Location: Suva, Fiji
Deadline: Wednesday, 24 July 2013
Description
Job Purpose:
To assist in the areas of financial management, control and reporting
Expected Outcomes
Works independently on all or a combination of the following transactions and/or clearly defined areas, depending on the assignment/instructions from supervisors (International Staff and/or senior National Staff):
- Maintains accurate and timely accounting records of all the Resident Mission's (RM's) financial transactions relating to both operational and administrative activities, according to ADB's guidelines and procedures.
- Reviews, verifies and validates within closely defined ADB procedures and guidelines and under direct guidance the accuracy and propriety of supporting documentation from internal and external claims; payments and various other accounting transactions, including all medical claims and staff benefits; processes transactions through the preparation of appropriate disbursement or journal vouchers or other relevant payment documentation; carries out the daily/periodic banking functions (deposits, withdrawals, and reconciliations) and disbursement of the RM's operational and administrative activities.
- Prepares, according to ADB's guidelines and procedures the necessary documentation for the liquidation of monthly financial transactions; creates e-copies of vouchers and their supporting documentation; maintains the hard and e-filing system on finance matters.
- Handles the Office Petty Cash.
- Prepares/verifies the necessary purchase orders, vouchers, receipts, and other supporting documentation for the RM's financial transactions, according to ADB's guidelines and procedures.
- Pepares and submits through the Senior Finance and Administration Officer, to the Regional Director, monthly, quarterly, and annual budget and accounting reports to ADB HQ as required, and ad hoc reports requested by the RM Management and ADB HQ.
- Monitors and analyses the utilization of the RM's financial expenditures, to ensure that expenditures are properly accounted for and that deviation from forecasts are justified, and reports them regularly to the Senior Finance and the Regional Director.
- Assists the Senior Finance and Administration Officer and Regional Director in the budget reviews and prepares and maintains data inputs necessary for the budget mid-year, revised and annual financial estimates.
- Assists the Senior Finance and Administration Officer in reviewing Mission Authorised Business Travel Requests (MABTRs), Mission Authorisation Requests (MARs) and Requests for Reimbursement of Business Travel (RRBTs).
- Liaises with government officials on tax.
- Maintains and manages the filing system on financial matters.
- Performs any other duties to support the office, as required and reflected on the incumbent's workplan.
Educational Requirements:
- Bachelor's degree in Accounting; Chartered Accountancy will be an advantage
Relevant Experience And Other Requirements:
Work experience
- At least 5 years of relevant professional experience preferably in an international organization, of which at least 3 years are in financial accounting
Technical knowledge
- Comprehensive knowledge in commercial matters
- Familiar with local languages and institutions
- Excellent interpersonal and communication skills; able to work in a multicultural environment
- Able to take initiative and work proactively
- Flexible/willing to perform a variety of tasks and expand the scope of work and responsibilities as needed
- Proficient in the use of technology packages (common word-processing, spreadsheets, and graphics, PowerPoint and web-browsing and search engines)
- Excellent communication skills in English
People and leadership skills
- Able to liaise and work effectively with staff within own work location and throughout ADB
- Able to work collaboratively with teams as a constructive team member
Core Competencies:
Application of Technical Knowledge and Skills
- Deals with routine queries and correspondence in accordance with procedures
- Proactively seeks relevant development opportunities and submits for approval
- Produces summaries and frameworks by collecting and analyzing diverse information
Client Orientation
- Adjusts style and approach to respect and serve different clients
- Conveys messages by asking questions and using different approaches
- Identifies when a client issue requires escalation
- Responds to clients without prompts or reminders from senior colleagues
Achieving Results and Problem Solving
- Proposes solutions to minimize delays and setbacks in completing work
- Reviews all task objectives and achieves core deliverables
- Uses time management and organizational skills to promptly complete work to the required standard
- Delivers beyond the stated task objectives
Working Together
- Consistently works effectively with individuals of different views, culture, nationality, gender, and age
- Consistently seeks assistance when requirements are unclear
- Provides timely updates on relevant information
- Freely shares and seeks useful knowledge and to complete work
Communication and Knowledge Sharing
- Uses effective written and oral communication in preparing documents, presentations and interactions
- Asks questions to understand how to follow up on feedback
- Locates relevant information to expedite workflow
Innovation and Change
- Adopts new policies, systems and processes in a timely fashion
- Shares ideas for how work can be completed more effectively
Immediate Reporting Relationships / Other Information:
- Supervisor: Designated International Staff and senior National Staff
Important Instructions
This vacancy is for a local staff position with local remuneration package. It is open only to nationals and residents of Fiji.
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