Location: Copenhagen, Denmark
Deadline: Sunday, 01 September 2013
Description
Organization: UN Population Fund
Country: Denmark
Closing date: 01 Sep 2013
How to apply:
Country: Denmark
Closing date: 01 Sep 2013
Project Title: Quality Assurance and Prequalification Associate
Level: G6 Contract Type: Fixed Term Appointment (FTA) Duration: 1 year, renewable*
Duty station: Copenhagen
Level: G6 Contract Type: Fixed Term Appointment (FTA) Duration: 1 year, renewable*
Duty station: Copenhagen
Background Information: UNFPA, the United Nations Population Fund, is an international development agency that promotes the right of every woman, man and child to enjoy a life of health and equal opportunity. UNFPA supports countries in using population data for policies and programmes to reduce poverty and to ensure that every pregnancy is wanted, every birth is safe, every young person is free of HIV, and every girl and woman is treated with dignity and respect.
In direct support of UNFPA's strategy to achieve the ICPD/MD Goals and to provide support for quality assurance of reproductive health commodities, the incumbent will be based in the Procurement Service Branch (PSB) in Copenhagen.
Job Purpose The Quality Assurance Associate will provide assistance to the Quality Assurance team at UNFPA PSB under the supervision of the Technical Specialist to support the aims of the Quality Assurance project in cooperation with the Reproductive Health Supplies Coalition (RHSC), World Health Organization (WHO) and other partners. The Associate's duties will evolve around the following dimensions:
- Technical support – providing the Quality Assurance team with technical support regarding policy advocacy and coordination of the male condom and Copper IUDs prequalification programmes.
- Supplier Management – providing the QA team with an accurate and active supplier base in support of UNFPA prequalification and procurement requirements.
- Provide information and research reviews on condoms and IUDs including relevant ISO updates.
- No expectancy of renewal in accordance with UN Staff Regulation 4.5 Renewal is subject to performance and funding
Major Activities
- Support the implementation of the UNFPA/WHO pre-qualification schemes for male condoms and Copper IUDs
- Provide coordination of UNFPA/WHO pre-qualification schemes (including, but not limited to: coordinate submissions, arrange travel, sampling and testing of products, manage communications of inspection reports with manufacturers, organise corrective action follow-up, final status and update of the prequalification list.
- Coordinate the review and update of prequalification guides and tools with the help of technical experts
- Coordinate meetings and discussion forums with inspectors
- Assist in compilation of training materials and presentations on prequalification for stakeholder meetings and workshops.
- Oversee the development of guidelines and UNFPA PSB tools
- Write, edit and incorporate technical input from experts on technical documents.
- Provide budget support and financial accounting during the development of tools and guidelines.
- Provide background research on new innovations, product use and programme issues that impact product development
- Provide administrative support for the drafting and development of the Copper 375 IUD and updates to the CuT380A IUD.
- Coordinate regional and in-country laboratory and regulatory authorities capacity building on prequalification and quality control of reproductive health commodities
- Coordinate regional and in-country laboratory and regulatory authority workshops
- Provide administrative support for capacity building workshops
- Coordinate logistics (e.g. meetings arrangements, travel etc.) for participants in laboratory workshops.
- Prepare the activities to achieve the harmonization of policies, guidelines and mechanisms for management of reproductive health commodities
- Participate and assist the coordination of Interagency group meetings and prepare presentations
- Support working groups such as H4+, UN Commission on Life Saving Commodities in strengthening interagency collaboration and harmonization
- Develop materials of policies and practices to raise awareness and build a common understanding of stakeholders of the prequalification processes.
- Coordinate procurement meetings and provide technical input.
- Provide donor reports on project progress.
- Coordinate manufacturers and stakeholders meeting on Prequalification
- Provide administrative support for manufacturers and stakeholders meeting
- Coordinate logistics (e.g. meetings arrangements, travel etc.) for participants in meetings and workshops
Job Requirements
Education:
- Completion of Secondary education.
- A university degree or equivalent certification in Public Health, pharmaceutical, chemistry, health care, public or private management or related fields will be highly desirable but is not a requirement.
- Strong administrative education from a business school (preferably focusing on the health care sector) will also be an advantage.
- Qualification in logistics and supply chain management will be useful, but is not a requirement.
Knowledge and Experience:
- Six years or more of relevant work experience is required, preferably in the public sector, health care, UN, UNFPA, administrative, pharmaceutical industry.
- Experience with quality assurance of medicine is an advantage
- Knowledge of reproductive health commodities and medical terminology is an asset
- Experience in international procurement and logistics is desirable
Core Competencies:
- Commitment to the organization and its mandate
- A high degree of integrity
- Ability to build and manage harmonious and effective relationships with customers, suppliers and colleagues
- Ability to work effectively in teams
- Results and service oriented
- Conflict management and dispute resolution skills
Functional Competencies:
- Job knowledge and technical expertise
- Organizational skills
- Oral and written reporting skills
- Innovative in seeking improved working methods
- Detail oriented
- Experience in Super Office and PeopleSoft (ATLAS) a requirement
- Strong knowledge of MS Excel
- Experience with managing pre-qualification schemes, ERP-programmes and strong knowledge of project management.
- Proven technical knowledge about condoms and IUDs
- Proven record in arranging seminars, coordinating meetings, big training events, capacity building events and workshops.
- Proven experience in AMADEUS, Sabre or proven record in complex travel management.
- Experience in stakeholder management vis-à-vis manufacturers, which includes the ability to write technical correspondence
Other desirable Skills
- Ability to work under pressure
- Flexibility and adaptability, in dealing with changing circumstances or job requirements
- Ability to effectively establish priorities without supervision.
Languages:
- Fluency and excellent written and oral communication skills in English are a requirement
- Proficiency in another working language used by the UN is an asset.
UNFPA offers a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity, and a healthy work/life balance. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. We offer an attractive salary, subsidized medical/dental insurance and pension benefits. This is a fixed-term appointment for an initial period of one year, with possible extensions.
How to apply:
Applications in English (letter of interest, quoting Ref. VA 13/06) and completed Personal History Form (P11), should be sent by email to: vacancies@unfpa.dk
The P11 form can be downloaded from UNFPA's website: http://www.unfpa.org/employment/docs/p-11.doc
Your application should be sent by email not later than Sunday, 1st September 2013 (at midnight- Copenhagen local time).
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