Location: Nairobi
Deadline: Sunday, 22 September 2013
Description
Department/ Office
United Nations Environment Programme
Duty Station
NAIROBI
Posting Period
24 July 2013-22 September 2013
Job Opening number
13-FIN-UNEP-29013-R-NAIROBI (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. This post is located in the UNEP's Office for Operations at the Nairobi duty station.
Responsibilities
Under the guidance and supervision of the Chief, Budget and Finance the incumbent will perform the following tasks:
1. Budget preparation:
Provide detailed input with respect to resource requirements for budget submissions for the UN Regular Budget, the Environment Fund Budget, the Trust Funds Support Budget and extra-budgetary funding; Review, analyze and finalize budget proposals.
2. Budget administration and reporting:
Monitor expenditures to ensure that they remain within authorized levels; Monitor and control budgetary allocations, identify deviations from plans and propose corrective measures as necessary; Administer and monitor extra-budgetary resources including review of agreements ensuring compliance with established policies and procedures; Provide monitoring reports and data for all sources of funding on a regular basis to UNEP Management, UNEP governing bodies, Multilateral Environmental Agreements Secretariats and their governing bodies, the Multilateral Fund and its governing bodies, and other donors as required; Liaise with the UN Office of Internal Oversight Services, Internal Audit Department and the external auditors with regard to audit findings, recommendations and follow-up action; Perform treasury functions related to receipt of donor assessed and voluntary contributions, other voluntary contributions, and presentation of reports to donors.
3. Management of Trust funds:
Review and advise on proposals for establishing trust funds; Liaise with the Quality Assurance Section to analyze draft funding agreements; Ensure trust funds are established and managed in accordance with the terms of reference of the individual trust funds, UN and UNEP financial regulations and rules and the relevant policies, practices and guidelines; Monitor the inflow and outflow of resources of the individual trust funds advising the Chief on any necessary actions required to ensure the liquidity of trust funds at all times; Monitor the utilization of trust fund resources; Ensure timely reporting to donors as well as timely closure of trust funds; Represent UNEP at meetings of governing bodies of UNEP, Multilateral Environmental Agreements and the Multilateral Fund and its governing bodies.
4. General: Guide, train and supervise staff:
Manage staff, plan and discuss with staff individual work programs and evaluate performance; Provide guidance and leadership to staff.
5. Perform other related duties as required.
Competencies
Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to budgeting/finance; Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources; Ability to apply judgement in the context of assignments given, plan own work and manage conflicting priorities; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Shows persistence when faced with difficult problems or challenges.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Places team agenda before personal agenda; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Identifies clients' needs and matches them to appropriate solutions; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Education
Advanced university degree (Master's degree or equivalent) business and/or public administration, finance or related area. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. In addition, a recognized professional qualification in accounting such as CPA, ACCA, CIMA, is required.
Work Experience
A minimum of seven years of progressively responsible experience in financial management, administration, programme planning and budgeting, or related field some of which should be within the UN system and/or other organizations at international level. Knowlege of Enterprise Resource Programs, computer accounting and management systems, and internationally recognized accounting standards is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment
which may be followed by a competency-based interview.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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