Location: Yangon
Deadline: Wednesday, 24 July 2013
Description
UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world's most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.
UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.
By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Background Information - Myanmar
Myanmar
The UNOPS Myanmar office develops, supports and oversees UNOPS portfolio of projects in Myanmar which focus on post-disaster recovery, health programmes and food security.
Background Information - Job-specific
The Three Millennium Development Goal Fund (3MDG) supports the provision of health services in Myanmar and will contribute towards the country's efforts toachieve the three health-related Millennium Development Goals. These goals include reducing child mortality, improving maternal health and combating HIV, tuberculosis and malaria.
3MDG places a special emphasis upon provision of maternal, newborn and child quality health services. 3MDG provides support to the Ministry of Health in order to contribute towards the development of a more effective and responsive health system. Established in 2012, the US$ 300 million, five-year Fund is supported by seven international donors.
Functional Responsibilities
Under overall supervision of the Contracts Analyst and in accordance with UNOPS policies, procedures and practices, the Contracts Assistant will assist in the overall management of 3MDG Fund agreements with Implementing Partners including adherence to the conditions outlined in the agreements. The incumbent of the post will:
- Assist with the administration and monitoring of all aspects of project implementation including financial, budgetary and administration- e.g. reviewing financial report of IPs, processing of payment requests, archiving of contract documents and support for strengthening financial management and reporting capacity of IPs.
- Prepare project communication, documentation, reports and contracts checking for accuracy and compliance with UNOPS rules and regulations and as per 3MDG Fund specific requirements.
- Assist in drafting of MoAs and amendments for review by Contract Analyst.
- Follow IPs payments schedules and prepare necessary documentation for grant release.
- Monitor and inform supervisor of the IP project budget/cash status, and take appropriate action, inform client and actively follow up to completion.
- Maintain hard copy and online records of all operational and financial transactions for easy reference and retrieval. Responsible for document management including file closures,archiving and monitoring due dates for project progress status reports adsubmission by UNOPS of substantive and financial/budget utilization reports to clients.
- Monitor expenditures. Verify accuracy of IP requests for grant installment payments, completeness of documentation and availability of funds
- Assist in closure of projects with appropriate actions (e.g. project audits, clearance of final reports, assets management) and ensure overall adherence to required procedure before the final payment is released.
- Any other tasks assigned by Head of Unit as required.
- At a minimum secondary education is requried and can be accepted. Bachelor degree business or public administration is an asset.
Experience
- At least 5 years of relevant experience in administration or programme support service.
- Experience in the usage of computers and office software packages.
- Experience in handling of web-based management systems.
- Proven experience in the review of implementing partners is preferred
- Fluency in written and spoken English & MyanmarLanguage is required.
- Shares knowledge and experience
- Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
- Ability to perform a variety of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, making transactions, reporting.
- Sound knowledge of UNOPS Financial Rules and Regulations, accounting
- Ability to interact and communicate within a team and with clients
- Keen sense of ethics and integrity in dealing with clients and service providers.
- Ability to adhere to work assignments and meet designated deadlines.
- Focuses on result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Remains calm, in control and good humored even under pressure
- Responds positively to critical feedback and different points of view
Additional Considerations
- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
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