Contributions Clerk, Geneva
Closing date: Wednesday, 26 March 2014
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Functional Title: Contributions Clerk
Department/Office/Division/ Service/Section: Programme Support and Management Services, Finance and Budget Section
Job Network and Job Family: Human Rights
Deadline: 26 March 2014
Duty Station: Geneva
Open to External Candidates?:YES NO
Open to External Candidates?:YES NO
Duration of need:3 months
Open to External Candidates?
YES NO
DUTIES AND RESPONSIBILITIES
This post is located in the Finance and Budget Section, in the Programme Support and Management Services, at the Office of the High Commissioner for Human Rights.
Under the supervision of the Chief of the Finance and Budget Section, the incumbent:
- Prints relevant e-mails communications, IMIS records and collection of relevant supporting documents; prepares the Notification of Funds (NOF) document for review by the Contributions Assistant/Officer; scans and distributes NOFs, and posts them on the Intranet.
- Is in close liaison with UNOG Treasury; keeps a filing system for Receipt Vouchers (RV); enters RV date in tracking system; follows up on outstanding RVs.
- Prepares financial tables upon instruction from the Contributions Assistant/Officer.
- Prepares standard financial statement in Excel upon request by Contributions Assistant/Officer; proposes improvements as required, based upon experience with the contributions database.
- Provides general clerical support function for the Unit, maintains filing system, send facsimiles, scans documents and ensure good flow of documents in the Unit.
Professionalism: Ability to maintain accurate records, review and interpret a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; familiarity with voluntary contributions and related donor reporting requirements an asset.
Communication: Speaks and writes clearly and effectively; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals.
Client orientation: Considers all those to whom services are provided as 'clients' and seeks to see things from their point of view; identifies clients' needs and matches appropriate solutions; keeps client informed of progress or setbacks in projects.
Technological awareness: Keeps abreast of available technology and actively seeks to apply technology to appropriate tasks. Good computer skills (Word/Excel/Access), preferably with database knowledge, including IMIS.
QUALIFICATIONS
Education:Completion of secondary school or its equivalent technical or commercial school .
Work Experience: 4 years of administrative experience, of which preferably 2 within the UN. Experience in handling extra-budgetary projects and planning an asset. Successful United Nations Administrative Support Assessment Test (ASAT ) .
Languages: Very good knowledge of English; good knowledge of French.
DOCUMENTS REQUIRED:
Cover Letter
Personal History Profile (visit https://inspira.un.org to generate a PHP)
Last two completed Performance Appraisal or two Reference Letters for external
applicants
SPECIAL NOTICE
Important:
Name any attached documents as follows:
LAST NAME First name – Type of document
Example: SMITH Jacqueline – PHP.doc (UPDATED)
SMITH Jacqueline - Cover letter.doc
SMITH Jacqueline – PAS.pdf
Note: Applications without P-11 or PHP cannot be considered;
Applications received after the deadline or not compliant with the instructions will not be accepted.
Please note that because of the volume of messages,applications will not be acknowledged.
Only applicants possessing the required qualifications will be taken into consideration. Only the successful candidate will be notified of the outcome of the selection.
ALL SUBMISSIONS TO BE SENT IN ONE SINGLE E-MAIL TO:
( Please mention the reference number of the vacancy announcement in the subject header of your email: 14/OHCHR/039/GENEVA)
Contact Name:
OHCHR Human Resources
Email Address:
humanresources@ohchr.org
Notes:
A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4/Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further 'stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…' Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
- The expression 'Internal candidates', shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
- Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offices and/or violations of international human rights law and international humanitarian law.
- For information on special post allowance, please refer to ST/AI/1999/17.
- For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
- The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English.
Date of issuance: 19 March 2014 14/039/GENEVA, G-4
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