Job: Procurement and Supply Chain Specialist

Location: Amman, Jordan 
Deadline: Thursday, 24 October 2013 

Description

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world's most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.

By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.

Background Information - Iraq

Iraq The Operational Hub is based in Amman, Jordan with sub-offices in Baghdad and Erbil in Iraq. The office currently provides management and support services for projects in Jordan, Iraq, Lebanon, Syria and Yemen in the humanitarian and development fields. Functional Responsibilities

Under the overall guidance of the Sub-Regional Operational Hub Director and Representative and direct supervision of the Head of Support Services, the Procurement & Supply Chain Specialist supervises or is a team member of the Business Unit, responsible for effective delivery of procurement and supply chain services in order to obtain the best value for money. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement & supply chain management. The Procurement & Supply Chain Specialist promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. Functional responsibilities

• Ensure full compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
• Assist projects in developing their procurement plans and consolidate them into a Regional procurement plan on a quarterly basis; Provide expert advice on complex procurement issues pertaining to individual projects and programmes throughout the project cycle, from the early screening to the monitoring during implementation;
• Plan, coordinate and manage the central procurement activities of IQOH with Field Offices, including storage and delivery. Operational Hub procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit;
• Analysis of requirements and synthesis of proposals for cost-saving and reduction strategies;
• Synthesis of proposals and implementation of contract strategy in the Operational Hub, including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment;
• Implementation of the strategic procurement in the Operational Hub, including sourcing strategies to support sustainable procurement corporate objectivies, providing IQOH competitive advantage in the areas of materials, supplies, and services, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement;
• Timely and duly prepared procurement plans for the office and projects and monitoring of their implementation;
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation;
• Management of procurement contracts and implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
• Preparation of cost-recovery bills in ATLAS for procurement services provided by UNOPS to other Agencies;

• Support procurement related business development initiatives in full coordination with the business development unit;
• Locate and identify potential vendors and suppliers both domestically and internationally; Review and assist in the development of specifications, terms of references and statement of works;
• Conduct competitive procurement actions including Request for Proposal, Invitation to Bid, and Request for Quotation generation, bid evaluation process, and cost/price analysis;
• Maintain positive relationship with suppliers, explore sustainable procurement, and conduct supplier site surveys as appropriate;
• Evaluate and measure supplier performance to ensure performance meets expectations, including lead time and contract commitments.
• Ensure customer service by proactively identifying customer needs and service improvement opportunities and responding quickly to those needs;
• Work with freight forwarders to coordinate shipments of goods;
• Organise and deliver staff training and other awareness-raising events on procurement topics.
• Undertake any additional roles related to the management of procurement projects as and when requested;

• Perform other duties as required.

Competencies

UNOPS Core Values

Integrity

Professionalism Respect for diversity

Functional Competencies

• Promote a knowledge sharing and learning culture in the office;
• Ability to advocate and provide policy advice;
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills;
• Ability to analyze procurement service requirements and lead procurement processes using specific procurement methods (RFQ, ITB, RFP);
• Ability to apply organizational policies and procedure and to lead implementation of new systems (business side), and affect staff behavioural/ attitudinal change;
• Leads teams effectively and shows conflict resolution skills;
• Builds strong relationships with clients and external actors;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates openness to change and ability to manage complexities;
• Remains calm, in control even under pressure. Focuses on impact and result for the client and responds positively to feedback;
• Excellent communication and interpersonal skills;
• Strong analytical skills.

Desired Competencies

• Good knowledge of UNOPS procurement and financial rules and regulations
• Strong IT skills, knowledge of PeopleSoft

Education/Experience/Language requirements

Master's Degree or equivalent in Business Administration, Public Administration, Finance, Engineering, Economics or related field. Applicants with Bachelors Degree with additional two years of relevant working experience may also be considered.

Minimum 5 years of progressive experience is required within the Procurement and Supply Chain field, includingat least two years at a managerial level. Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions).

A minimuim of 2 years of UN working experience is an asset.

Fluency in English and Arabic required.

Contract type, level and duration

Contract type: Local ICA support

Contract level: LICA-7

Contract duration: 12 months

For more details about the ICA contractual modality, please follow this link: http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

More Info and Application