Job: Admin and Finance Officer

Location: Yangon, Myanmar
Deadline: Monday, 29 July 2013 

Description

Vacancy code VA/2013/B5506/2627

Position title Associate Finance Officer-Treasury

Level ICS-8

Department/office AEMO, Myanmar

Duty station Yangon, Myanmar

Contract type Local ICA Specialist

Contract level LICA Specialist-5

Duration 1 year (Renewable subject to satisfactory performance and

availability of funds)

Application period

09-Jul-2013 to 29-Jul-2013

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Background Information - UNOPS

'UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations.' -Ban Ki-moon, United Nations Secretary-General

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world’s most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground. We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.

Background Information - Myanmar

Myanmar

The UNOPS Myanmar office develops, supports and oversees UNOPS portfolio of projects in Myanmar which focus on post-disaster recovery, health programmes and food security.

Background Information - Job-specific

The Myanmar Operations Centre (MMOC) has been established to support, develop and oversee the UNOPS portfolio of programmes and projects in Myanmar and to ensure that synergies between programmes and projects are effectively developed. The MMOC plays a critical role in ensuring quality services to UNOPS partners meeting stringent requirements of speed, efficiency and cost effectiveness. It is also responsible for liaison with Government

counterparts, Donors, and UN Agencies. The MMOC portfolio currently comprises several programmes and projects, including fund management of the multi-donor Three Millennium Development Goals Fund and the Livelihoods and Food Security Trust Fund. In addition, UNOPS is the Principal Recipient of the Global Fund to Fight AIDS, Tuberculosis and Malaria grants to Myanmar.

Functional Responsibilities

Under the direct supervision of the Financial Management Officer (FMO) and overall supervision of the Head of the Support Services, the Associate Finance Officer-Treasury shall be in charge of the MMOC Treasury Section. The Associate Finance Officer shall be responsible for performing the following duties:

• Ensure that all payments vouchers are in compliance with UNOPS corporate policies and directives and administrative instructions and MMOC Standard Operating Procedures;
• Efficient running of MMOC pay cycle process. All payments paid through the MMOC pay cycle should be processed as per the laid down procedures. Ensure regular clearing of the Atlas pay cycle report;
• Operate the MMOC bank accounts. Update the signature panel list and liaise with the bank managers for any operational matters. Keep the FMO informed of any operational matters that need resolution.
• Prepare monthly bank reconciliations and submit them to the Regional Office as per the set timelines and the MMOC Standard Operating Procedures.
• Ensuring that all outstanding bank reconciling items are properly recorded and posted into the General Ledger;
• Maintain a proper filing system for the Treasury section.
• Ensure that all cheques and Bank Transfers issued are properly recorded;
• Safe custody of MMOC cash and accountable documents;
• Act as a custodian of MMOC petty cash funds. Process petty cash payments in accordance with established procedures;
• Coordinate the preparation of MMOC monthly cash flow projections and liaise with UNOPS Regional Office and UNDP Myanmar Office to ensure that there is enough cash in-country to take care of UNOPS operational needs.
• Respond to audit queries related to Treasury section;
• Respond to vendor queries on payments;
• Supervise a number of staff
• Performs any other job-related duties whenever required.

Competencies

• Professionalism– Ability to conduct independent research and analysis, identify issues, and recommend solutions; proven analytical skills. Familiarity with UN and UNOPS Financial rules, regulations and policies. Ability to work systematically, accurately and under pressure.
• Planning and organizing -Ability to establish priorities and to plan, coordinate and monitor own work plan.
• Result-oriented- Ability to focus on the result for the clients and respond positively to feedback
• Client orientation -Ability to identify clients' needs and appropriate solutions; ability to establish and maintain productive partnerships with clients. Ability to deal with clients and to respond to their queries.
• Communication- Proven ability to write in a clear and concise manner and to communicate effectively orally.
• Teamwork- Strong interpersonal skills and; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Analyzing Skills – Ability to make rational judgments for the available information and analysis and probe for further information or greater understanding of a problem and present with alternative options.
• Self- reliant: Ability to act independently with a minimum of supervision. Specific assignments may be reviewed while in progress; however the majority is reviewed on completion. Routine duties are performed independently.
• Technological awareness - Excellent computer skills and ability to use software tools to present data clearly and concisely; Good working knowledge of MS Office applications including proficiency in Excel; Ability to work with accounting software; Knowledge of ATLAS system will be considered an asset;

Education/Experience/Language requirements

• Bachelor's degree in accounting (or equivalent);
• Diploma / certificate or equivalent professional qualifications; A CPA and/or LCCI will be an advantage.
• Bachelor's degree with at least 2 years responsible job related experience, preferably in a related financial environment;
• Thorough knowledge in finance and treasury
• Good knowledge of international and/or UN/UNOPS financial regulations and rules and accounting practices is desirable.
• Previous successful involvement in a similar position with the UN system would be an asset.
• Previous working experience with PeopleSoft Financials (ATLAS) would be an asset
• Fluency in English and Myanmar language is required.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: Local Individual Contract Agreement

Contract level: L-ICA5

Contract duration:1 year (Renewable subject to satisfactory performance and availability of funds)

For more details about the ICA contractual modality, please follow this link:

http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx