Job: Field Finance Assistant

Location: Yangon, Magwe, Pyapon, Myanmar 
Deadline: Wednesday, 25 September 2013 

Description

Vacancy Details

DISCLAIMER: The screening of your application will be conducted based on the information inyour profile. Before applying, we strongly suggest that you review your profile to ensurecompleteness, especially the education and experience sections.Applications to vacancies must be received before midnight Copenhagen time (CET) on theclosing date of the announcement.

Vacancy code VA/2013/B5506/3931

Position title Field Finance Assistant

Level ICS-5

Department/office AEMO, Myanmar

Duty station Yangon, Magwe, Pyapon, Myanmar

Contract type Local ICA Support

Contract level LICA-3

Duration 1 year (renewable subject to availability of funds and satisfactoryperformance)

Application period12-Sep-2013 to 25-Sep-2013

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Background Information - UNOPS

'UNOPS plays a critical role in providing management services for our life-saving, peacebuilding,humanitarian and development operations.'-Ban Ki-moon, United Nations Secretary-GeneralUNOPS mission is to expand the capacity of the UN system and its partners to implementpeacebuilding, humanitarian and development operations that matter for people in need.Working in some of the world's most challenging environments, our vision is to always satisfypartners with management services that meet world-class standards of quality, speed and costeffectiveness.

UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainableproject management, with projects ranging from building schools, roads, bridges and hospitals toprocuring goods and services and training local personnel.

By assisting UN organizations, international financial institutions, governments and otherdevelopment partners, UNOPS makes significant, tangible contributions to results on the ground.We employ more than 6,000 personnel annually and on behalf of our partners create thousandsmore work opportunities in local communities. Through our headquarters in Copenhagen,Denmark and a network of regional and country offices, we oversee activities in more than 80countries.

UNOPS is committed to achieving a truly diverse workforce.

Background Information - Myanmar

UNOPS Myanmar develops, supports and oversees a portfolio of programmes and projects inMyanmar which focus on post-disaster recovery, health programmes and food security. UNOPSMyanmar ensures that synergies between programmes and projects are effectively developed.UNOPS is also expanding its infrastructure and procurement services in Myanmar.The UNOPS Myanmar portfolio currently includes fund management of the multi-donor ThreeMillennium Development Goals Fund (3MDG) and the Livelihoods and Food Security Trust Fund(LIFT). In addition, UNOPS is the Principal Recipient of the Global Fund to Fight AIDS,Tuberculosis and Malaria grants to Myanmar (PR-GFATM).UNOPS Myanmar plays a critical role in ensuring quality services to UNOPS' partners that meetstringent requirements of speed, efficiency and cost effectiveness. It is also responsible for liaisonwith Government counterparts, Donors and UN Agencies.

Background Information - Job-specific

The Myanmar Operations Centre (MMOC) under the UNOPS Asia, Europe andthe Middle EastRegional Office (AEMO) has been established to develop, support and oversee UNOPS' portfolioof projects in Myanmar and to ensure that synergies between projects are effectively developed.The MMOC plays a critical role inensuring quality services to UNOPS partners that meet stringentrequirements of speed, efficiency and cost effectiveness.In February 2009, MMOC was selected by the Myanmar Country Coordination Mechanism for TheGlobal Fund to Fight AIDS, Tuberculosis and Malaria as one of two Principal Recipients (PR) ofGFATM grants for Myanmar. The implementation of the grants commenced in January 2011.To strengthen Financial Management of the GFATM grants, UNOPS is seeking qualified candidatesto the position of Roving Field Finance Assistant(FFA).Roving FFA may or may not be located in a specific location, but he/she will replace FFAs who arean annual leave and where there is a vacant FFA positions in the State/Region. He/ she will alsoprovide additional assistance to State/Region FFAs in periods of peak activity and will provide anadditional control check on the work of the FFAs.In order to ensure mobility of the Roving FFA, the Roving FFA will be provided a laptop computer,external disk and other minimum requirements.

Functional Responsibilities

Under the direct supervision of the Associate Finance Officer, Managed Cash Flow and the overalldirection of the Finance Officer, Managed Cash Flow and Financial Management Officer, the FieldFinance Assistant shall be responsible for performing the following duties:

• Manage a significant amount of cash for the implementation of the three National Programmes activities;

• Act as a custodian of a revolving Operational cash advance for the disbursement of the activities implemented by the three diseases National programmes;

• Strong understanding of the quarterly approved Work plan in order to provide effective disbursement for National Programme's activities;

• Open and operate a bank account for the management of operational advances

• Record all transactions on a daily basis in the operational advances ledger and reconcile the ledger on a monthly basis with the cash in hand and bank;

• Ensure sufficient funds at the field location by requesting for replenishment in a timely manner;

• Ensure full settlement of Operational Advances within 90 days from the date of its receipt;

• Submit monthly financial reports to theYangon Office by the set timelines. These reports includes but are not limited to: Operational Advances Ledger, Operational AdvancesReconciliation Sheet, Cash Control Sheet and bank reconciliation statement;

• Frequently travel to the assigned townships to disburse the funds as per national programe's approved work plan

• Make reimbursement to nominated drawers under the reimbursement scheme;

• Closely collaborate with the Department of Health Staff to ensure proper understanding of the Managed Cash Flow Standard Operating Procedures and better working relationships;

• Safe custody of cash and the assets assigned to her/him

• Working closely with the Yangon based Funds Flow team by giving the required information or informing them of operational matters which need a resolution;Performs other duties assigned by the supervisor(s).

Competencies

• Knowledge of UN or UNOPS financial regulations and rules will be considered an asset;

• Knowledge and experience with Global Fund Grants will be considered an asset;

• Fluent in both written and oral English;

• Ability to work systematically, accurately and under pressure;

• Good organizational skills;

• Ability to deal with clients and to respond to their queries.

• Excellent computer skills and ability to use software tools to present data clearly and concisely;

• Ability to work with accounting software;

• Good working knowledge of MS Office applications including proficiency in Excel.

Education/Experience/Language requirements

• Secondary education is required. A university degree (preferably in finance, accounting, business administration or related area) is an asset.

• Minimum of 5 years of relevant working experience in a similar field.

• Knowledge of UN or UNOPS financial regulations and rules will be considered as an asset.

• Experience within the UN system is an advantage.

• Fluency in written and oral English and Myanmar languare requried.

Contract type, level and durationContract type: Local Individual Contract Agreement

Contract level: L-ICA3

Contract duration:1 year (renewable subject to availability of funds and satisfactory performance)'THIS IS A LOCAL POSITION. ONLY MYANMAR NATIONALS ARE ELIGIBLE TO APPLY.ALL OTHER APPLICANTS WILL BE REJECTED.

'For more details about the ICA contractual modality, please follow this link:http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)

• Applications received after the closing date will not be considered.

• Only those candidates that are short-listed for interviews will be notified.

• Qualified female candidates are strongly encouraged to apply.

• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
• Recruitment/internship in UNOPS is contingent on the results of such checks.

More Info and Application