Job: Administrative Assistant

Location: Istanbul, Turkey
Deadline: Monday, 23 September 2013 

Description

Administrative Assistant

Tracking Code 213661-025 Job Description

The Administrative Assistant's primary role is to perform the general administrative duties required to support the Istanbul office, including but not limited to the key responsibilities listed below.

Key Responsibilities:

• Reception - Primary responsibility for answering, screening and transferring incoming telephone calls to main number; greet and direct visitors; retrieve voicemail for general mailbox.
• Facilities & Security Support - coordinate access and security with landlord
• Shipping & Receiving - Prepare and ship international and domestic documents and packages including dealing with customs and shipping requirements
• Mail processing - ensure all mail is promptly sent and received, date stamping, scanning (if required) and logging in documents
• Office Services & Purchasing/stocking - organize regular of office supplies and kitchen supplies; stock copiers with paper; generally tidy office space
• Assist visiting ICANN staff with local needs such as dinner reservations, taxis, etc.
• Provide other assistance as requested by head of Istanbul office and other staff

Required Skills

• Must have excellent communication skills including fluency in English and Turkish
• Proficiency using Excel, Word and Outlook required.
• Knowledge of PowerPoint and Adobe preferred.
• Proven ability to compose clear reports, summaries and other written communication
• Detail-oriented and organized with ability to multi-task
• Excellent follow-up skills required
• Ability to work with highly diverse global workforce
• Ability to work independently (self-motivated)
• Effective management of time and resources

Required Experience

• Minimum 2 years related administrative experience
• College degree preferred.
• Prior international experience strongly preferred.
• Strong organizational, project/time management and multitasking skills.

ICANN is a nonprofit public benefit corporation responsible for the global coordination of the Internet's system of unique identifiers. These include domain names as well as the addresses used in a variety of Internet protocols. Computers use these identifiers to reach each other over the Internet. Careful management of these resources is vital to the Internet's operation, so ICANN's global stakeholders (Registrars, Registries, Internet user groups, etc.) meet regularly to develop policies that ensure the Internet's ongoing security and stability. Salary commensurate with experience and qualifications.

ICANN is an Equal Employment Opportunity Employer and does not discriminate based on race, color, religion, national origin, ancestry, citizenship, marital status, veteran status, physical or mental disability, sex, sexual orientation,

• age or other protected characteristics and complies with all applicable laws and regulations.

All resumes should accompany a well written cover letter (first impressions are everything). Tell us why you are the best person for the job. Only those with comparable skills will be contacted. No phone calls or email please.

Job Location Istanbul, , Turkey Position Type Full-Time/Regular

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