Location: Praha 6,CZ
Deadline: Thursday, 05 September 2013 Description
Description
Organization Name
Office of the Secretary General - Prague Office
No. of Posts: 3
Background
Please note that the OSCE is not in a position to pay any remuneration or cover any living expenses incurred by the intern during his/her stay in Prague nor reimburse travel expenses.
The OSCE Prague Office plans to prepare a comprehensive inventory of its archival holdings during 2013. This record audit will entail checking and updating a number of the registries, logs and indexes according to the actual physical holdings deposited in the archives.
The selected interns will join the 4 member information and documentation team of the Prague Office, and will be made familiar with the evolution and institutional development of the organization through a comprehensive overview of CSCE/OSCE major events, (as reflected in the structure of the CSCE - OSCE historical archives). Interns will be further introduced to record management principles, archiving procedures, digitizing paper documents, and applying metadata, as well as auditing digital files using established archiving principles. In addition interns will be encouraged to engage in a personal project with a view to diversifying their activities.
Tasks and Responsibilities
The interns will work closely with the Archivist and be tasked with the following major activities:
- Identifying documents by content, substance, type, and appraisal criteria, using ID codes to complete existing registries and combined query criteria;
- Checking content of digitized files against paper documents and making necessary adjustments to existing registries;
- Quality control of the digital processing of hard copy documents and applying metadata values;
- Following an action plan for the in-depth inventory of historical records;
- Updating and re-organizing selected thematic (topical) collections made available to researchers;
In addition to the above, interns will be given the opportunity of:
- engaging in a personal project related to documentation, archives and open access to digital data;
- participating or making interventions during general presentations offered by the Prague Office to visiting groups of students.
All tasks will be clearly explained and background information provided on the overall OSCE Regulatory Management Framework, including the staff instruction governing Internships at the OSCE, as well as an overview of the historical evolution of the CSCE and the basic record management principles.
Access and IT training will be provided to an OSCE official e-mail account, the OSCE documents management system (DocIn), Conference Services database and the Reference Library database
Necessary Qualifications
- Upper age limit for applicants (at the deadline date of the vacancy) is 30 years of age; national of an OSCE participating State;
- First level university degree in information sciences or history or a related field;
- Professional fluency in English with excellent communication skills; knowledge of other OSCE working languages would be an asset;
- An inquisitive mind, good analytical and organizational skills; ability to pay attention to detail;
- Advanced computer skills, including proven experience with Microsoft WP and Excel spreadsheets, as well as usage of open text databases;
- Ability to work independently and establish and maintain effective working relations in a small team with people of different national and cultural backgrounds.
Remuneration Package
The internship dates will be 1 October 2013 until 31 December 2013 and does not constitute a commitment to future employment with the OSCE.
The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and accidental disability insurance.
How To Apply
If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE's online application link found under http://www.osce.org/employment
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/who/83
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer an internship with modified terms of reference or a different duration.
The OSCE is committed to achieving a better balance of women and men within the Organization.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
The OSCE is committed to achieving a better balance of women and men within the Organization.
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