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Job: Resource Management Officer

, 00:33
Location: Odessa, Ukraine 
Deadline: Thursday, 26 September 2013 

 Description
OPEN TO INTERNAL AND NON-REPRESENTED MEMBER STATES CANDIDATES :
Position Title: Resource Management Officer
Duty Station : Odessa, Ukraine
Classification : Official, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date: September 26, 2013
Reference Code: VN 2013/32 (O) - INT
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM has a proactive recruitment policy to increase the representation of nationals of nonrepresented member states. Qualified applicants from the following countries will be favorably considered:
Algeria, Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Cambodia, Cape Verde, Cameroon, Central African Republic, Comoros, Cyprus, Czech Republic, Djibouti, El Salvador, Gabon, Gambia, Guyana, Holy See, Israel, Jamaica, Kyrgyzstan, Lesotho, Libya, Luxembourg, Madagascar, Maldives, Mali, Malta, Moldova, Montenegro, Micronesia, Mongolia, Namibia, Nauru, Niger, Nigeria, Papua New Guinea, Paraguay, Republic of Congo, Rwanda, Saint Vincent and the Grenadines, Seychelles, Slovenia, Somalia, South Sudan, Suriname, Swaziland, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Venezuela, Yemen
Applications from qualified female candidates are especially encouraged.
Context:
The EU Border Assistance Mission (EUBAM) to Moldova and Ukraine was established, based on a tripartite Memorandum of Understanding (MoU) signed on 7 October 2005 by the European Commission, the Republic of Moldova and Ukraine, with IOM as the EU's implementing partner.
The Mission is a technical assistance and advisory body that aims at enhancing the border and customs management capacities of the Republic of Moldova and Ukraine, approximate the standards of the border and law enforcement authorities to those of the EU and to enhance the implementation of the rule of law. The Head of EUBAM has the overall responsibility regarding the implementation of the mandate of EUBAM and the management of the Mission. IOM will support the work of EUBAM in regards to administrative, financial and logistic issues.
The EUBAM Administration Section is responsible for: (a) financial monitoring; (b) preparation support for audits; (c) assistance with human resources-related documentation and procedures; (d) guidance on procurement and logistics actions; (e) IT and other technical expertise; (f) safety and security procedures; (g) liaison and coordination assistance; (h) reporting. The successful candidate works under the overall guidance of the Chief of the IOM Mission in Ukraine as regards to the implementation of the IOM administrative rules and procedures and under the daily supervision of EUBAM Head of Mission and/or Deputy Head of Mission. S/he is responsible for the implementation of the strategic financial and human resources management, efficient procurement and logistics services and IT. S/he leads and guides the Administration Section and fosters collaboration within the team and EUBAM as a whole in line with IOM rules.
Core Functions / Responsibilities:
  1. Ensure and provide overall support to the EUBAM Head of Mission/Deputy Head of Mission on all aspects related to the administrative management of EUBAM.
  2. Ensure adherence to relevant Financial Rules and Regulations (EU and IOM), Security and Safety guidelines and project-specific delegation of authority to relevant staff in the EUBAM Administration Section. Ensure compliance of EUBAM procedures with IOM rules.
  3. Monitor and analyse the administrative environment, to apply quick readjustments as required, to advise on legal considerations and risk assessment. Set policies and methods to maximize the administrative performance and provide advice to the Senior Management of EUBAM and IOM on recalibration of the administration to take into account changes in the operating environment when needed.
  4. Lead and guide the EUBAM administration team, foster collaboration within the team and with other functional teams/personnel consistent with the rules and a clientoriented approach.
  5. Ensure compliance with EU and IOM rules, regulations and policies, implementation of administrative strategies, establishment of management targets of the Administration Section and monitoring achievements of results.
  6. Advise EUBAM business processes and establish administrative procedures for finance, human resource management, procurement, logistics, security, legal and IT services.
  7. Build and share knowledge with regard to resource management and administration of EUBAM, organize administration personnel trainings, synthesis of lessons learnt/best practices. Undertake regular reviews of internal control procedures and report any identified internal control weaknesses, and suggest remedial action(s).
