Department/ Office: Economic and Social Commission for Asia and the Pacific
Duty Station: BANGKOK
Posting Period: 2 October 2013-1 November 2013
Job Opening number: 13-FIN-ESCAP-31001-R-BANGKOK (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote regional cooperation for inclusive economic and social development in the Asian and Pacific region. ESCAP's role as a regional development arm of the United Nations Secretariat is to support its membership, through its analytical, normative and technical cooperation, to respond to the development priorities and changing needs of the Asian and Pacific region.
This position is located in the Financial Resources Management Section, Division of Administration. The incumbent will report to the Chief of Budget Unit.
Responsibilities
Budget:
- Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
- Supports the Finance/Budget Officer(s) in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance/Budget Officer(s).
- Researches/compiles data and other information required by the Finance/Budget Officer(s) in the review and analysis of relevant proposals.
- Prepares pre-encumbrances and obligations in IMIS and review them to ensure that funds are available and the correct account has been used.
- Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from IMIS and monitoring reporting requirements by donors.
- Reviews draft reports, verifying overall accuracy, consistency and uniformity in the presentation, cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, bringing errors to the attention of the Finance/Budget Officers(s) concerned; ensures that all necessary corrections are incorporated in the reports; co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
Claims:
- Verifies and prepares less complex payments to third parties, commercial entities, and individuals, with respect to settlement of invoices, pay and allowances.
Treasury:
- Reviews incoming payment instructions with regard to banking details and sources of funds.
- Prepares payments for final disbursement by Cashier.
- Dispatches payment instructions and cheques to banks.
- Creates receipts and deposits for all incoming funds.
- Notifies payees of status of payments.
- Assists staff members, Finance Officers and donors regarding queries on payment and deposit-related issues.
- Identifies and annotates bank account movements.
- Files and archives documentation as required.
General:
- Keeps up-to-date on documents/reports/guidelines that have a bearing on financial matters in accordance with United Nations policies and procedures.
- Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters.
- Maintains and keep up-to-date files.
- Provides administrative support to the Head of the organizational unit and/or Finance/Budget Officer(s), as required.
- Performs other related duties, as assigned.
Competencies
Professionalism:
- Knowledge of Organization's financial regulations and rules as well as accounting policies and practices
- Ability to maintain accurate records, review and interpret a wide variety of data
- Ability to identify and resolve data discrepancies and operational problems
- Demonstrates professional competence and mastery of subject matter
- Demonstrated use of initiative and ability to make appropriate linkages in work processes and anticipate next steps
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
- Is motivated by professional rather than personal concerns
- Shows persistence when faced with difficult problems or challenges
- Remains calm in stressful situations Communication:
- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others and responds appropriately
- Asks questions to clarify, and exhibits interest in having two-way communication
- Tailors language, tone, style and format to match the audience
- Demonstrates openness in sharing information and keeping people informed Teamwork:
- Works collaboratively with colleagues to achieve organizational goals
- Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
- Places team agenda before personal agenda
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Education
High school diploma or equivalent. Certificate/coursework/training in accounting, finance or directly related fields is highly desirable. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.
Work Experience
At least 5 years of progressively responsible experience in the field of accounting, finance, or directly related fields. Knowledge of International Public Services Accounting Standards (IPSAS) would be an advantage. The successful candidate would be required to ensure implementation of and compliance with United Nations Systems Accounting Standards and IPSAS.
Relevant IT skills, including familiarity with Microsoft Office, required.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Assessment Method
Qualified applicants will be evaluated through a competency-based interview and/or other assessment methods.
Special Notice
Appointment against this post is on a local basis; candidates shall be recruited in the country or within commuting distance of the ESCAP office, irrespective of nationality and length of time the candidate may have been in the country. If no suitable local candidate is identified, candidates residing abroad may be considered. The candidate is responsible for any expenses incurred in taking the relevant examinations at the duty station, and of any costs related to traveling and relocating to the duty station in the event of an employment offer.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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