Office location:
Basel
Department:
General Secretariat
Unit:
Human Resources
Service:
Employment - Duration:
3 years
Contract type:
Fixed-term
FTE%:
80%-100%
Application Deadline:
08/11/2013
Description
Background information:
Until autumn 2014, the incumbent will benefit from on-the-job training across different operational areas of HR while being required to backfill project-related absences of team members who will be involved in a PeopleSoft upgrade project.
Purpose of the job:
As a member of the Compensation & Benefits team in Human Resources, administer the processing of payroll, personal deposit accounts, social security, taxes and personal loans. Liaise with Finance for monthly reconciliations. Support the administration and maintenance of processes in the area of compensation and benefits and provide first-level support for related requests and queries. Carry out these tasks independently, accurately, in a timely fashion and in line with service and audit requirements.
Principal accountabilities:
1. Payroll administration
Check and sign off changes of HR data in the payroll system as maintained by HR Operations. Check payroll-related reports and ensure all changes are supported by relevant documentation. Clarify and resolve any discrepancies. Ensure the timely and accurate transfer of payments into the accounts of beneficiaries. Prepare accounting journals and reconcile monthly and annual balances in cooperation with Finance and the Banking Settlements Centre. Ensure accuracy of salary and pension statements.
2. Social security and taxes
Administer AHV/ALV accounts of Swiss nationals in accordance with statutory requirements. Act as point of contact for questions regarding income taxes for staff and external tax adviser.
3. Personal Deposit Accounts and personal loans
Administer deposits to and disbursements from Personal Deposit Accounts. Ensure the timely and accurate transfer of payments (including interest payments) into the accounts of beneficiaries. Prepare six-monthly/annual statements and organise their distribution. Prepare statements concerning withholding tax payments to the federal authorities. Prepare accounting journals and reconcile monthly and annual balances in cooperation with Finance and the Banking Settlements Centre. Administer personal loans.
4. General services and support
Support the administration and maintenance of processes in the area of compensation and benefits. Provide first-level support for related requests and queries from internal and external clients, exhibiting in all circumstances a service-oriented attitude, either by directly handling the request or channelling it to the appropriate person within HR. Provide backup cover for other team members in their absence.
5. Filing and archiving
Ensure that all payroll-related documentation is correctly filed and archived in accordance with the Bank's document retention policy. Support business continuity in the payroll office and HR more generally.
Qualification and work experience required:
- Relevant degree or qualification (eg Business Administration, Handelsschule, KV or equivalent work experience)
- Approximately three years of relevant work experience
Skills required:
- Knowledgeable about HR processes, operations and payroll
- Experienced in the operation of HR IT systems and applications, such as Oracle or SAP
- Experience in Swiss tax and social security system advantageous
- Attention to detail and accuracy
- Able to produce high-quality work, including under pressure
- Customer- and service-oriented; able to troubleshoot and multitask; team player; flexibility to help colleagues in a small team
- Acts with integrity; displays high standard of ethical conduct; committed to the highest level of discretion in all activities
- Good written and oral English skills; German language skills essential
The BIS employs staff on both open-ended and fixed-term contracts. However, all new entrants are initially recruited on a fixed-term basis. Due to our special status as an international organisation we are in the privileged position to be able to recruit any nationality.
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