Job: SENIOR LEGAL ASSISTANT (IOM, EUBAM)

Location :

Odessa, UKRAINE

Application Deadline :

07-Oct-13

Additional Category

Management

Type of Contract :

FTA Local

Post Level :

GS-6

Languages Required :

English   Russian  

Background

Seniority band:3
Job family:Legal 
Organizational unit: European Union Border Assistance Mission to Moldova and Ukraine (EUBAM) 
Subject to rotation: No
Reporting directly to Resource Management/Human Resources Officer
Overall supervision by EUBAM Head of Mission, IOM Kyiv Chief of Mission 
Managerial responsibility No
Directly reporting staff No

Under the direct supervision/direction of the Resource Management/Human Resources Officer (RMO), and with technical supervision from the Senior Administrative/Security/Legal Officer Kyiv, the successful candidate will be responsible and accountable for monitoring and assisting in legal functions for the EUBAM’s administrative activities and providing necessary support in matters of legal nature of EUBAM.

Duties and Responsibilities

• Provide, in coordination with the RMO, and with the technical support of the Senior Administrative/Security/Legal Officer Kyiv, legal assistance to EUBAM administrative activities.
• Research and provide advice, inter alia, on contractual issues; ensure that EUBAM’s administrative activities are implemented in accordance with the IOM Constitution and other relevant provisions together with the RMO.
• Draft and conclude, in coordination with the RMO and EUBAM Senior Management, agreements and contracts (human resources, funding, procurement, construction, partnership, etc.). Assist cells and the staff members within the Administration Section in such activities.
• Assist in the monitoring of EUBAM’s legal functions, in accordance with the IOM’s policies and procedures, in concert with the Resource Management/Human Resources Officer (RMO).
• Ensure that all documentation on legal issues is prepared according to the IOM's established procedures, and that the IOM’s requirements/procedures are followed.
• Independently handle a variety of relatively complex verbal and written inquiries from internal and external parties, including providing detailed information on processes and procedures related to a range of legal activities, instruments, issues, etc.
• Assist in preparing information notes on legal issues and amicus briefs.
• Assist and train the EUBAM personnel on legal issues in accordance with the IOM's policies and procedures, as necessary.
• Monitor local legislation requirements and changes therein that may impact on the administration of the EUBAM.
• Review, verify and process legal instruments, ensuring conformity to relevant guidelines and requirements; monitor requisite follow-up actions, approvals, etc.
• Draft, edit and conduct final check for accuracy of a variety of specialized documentation, legal publications, and related correspondence.
• Coordinate ceremonies (e.g. signings, etc.) and related meetings, ensuring timely receipt of legal instruments and other requisite documentation.
• Perform such other duties that may be assigned.

Competencies

Behavioural 

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Resource Mobilization

• Establishes realistic resource requirements to meet IOM needs.

Technical

• Effectively applies knowledge of legal issues within organizational context;
• Correctly frames legal issues within their regional, global, and political context;
• Effectively provides sound and clear legal advice using knowledge of IOM mandate, international and regional legal frameworks, and other relevant laws and jurisprudence;

Required Skills and Experience

• Completed university degree from an accredited academic institution in Law;
• At least six years’ practical legal experience, preferably in international environment is an advantage;
• Drafting ability and analytical skills;
• Experience in negotiating agreements and contracts.
• Familiarity with IOM legal framework an advantage

LANGUAGES
Required
English, Ukrainian, Russian
Fluent

NOTES:
Appointment is subject to funding confirmation.

Send CV and cover letter in English to:
IOM Kyiv
8, Mykhailivska St, Kyiv 01001
iomkiev@iom.int; 568-5016 (Fax)

Please, indicate the position you are applying for in the subject line of your message.

Closing date for applications is 07 October 2013 however interested candidates are strongly encouraged to apply sooner.

Only pre-selected candidates will be contacted for interview.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

More Info and Application