Job: Senior Resources Management Officer (Crisis Coordination Support)

Location: Amman, Jordan 
Deadline: Tuesday, 08 October 2013 

Description

Position Title : Senior Resources Management Officer (Crisis Coordination Support)

Duty Station : Amman, Jordan

Classification : Official, Grade P4

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : October 08, 2013

Reference Code : VN 2013/40 (O) - INT

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Context: Under the overall guidance of the Migration Emergency Coordinator (MEC - DOE Director), the direct supervision of the Syria Crisis Coordinator (SCC), in close collaboration with the Syria Chief of Mission (CoM), the Resources Management Officer (RMO) at HQs and in close coordination with IOM Regional Office (Cairo and Vienna) and IOM Country Offices in the region, the Senior Resources Management Officer (Crisis Coordination Support)

OPEN TO INTERNAL AND NON-REPRESENTED MEMBER STATES CANDIDATES

IOM has a proactive recruitment policy to increase the representation of nationals of non- represented member states. Qualified applicants from the following countries will be favorably considered: Algeria, Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Cambodia, Cape Verde, Cameroon, Central African Republic, Comoros, Cyprus, Czech Republic, Djibouti, El Salvador, Gabon, Gambia, Guyana, Holy See, Israel, Jamaica, Kyrgyzstan, Lesotho, Libya, Luxembourg, Madagascar, Maldives, Malta, Moldova, Montenegro, Micronesia, Mongolia, Namibia, Nauru, Niger, Nigeria, Papua New Guinea, Paraguay, Republic of Congo, Rwanda, Saint Vincent and the Grenadines, Seychelles, Slovenia, Somalia, South Sudan, Suriname, Swaziland, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Venezuela, Yemen Applications from qualified female candidates are especially encouraged. (SRMO) will be responsible and accountable for supervising the administrative, budgetary, financial, information technology, procurement, logistics and human resources functions to support the operations and project/programme activities in response to the Syria migration crisis.

Core Functions / Responsibilities:

1. Oversee the day-to-day administrative, financial, personnel, procurement, logistics, security and other administrative activities of the country offices involved in the crisis, including:

• Coordinate the preparation of financial requirements and project budgets for the country offices implementing Syria crisis humanitarian response operations.

• Plan and monitor the financial management for the projects, supervising the preparation of financial reports, and human resources planning.

• Maintain and further strengthen appropriate internal controls and development and implementation of relevant operational control systems.

• Provide oversight of financial expenditure and accountability; and preparing monthly financial forecasts and other financial projections and monitoring tools.

• Plan and coordinate the implementation of administrative and human resources policies and practices (including recruitment and deployment of experts) for the Missions engaged in the Syria crisis humanitarian response.

2. Supervise the administrative and finance unit in accordance with the Organization's regulations and procedures, particularly Level 3 Emergency SOPs.

3. Work closely with the Department of Resources Management (DRM) and Department of Operations and Emergencies (DOE) Resources Management Officer at Headquarters on all financial and administrative aspects of the Syria Crisis response.

4. Participate in the management team to develop and implement short- and long-term management objectives and goals when required. Liaise with programme managers regarding current and future levels of funding or activities.

5. Provide support and training to offices engaged in Syria emergency operations in the areas of finance, human resources and administration.

6. Coordinate the financial and administrative aspects of crisis-related funding agreements with donors, in close coordination with relevant IOM departments at HQs.

7. Undertake duty travel to provide administrative support to the sub-offices and problem solve as requested by the SCC/CoM and/or MEC. Represent the Organization at relevant high level and interagency meetings.

8. Maintain liaison with governmental, intergovernmental, and other partner entities in order to ensure smooth implementation of IOM emergency operations at all levels.

9. Supervise procurement and logistics operations in IOM Syria and surrounding countries related to the Syria crisis response in close coordination with the RMO at HQs and Field Procurement Unit (FPU) Manila and in accordance with Level 3 Emergency SOPs.

10. Assist in monitoring, assessing and evaluating the administrative and financial aspects of emergency programme-related activities of the Crisis affected offices.

11. Perform such other duties as may be assigned.

Required Competencies Behavioural

a) takes responsibility and manages constructive criticism;

b) works effectively with all clients and stakeholders;

c) promotes continuous learning; communicates clearly;

d) takes initiative and drives high levels of performance management;

e) plans work, anticipates risks, and sets goals within area of responsibility;

f) displays mastery of subject matter;

g) contributes to a collegial team environment;

h) creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA);

i) incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;

j) displays awareness of relevant technological solutions;

k) works with internal and external stakeholders to meet resource needs of IOM.

Technical

a) effectively applies knowledge of relevant financial discipline;

b) develops / follows internal control procedures to prevent fraud and mismanagement;

c) ensures application of institutional financial policies and guidelines;

d) advocates incorporation of financial considerations into processes and procedures;

e) effectively applies knowledge of multiple financial disciplines to monitor and manage the work of staff;

f) effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM processes;

g) delivers Human Resources solutions customized to the needs of IOM;

h) anticipates and understands internal and external issues and opportunities that may impact the human resources landscape of IOM;

i) adapts best Human Resources practices to the requirements of IOM to facilitate the achievement of strategic objectives.

Required Qualifications and Experience

a) completed advanced university degree from an accredited academic institution, preferably in Accounting or Business Administration, with a professional certification as chartered accountant or certified public accountant, or alternatively, an equivalent combination of relevant training and experience in accounting or finance;

b) eight years of professional experience (or ten years for candidates holding a first level university degree) in financial management, accounting and budgeting;

c) experience in liaising with governmental and diplomatic authorities as well as with international institutions;

d) good knowledge of human resources management;

e) knowledge of IPSAS and SAP highly desirable.

Languages

Fluency in English is required. Working knowledge of Arabic advantage.

How to apply: Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by October 08, 2013 at the latest, referring to this advertisement.

For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications. Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.

Posting period: From 24.09.2013 to 08.10.2013

Requisition: VN 2013/40 (O) - Senior Resource Management Officer (Crisis Coordination Support) (P4) - Amman, Jordan (54515334) Released Posting: VN 2013/40 (O) - Senior Resource Management Officer (Crisis Coordination Support) (P4) - Amman, Jordan (54515337) Released

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