Location: Jakarta, Indonesia
Deadline: Thursday, 29 August 2013
Description
Background:
The Association of Southeast Asian Nations (ASEAN) Secretariat is the nerve centre ofASEAN, a regional inter-governmental organisation founded in 1967, to promote peace andstability, sustained economic growth, shared prosperity and social progress. It comprisesthe ten countries of Southeast Asia.The entry into force of the ASEAN Charter on 15 December 2008 had provided newimpetus to ASEAN's integration efforts by establishing a legal and institutional frameworkrequired to achieve the ASEAN Community by 2015.
This includes the newly approvedorganisational structure of the ASEAN Secretariat (ASEC) that is aligned to therequirements of the Charter and the three Blueprints of the ASEAN Political-SecurityCommunity (APSC), the ASEAN Economic Community (AEC), and the ASEAN Socio-CulturalCommunity (ASCC).
The ASEAN Secretariat is therefore well positioned to provide thenecessary functions required to effectively support the community building process underthe Charter and the Blueprints.Currently the ASEC is looking for a qualified candidate to fill the position of Secretary,who will work under the Competition, Consumer Protection & IPR Division (CCPID),which the division is to manage and provide significant technical inputs into ASEANcooperation in Intellectual Property Rights (IPR), competition policy and law, consumerprotection, Small and Medium Enterprises (SME) development, and economic andindustrial development.
Duties and Responsibilities:
The duties will cover, but not limited to, the following:
1. Provide secretarial and administrative support to the respective Division
- Establish and maintain a coherent filing system in accordance to ISO standard.
- Arrange hotel reservation, ticketing and prepare Travel Authorization for officers of the Division travelling to attend meetings.
- Arrange stationeries for daily use and meetings.
2. Coordinate and manage general correspondence
- Record Incoming and Outgoing Letters/Memos including distribution of incoming letters and memos to the relevant officers.
- Arrange schedules for appointments of the officers in the Division.
- Diploma in Secretarial studies or related field or discipline with minimum four (4) yearsrelevant working experience in technical role.
- Experienced in handling a wide range of administrative and executive support relatedtasks.
- Well-organized, flexible and enjoy the administrative challenges in supporting diversepeople and programmes.
- Demonstrated ability to communicate effectively with colleagues at all levels of theorganisation.
- Demonstrated ability to plan and organise tasks and work flows, with proven ability foraccuracy under pressure and adherence to deadlines.
- Demonstrated commitment to collaborative work practices.
- Demonstrated sound oral and written communication skills and sound interpersonalskills, including experience in cross-cultural environment and international settings.
- Demonstrated ability to multi-task, work long and irregular hours, perform tasksoutside the usual job scope, and willingness to travel frequently on short notice.
- Good command of English, written and spoken.
- Competency in computer skills with adequate knowledge of Microsoft Office andOutlook where relevant to the position.
Qualifications and Experience:
Successful candidate will be offered the post with a probation period of six months andmonthly salary commensurate with her personal qualifications starting from IDR2,000,000.
There are other applicable benefits which include monthly transportationallowance, outpatient medical reimbursement, hospitalisation insurance, and an annualbonus of a month's basic salary.
Upon completion of the probationary period, the candidatewill be confirmed on an initial up to three-year contract, inclusive of the six-monthprobationary period.
Remuneration and Benefits:
Send your application to asean.hr@asean.org highlighting your suitability and potentialcontribution to the position together with a detailed CV, including a recent passport-sizedphotograph and certified true copies of educational certificates obtained, and completedEmployment Application Form, which can be downloaded at www.asean.org.
How to apply:
Please indicate on the subject heading: Application for Secretary CCPID.Application papers should reach the ASEAN Secretariat by 29 August 2013.The Selection Committee's decision is final and only short-listed candidates will be notified.Incomplete applications will not be considered.******
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