Job: Program Finance Assistant

Location: Rome
Deadline: Thursday, 05 December 2013

Program Finance Assistant Fixed-Term Consultancy Rome, Italy

ABOUT IDLO

The International Development Law Organization (IDLO) works to enable governments and empower people to reform laws and strengthen institutions to promote peace, justice, and sustainable development. IDLO is an intergovernmental organization that promotes justice, peace and development by providing legal expertise to governments, multilateral and civil society organizations. It seeks to enhance human rights, economic growth and good governance through technical assistance on judicial and legal reform, capacity-building and legal empowerment programs and projects.

Bringing together a range of diverse local, national and international stakeholders and working in an enabling rather than directive or prescriptive way, IDLO acts as a catalyst for social change. It prides itself on its flexibility, speed and entrepreneurial spirit. While IDLO works in all developing regions of the world, it has significant operations in countries emerging from conflict. IDLO is the only intergovernmental organization with an exclusive mandate to promote the rule of law.

It currently has 27 Member Parties and benefits from the collective wisdom of a prestigious International Advisory Council. To learn more about IDLO, please visit our website www.idlo.int or follow us on Twitter @IDLOnews.

THE CONSULTANCY

Under the direct supervision of the Program Finance Officer at IDLO Headquarters, the Finance Assistant will work in close coordination with the Associate Finance Officer and the field staff in Afghanistan as well as with the Program Finance Unit at Headquarters. The incumbent will assist with all program finance-related matters two programs based in Kabul Afghanistan.

The main duties and responsibilities will include:

• Assist the Headquarters Program Finance team with the monitoring of the program budgets and supporting of the local finance team on financial transactions and other issues related to financial matters;
• Support the finance activities of the field, as requested by the supervisor;
• Assist with the preparation of all finance documents and reports to be submitted to the donors;
• Assist with the preparation of all financial information, reports and documentation from Afghanistan to ensure the timely submission to the donors;
• In collaboration with the Associate Finance Officer, review financial data and supporting documentation submitted by the field office on a weekly and monthly basis;
• Upload and maintain financial data in the accounting system;
• Prepare monthly bank and accounts reconciliation for the designated programs;
• Support the Associate Finance Officer with the preparation of program monthly budget update reports;
• Assist the supervisor in reviewing forecasts submitted from the field offices and assist drafting forecasts with field offices when required;
• Maintain the filing system by ensuring the safekeeping of all financial and administrative supporting document, including but not limited to invoices, purchase requisitions, and contracts;
• Assist with the financial audit at the end of the programs;
• As required, support the procurement needs of the program by liaising with the procurement officer on administrative or procurements matters related to the project and seeking clearance or guidance as applicable;
• and Actively identify both internal and external clients to whom services are provided and seek to understand and address clients' needs with effective and appropriate solutions; define issues and develop work plans that reflect an understanding of clients' expectations.

This position may require travel to Afghanistan, as requested by the supervisor and as needed by the program. This is a consultancy position for an initial period of 6 months, renewable.

IDEAL CANDIDATE PROFILE

Academic qualifications

• Undergraduate degree in finance, business or similar subject, preferably with accounting qualifications.
• 1-2 years of professional experience in Finance and/or accounting preferably with an international organization working for project donors.
• Fluency in English is required. Excellent written and verbal communication skills;
• Very good knowledge of Excel.
• Proficient use of other ICT software and internet software;
• Excellent interpersonal skills and the ability to work constructively with several internal service departments;
• Proven ability to develop and foster productive working relationships across a globally based organization;
• Proven ability to see through tasks set and deliver results;
• The ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit;
• and Keen sense of ethics, integrity, credibility, and commitment to IDLO's mandate.

Work experience

Languages

• Specific knowledge, skills and competencies

HOW TO APPLY

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome and encourage diverse applications. To apply, please visit IDLO's employment website at www.idlo.int/jobsPC.

More Info and Application