  8. Ensure effective and accurate financial resources management and supervision of the EUBAM Finance Cell in accordance with IOM rules and regulations.
  9. Ensure sound human resources management and compliance with human resources policies and strategies. Supervise the EUBAM Human Resources Cell.
  10. Ensure efficient safety/security management with regard to the safety/security of staff members and their dependants. Coordinate the EUBAM's responses to crisis situations.
  11. Ensure efficient procurement and logistical services management and supervision of the EUBAM Procurement Cell.
  12. Oversee EUBAM contract strategy, procurement processes and logistical services, assets and facilities in accordance with IOM rules and regulations.
  13. Ensure forward-looking information and communication technology management and supervision of the EUBAM IT Cell. Promote different systems and applications for optimal content management, knowledge sharing, information provision and learning, Oversee financial and administrative reports and prepare inputs to IOM reports to the EU on EUBAM.
  14. Perform such other duties as may be assigned.
Required Competencies
Behavioural
  • takes responsibility and manages constructive criticism;
  • works effectively with all clients and stakeholders;
  • promotes continuous learning; communicates clearly;
  • takes initiative and drives high levels of performance management;
  • plans work, anticipates risks, and sets goals within area of responsibility;
  • displays mastery of subject matter;
  • contributes to a collegial team environment;
  • creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA);
  • incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) displays awareness of relevant technological solutions; k) works with internal and external stakeholders to meet resource needs of IOM.
Technical
  • effectively applies knowledge of multiple financial disciplines to monitor and manage the work of staff;
  • effectively applies knowledge of relevant financial discipline;
  • develops/ follows internal control procedures to prevent fraud and mismanagement;
  • ensures application of institutional financial policies and guidelines;
  • advocates incorporation of financial considerations into processes and procedures;
  • effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM processes;
  • delivers Human Resources solutions customized to the needs of IOM;
  • anticipates and understands internal and external issues and opportunities that may impact the human resources landscape of IOM;
  • adapts best Human Resources practices to the requirements of IOM to facilitate the achievements of strategic objectives.
Required Qualifications and Experience
  1. completed advanced university degree from an accredited academic institution in Finance/Accounting, Public Administration or Business Administration, with a professional certification as chartered accountant or certified public accountant;
  2. five years professional experience (or seven years of experience for candidates holding a first level university degree) in financial management, budgeting/ accounting and or providing management advisory services and/or managing staff and resource management;
  3. good knowledge of human resources management;
  4. excellent knowledge of all IOM rules, regulations, procedures (including finance, procurement, asset management, contracting, human resources, general services, logistics, security), best practices and related documentation, excellent knowledge of EU administrative and financing rules, regulations, procedures (finance, procurement, asset management, etc.), best practices and related documentation;
  5. prior work experience in managing EU-funded projects highly desirable;
  6. experience in liaising with governmental and diplomatic authorities as well as with international institutions;
  7. familiarity with financial oversight and public administration;
  8. knowledge of International Public Sector Accounting Standards (IPSAS) and SAP highly desirable;
  9. audit experience highly regarded; j) knowledge of IOM accounting systems, software and procedures a distinct advantage.
Languages
Fluency in English is required. Working knowledge of Russian, Romanian and/or Ukrainian an advantage.
NOTES:
1. Appointment is subject to funding confirmation.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by September 26, 2013 at the latest, referring to this advertisement.
For further information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications.
Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.
Posting period:
From 12.09.2013 to 26.09.2013 Requisition: VN 2013/32 (O) - Resource Management Officer (P3) - Odessa, Ukraine (54512042) Released Posting: VN 2013/32 (O) - Resource Management Officer (P3) - Odessa, Ukraine (54512043) Released

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