Job: Programme Assistant, (Temporary)

Location: Geneva 
Deadline: Thursday, 17 October 2013 

Description

RESPONSIBILITIES:

Under the supervision of the Chief, Strategic Planning the incumbent will provide reliableadministrative coordination of programme/project planning and preparation activities and generaloffice support services in any of the following areas;

• Assisting in the coordination of programme/project planning and preparation work for, typically, amedium-size and complex component of the departmental programme/project initiatives;
• monitoring status of programme/project proposals and receipt of relevant documentation forreview and approval;
• Compiling, summarizing, and presenting basic information/data on specific programmes/projectand related topics or issues;
• Reviewing project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature;
• Reviewing budget revisions;
• verifying availability of funds; ensuring necessary approval andentry in computerized budget system;
• Serving as focal point for administrative coordination of programme/project implementationactivities, involving extensive liaison with a diverse organizational units to initiate requests, obtainnecessary clearances, process and follow-up on administrative actions, e.g. recruitment andappointment of personnel, travel arrangements, training/study tours, authorization of payments,disbursement of funds, procurement of equipment and services;
• Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefingnotes, graphic and statistical summaries, accounting spread sheets, etc;
• Provides general office assistance; responds to complex information requests and inquiries;
• reviews, logs and routes incoming correspondence;
• sets up and maintains files/records;
• organizesmeetings, workshops;
• handles routine administrative tasks, such as maintaining attendancerecords, assessing telephone billing, etc;
• Provides guidance/training to new/junior staff;
• Performs other duties as required.(These duties are generic and may not be carried out by all Programme Assistants)

Education:

Completion of secondary, technical or commercial school.

Must have passed the ITC MicrosoftOffice Test.

Work Experience:

A minimum of 5 years of experience in general office support or related area.

Knowledge:

Previous experience of IMIS desirable.

Languages:

Advanced knowledge of English with a working knowledge of French or Spanish.

Knowledge ofother UN official languages is an asset.

Critical Job-Specific Values & Competencies:

All staff members are expected to adhere to the ITC values and competencies, however, the onesindicated below are particularly relevant for this position:ValuesIntegrityProfessionalismRespect for Diversity

• Core Competencies
• Communication
• Teamwork
• Planning & Organizing
• Accountability
• Creativity
• Client Orientation
• Commitment to continuous learning
• Technological awareness
• Managerial Competencies
• VisionLeadership
• Empowering others
• Managing performance
• Building trust
• Judgment/DecisionMaking

How to apply

Candidates are required to complete an on-line application. To apply, please visit the ITC website at http://www.intracen.org/jobs which provides all related instructions on how to complete the on-linepersonal history form (PHF). Candidates should also submit a motivation letter.ITC/TVN/42/2013Important:

Applications received after the deadline or not compliant with the instructions will not beaccepted.Only applicants possessing the required qualifications will be taken into consideration.

Only thesuccessful candidate will be notified of the outcome of the selection.ITC does not discriminate on the basis of gender, race, nationality, religion or other social criteria.ITC is fully committed to the implementation of the resolutions of the United Nations GeneralAssembly for gender mainstreaming and applications from qualified women and men are equallywelcome.Applications from women and nationalities from developing and least developing countries areparticularly encouraged.

More Info and Application