Location: Washington
Description
Job Description
SRE/SNC - Administrative Coordinator - TTC - 1300003257
Description
Terms of Reference
Temporary Term Contractual – Administrative Support
Sanctions Committee Secretariat
The Inter-American Development Group1, the largest and leading source of financing for regional development for Latin America and the Caribbean, is looking for an assistant to work for its anti-corruption framework under supervision of the Case Officer (CO) and the Sanctions Committee Secretariat (SNCS).
BACKGROUND:
Under its anti-corruption framework, the IDB Group requires that all parties executing, bidding for, or in any way participating in an IDB Group project adhere to the highest ethical standards as defined in the applicable policies and the terms and conditions of the corresponding agreements. Hence, the IDB Group prohibits corrupt, fraudulent, coercive, collusive, or obstructive practices ('Prohibited Practices') on the part of parties involved in its projects and activities.
The CO is part of the anti-corruption framework, which addresses allegations of fraud and corruption in activities financed or executed by the IDB, the Inter-American Investment Corporation (IIC), and Multilateral Investment Fund (MIF), as part of the IDB Group.2
The CO constitutes the first tier of an administrative sanctioning process, responsible for reviewing the investigative findings of the Office of Institutional Integrity (OII) and determining whether the preponderance of the evidence supports a finding of a prohibited practice. If granted, the CO recommends a sanction to be imposed based on the evidence provided by the OII. Sanctions recommended by the Case Officer are final if not timely appealed before the Sanctions Committee.
The CO acts as a subject matter representative with internal and external clients and stakeholders and must interpret and analyze highly complex and confidential technical matters and make final determinations accordingly.
The SNCS is responsible for directing procedures, coordinating actions, reviewing matters and general support in the adjudication of cases presented to the Sanctions Commuittee under the IDB's framework for addressing allegations of Prohibited Practices. He has a leadership role in the management of the SNC activities, requiring a high level of technical expertise and the provision of input to resolve complex technical problems in this area.
THE ASSIGNMENT:
The selected candidate would work in a demanding fast pace environment with multiple deadlines and multitude of tasks. It is preferable that the selected candidate has some previous exposure to trial preparation and documents-intensive cases. The selected candidate must be self-directed and highly organized.
The selected candidate will be expected to perform, among others, the following tasks:
- Help with preparation of logistical tasks like checking copies for consistency, checking addresses, and monitoring shipping and delivery;
- Help with all administrative tasks such as processing payments to consultants and members of the Sanctions Committee and coordinating and organizing internal and external meetings;
- Make purchase plans for office supplies and take regular stock of inventory.
- Keeping the Case Management System updated.
- Keep all supporting documentation related to the costs and expenses of the office.
- Preparing memos and other basic communications for the CO and the Secretariat;
- Preparing all logistical and administrative tasks for issuing cases to the Respondents (i.e. making enough copies for each Respondent, checking all copies for consistency, preparing binders and labels, checking addresses, requesting courier service, monitoring shipping to ensure delivery, etc.);
- Managing case files, including organizing all case related records in accordance with appropriate protocols (hard copies and electronic copies);
- Preparing all administrative tasks for travel or missions of the CO and the Secretariat, including managing hotel and tickets reservations, visa requirements and Travel Authorizations;
- Supporting and organizing for the CO and Secretariat internal and external meetings including the preparation of the agenda, , draft minutes (as needed), and monitor on agreed actions;
- Provide support for the preparation and logistical planning of a wide variety of events, including conferences (in Washington DC and/or overseas), workshops, Brown-Bag Lunch (BBL) seminars, internal team meetings, and audio/video conferences and seminars;
- Undertake other tasks and ad hoc assignments
REQUIREMENTS:
- Graduated from a bachelor program or equivalent.
- Fully proficient computer skills, particularly in MS Word, Excel and PowerPoint, and in using information databases, internet/intranet services, as well as the ability to help organize data and information retrieval systems;
- Ability to perform a full range of administrative and client support services;
- Basic understanding of files and case management, particularly in the context of the Bank's development projects;
- Proven ability to communicate at a superior level in English and Spanish, orally and in writing, including on difficult and complex issues and positions;
- Established reputation for integrity, sound judgment, fairness and discretion in dealing internally and externally.
- At least two (2) years of experience in a similar position.
- Superior oral and written fluency in English and Spanish.
Characteristics of the Consultancy:
- Consultancy Category & Modality: Temporary Term Contractual
- Contract duration: 12 months
- Place(s) of work: Washington DC, USA
Qualifications
Payment and Conditions of Employment:
If the work will be carried out at Bank headquarters in Washington D.C. Remuneration will be determined in accordance with Bank regulations and criteria. The Bank will additionally contribute toward travel and moving expenses, if applicable. If a candidate is not a citizen or resident of the United States, the Bank will apply for a G-IV visa from the consulate of the United States in the candidate's country of origin. If a candidate cannot obtain a visa to work at the IDB the contractual offer will be rescinded.
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Individuals with relatives working for the IDB within and including the fourth degree of consanguinity and the second degree of affinity are not eligible. This includes staff members and consultants. Candidates must be citizens of a member country of the Inter-American Development Bank.
Primary Location
: HQ-US-Washington DC
Closing Date
: Ongoing
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