Location: Khartoum
Deadline: Saturday, 20 July 2013
Description
UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world's most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.
UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.
By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Background Information - Sudan
UNOPS mission is to expand the capacity of the United Nations system and its partners to implement peace building,humanitarian and development operations that matter for people in need. Working in some of the most challenging environments, UNOPS vision is to always meet the expectations of its partners with management services that meet world-class standards of quality, speed, efficiency and cost effectiveness. With a mandate of providing management and implementation support services in emergency, post-conflict and development environments, UNOPS makes tangible contributions to the achievement of operational results of its partners in the areas of:
- Rebuilding peace and stability after conflict,
- Early recovery of communities affected by natural disasters and other emergencies,
- Ability of people to develop local economies and obtain social services,
- Environmental sustainability and adaptation to climate change
As a part of the Africa Regional Office [AFO] Sudan Project Center provides UNOPS services in Sudan. The UNOPS Sudan Operations Centre (SDOC) is based in Khartoum and works closely with the Government of Sudan and international partners to support humanitarian response, recovery and development initiatives. UNOPS SDPC is the United Nations sector lead for the Basic Infrastructure Sector in Sudan and helps partners achieve their project goals in sectors including: water resource management, education, census and elections, human resource management and mine action.
While being a project based agency, UNOPS is seeking to adjust its central program support structure to the expansion of UNOPS’ projects as well as its responsibilities as leading infrastructure agency. The role of the Project Support Officer will be to support the Project Manager by strengthening UNOPS institutional presence and quality of project management, specifically related to the project/s of the Project Manager, in the areas of business development, project planning,reporting, monitoring and evaluation, coordination and project financial management.
Functional Responsibilities
Reporting to the Programme Manager, the National Programme Officer will be responsible for, but not limited to the following functions and responsibilities:
- Take routine decision on administrative processes based on clearly established authority and guide lines to ensures strategic direction of project operations;
- Ensures effective and efficient financial resources management;
- Support the Country Programme Manager in annual planning and reporting as well as in resource mobilization;
- Represent the office in key strategic meetings with other partners as may be advised by the programme coordinator;
- Ensures, in close consultation with Project Managers and Support Team, the effective application of RBM tools, elaboration of coherent work plans, regular donor progress and impact reports, project and programme documents and proposals, monitors the project work plans, project effectiveness and achievement of results and provides inputs to the Strategic Results Framework and Results Oriented Annual Report;
- Develop and maintain database to monitor the status of activities under the programmes and various projects, including financial levels renewal deadlines, individual and contract deadlines and delivery;
- Develop a pipel Contributes to the identification and synthesis of best practices and lessons learned for organizational sharing and learning;
- Ensures project compliance with corporate rules and regulations in the field and management of procurement processes and logistical services;
- Draft and prepare project quartertly report including high lights and quality assurance reports
- Reviews and analyse micro project documents prior to Project Board meetings to ensure that project objectives, costing and presentation of proposals are in line with the Organizations policies and procedures;
- Manage all aspects of project implementation and monitors the progress of all micro projects under his responsibility; identifies operational and financial problems and solves them by taking appropriate action;
- Support Programme Manager in conducting partnership and resource mobilization efforts of UNOPS thematic focus;
- Contribute to the coordination of design, preparation, submission and approval of project proposals and requests for project development financing;
- Ensures monitoring and evaluation of the projects, including regular field visits and support to the organization of Project Board and Outcome Board meetings and reports on project progress and constraints;
- Drafts correspondence to all parties concerned and prepares quarterly reports.
- In consultation with the Programme Manager propose changes to project components and budgets in order to attain project objectives more effectively and in accordance with recipient State Governments, and other relevant stakeholders or funding agencies as may be required;
- Identifies and propose to the Programme Manager as required, suitable implementation partners, consultants/experts etc; prepares relevant terms of reference, ascertain their availability, and request finance and administrative officers to undertake recruitment action.
- Brief project personnel on project's objectives and components and on UNOPS implementation modalities and operations.
- Maintain regular contact with partners, prepare briefing materials in respect of project and ensures at all times that UNOPS regional office are informed on project status;
- Ensures that all completed micro projects are closed in accordance with UNOPS rules and that final evaluation reports are received;
- Draft research and short notes to share experience and lessons learned from partners;
- Perform other related duties as required.
Monitoring and Progress Controls
(Cleardescription of measurable outputs, milestones, key performance indicatorsand/or reporting requirements which will enable performance monitoring)
- Timely implementation of planned activities;
- Contributions to proposal development and programme briefings;
- Effective support provided to Programme Managers;
- Accurate and quality reports prepared and reviewed as required;
- Field missions successfully undertaken;
- Workshops and sector coordination activities attended;
Experience
- At least 4 years of practical experience in project management, programme and other related field is required;
- Relevant work experience in Sudan is required;
- Experience in the application of computer software for required work functions;
- Knowledge of UN core values, rules and regulations is an asset;
- Experience in communication and report writing is an asset;
- Fluency in written and oral English and Arabic is required;
Professionalism:
- Knowledge of UN core values, rules and regulations is an asset
- Demonstrate theoretical knowledge and commitment to continuous learning
- Demonstrate accountability for results
- Analytical, creative, innovative and pro-active
- Demonstrate results orientation and focus on solutions
- Respect for diversity
Client focus:
- Demonstrate sense of ethics and sound judgment in dealing with clients
- Ability to develop and maintain effective work relationships with clients, donors andother stakeholders
- Focuses on result for the client/donor and responds positively to feedback
Planning and Organizing:
- Ability to plan work in a collaborative manner and to manage priorities
- Strong computer and IT skills are required
Communication skills:
- Communication and facilitation skills are required
- Writing, analytical and reporting skills are required
- Ability to facilitate meetings/workshops in a participatory manner is desirable
Teamwork skills:
- Works collaboratively with colleagues to achieve the goals of the project and in accordance with UNOPS shared goals
- Consistently approaches work with energy and a positive, constructive attitude
- Self-starter with the ability to take initiative and show leadership
- Remains calm, in control and good humored even under pressure.
Additional Considerations
- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
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