processes.

Key Responsibilities:

• Support HR Manager(s) and other HR team members as needed with the coordination of HR processes including employment, compensation and benefits administration, employee relations, leaves of absence, HRMS.
• Create, organize and audit HR files.
• Assure files are complete, organized, current and meet HR standards and legal requirements.
• Generate data reports for auditing, data loads and reporting purposes.
• Support HR vendor accounts including the auditing and processing of monthly invoices and resolving technical issues.
• Provide administrative support including calendaring, shipping, materials preparation, A/V, event lunches, HR team supplies, ergonomic evaluations, business cards.
• Provide technical support for webinars, e-learning/virtual classroom meetings, staff wiki postings, PowerPoint slide decks.
• Serve as liaison with other departments to support
• inter-related processes or projects.
• Recommend new approaches, processes, policies and procedures to effect business excellence of department and services performed.
• Track the annual Conflicts of Interest Acknowledgment, annual Policy Acknowledgement and other annual acknowledgments as needed; maintain binders for auditing purposes.
• Assist with legal compliance postings and notices.
• Other duties as assigned or requested.

Essential Job Functions:

• General knowledge of HR disciplines and ability to support those functions.
• Technical skills to use HR systems, remote meeting desktop and video conferencing software.
• Train ICANN staff to become users of HR systems, evaluate and recommend work flow changes and coordinate system upgrades.

ICANN is an unusual global organization. It is based on a multi-stakeholder concept that brings interested voices around the world into the bottom-up policy-making process for the Internet's domain name system. You can find more about us at

• http://www.icann.org.

There is no typical ICANN employee.

• Our staff has a wide range of backgrounds and working styles, with many working remotely, and we have offices in Europe and the United States. We are expanding and changing rapidly with plans to open offices in Singapore and Istanbul before our fiscal year end. Most ICANN employees own their own projects, work closely with executive management and enjoy a rich benefits plan. Come work with the people who are shaping the future of the Internet!

Required Skills

• Must have excellent presentation, written and verbal communication skills including fluency in English.
• Multi-lingual skills strongly preferred.
• Computer skills to use HR systems, databases, meeting desktop sharing and video conferencing software -required.
• MS Office, Visio, HRMS.
• Ability to multi-task and work independently-required.
• Ability to maintain confidentiality and composure in the face of demands-required.
• Ability to apply critical thinking and improve work processes-required.
• Strong sense of urgency, initiative and drive - required.
• A contagious passion for ICANN's mission and a voracious appetite to learn.

Required Experience

• Bachelor's degree in a related field preferred plus at least 2 years HR work experience.
• Prior international business experience strongly preferred.

ICANN is an Equal Employment Opportunity Employer and does not discriminate based on race, color, religion, national origin, ancestry, citizenship, marital status, veteran status, physical or mental disability, sex, sexual orientation,

• age or other protected characteristics and complies with all applicable laws and regulations.

Salary commensurate with experience and qualifications. ICANN offers a competitive benefits package, including a retirement savings plan and also employer-paid medical, dental, vision, disability and life insurance.

All resumes should accompany a well written cover letter (first impressions are everything). Tell us why you are the best person for the job. Only those with comparable skills will be contacted. No phone calls or email please.

About ICANN:

ICANNs mission is to ensure a stable, secure and unified global Internet. To reach another person on the Internet you have to type an address into your computer a name or a number. That address has to be unique so computers know where to find each other. ICANN coordinates these unique identifiers across the world. Without that coordination we wouldnt have one global Internet. ICANN was formed in 1998. It is a not-for-profit public-benefit corporation with participants from all over the world dedicated to keeping the Internet secure, stable and interoperable. It promotes competition and develops policy on the Internets unique identifiers. ICANN doesnt control content on the Internet. It cannot stop spam and it doesnt deal with access to the Internet. But through its coordination role of the Internets naming system, it does have an important impact on the expansion and evolution of the Internet. For more information please visit:

• http://www.icann.org.

Job Location Los Angeles, California, United States Position Type Full-Time/Regular

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