Job: Grants Manager

Location: Juba, South Sudan 
Deadline: Wednesday, 25 September 2013 

Description

OPEN TO INTERNAL AND NON-REPRESENTED MEMBER STATES CANDIDATES

Position Title:Grants Manager

Duty Station: Juba, South Sudan

Classification: Official, Grade Equiv. P2

Type of Appointment: pecial Short-Term, six months with possibility of extensions

Estimated Start Date: As soon as possible

Closing Date: September 25, 2013

Reference Code: SVN2013/41(O)-INT

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM has a proactive recruitment policy to increase the representation of nationals of nonrepresented member states. Qualified applicants from the following countries will be favorably considered:

Algeria, Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Cambodia, Cape Verde, Cameroon, Central African Republic, Comoros, Cyprus, Czech Republic, Djibouti, El Salvador, Gabon, Gambia, Guyana, Holy See, Israel, Jamaica, Kyrgyzstan, Lesotho, Libya, Luxembourg, Madagascar, Maldives, Mali, Malta, Moldova, Montenegro, Micronesia, Mongolia, Namibia, Nauru, Niger, Nigeria, Papua New Guinea, Paraguay, Republic of Congo, Rwanda, Saint Vincent and the Grenadines, Seychelles, Slovenia, Somalia, South Sudan, Suriname, Swaziland, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Venezuela, Yemen

Applications from qualified female candidates are especially encouraged.

Context:

Under the overall Supervision of the Chief of Mission in Juba, and under the direct supervision of the Head of Operations, the successful candidate will be responsible for Page

organizing, managing and implementing all aspects of the Rapid Response Fund (RRF) cycle from receipt and review of applications from national and international NGOs, as well as needs assessment based requests from IOM field offices, ensuring adherence with RRF Guidelines, through to the approval, administering and monitoring of projects. These responsibilities include having a firm understanding of the narrative and financial content of each grant, as well as undertaking the overall monitoring of all RRF activities. The Grants Manager is the principle administrator of RRF activities, and has the overall responsibility of ensuring that the content and processes of grants consistently meet project objectives and IOM standards.

Core Functions / Responsibilities:

1. Oversee the Rapid Response Fund and ensure the rapid development, tracking and implementation of grant ideas and approved grant activities.

2. Coordinate delivery of relief funds provided by IOM/ Office of U.S. Foreign Disaster Assistance (OFDA). Ensure that disbursements are carried out in accordance with IOM standards and procedures, and relevant United States Agency for International Development/ (USAID/OFDA) rules and regulations. 3. Manage, modify, update and maintain the Fund Database to ensure that all hardcopy and electronic documents for all grants are completed, filed and in order.4. Review the narrative components of all grants and reports closely to ensure that applicants are provided with the necessary support during the grant development process and that approved grants successfully implement the goals and strategic objectives of the programme. 5. Coordinate Memoranda of Understanding with IOM's Legal department in Headquarters (HQs) when necessary. 6. Conduct field visits in order to monitor and evaluate funded activities. 7. Maintain an extensive information management system, produce reports and run queries on the database in a rapid fashion as requested by the Head of Operations, develop reporting templates and refine existing mechanisms as required to ensure appropriate institutional memory in the area of grants activities and management.8. Monitor and maintain a full inventory of costing for each specific grant; coordinate closely with the finance and procurement teams on grant and programme financial reporting.9. Liaise regularly with the project donor, and coordinate project activities, including smallgrant approvals, with IOM Washington/ Community Stabilization Unit. 10. Perform such other duties as may be assigned.

Required Competencies

Behavioural

• takes responsibility and manages constructive criticism;
• works effectively with all clients and stakeholders;
• promotes continuous learning; communicates clearly;
• takes initiative and drives high levels of performance management;
• plans work, anticipates risks, and sets goals within area of responsibility;
• displays mastery of subject matter;
• contributes to a collegial team environment;
• incorporates genderrelated needs, perspectives, and concerns, and promotes equal gender participation;
• displays awareness of relevant technological solutions; j) works with internal and external stakeholders to meet resource needs of IOM.

Technical

• delivers on set objectives in hardship situations;
• effectively coordinates actions with other implementing partners;
• works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country or regional objectives.

Required Qualifications and Experience

a) completed advanced university degree from an accredited academic institution preferably in Business Administration, Management or a related field;

• two years of professional experience (or four years for candidates holding a first level university degree) in community-based and/or small-grants programming;
• experience in infrastructure works, procurement and civil-society strengthening an advantage;
• experience working with the United States Agency for International Development (USAID) programmes required preferably of the Office of Foreign Disaster Assistance (OFDA);
• previous experience in operational activities in a post-crisis or emergency area.

Languages Fluency in English is required. Working knowledge of Arabic advantage.

How to apply: Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by September 25, 2013 at the latest, referring to this advertisement. For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications. Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.

Posting period: From 11.09.2013 to 25.09.2013 Requisition: SVN 2013/41 (O) - Grants Manager (Equiv.P2) - Juba, South Sudan (54507233) Released Posting: SVN 2013/41 (O) - Grants Manager (Equiv. P2) - Juba, South Sudan (54507234) Released

More Info and Application