Location: Kabul
Deadline: Tuesday, 23 July 2013
Description
UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the worlds most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.
UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.
By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Background Information - Afghanistan
Afghanistan
With more than 10 years of experience in the country, the UNOPS Afghanistan office supports national reconstruction and development efforts by providing projects with goods and services - from stand-alone, one-off solutions to long-term management and capacity development support. Based in Kabul, UNOPS in Afghanistan has sub-offices in every region of the country. The team implements projects in support of the Afghanistan National Development Strategy, in a wide range of sectors including infrastructure, education, environment and agriculture, and governance and rule of law.
Functional Responsibilities
The Procurement Associate works under the overall guidance and supervision of the International Transport Sector Portfolio Program Manager with technical input and guidance from the International Procurement and Contracts Officer. He/she is responsible for effectively and proactively managing the procurement of works sub-projects for the portfolio of UNOPS/TSP programs, ensuring compliance and adherence to UNOPS Rules and Regulations. Additionally, the Procurement Associate will provide technical advice and mentoring to MPW Civil Servant counterparts/seconded staff assigned to interact with the TSP Program.
Specific responsibilities and duties include but are not limited to;
- In collaboration with the technical personnel of TSP undertake all activities related to procurement of works on TSP projects.
- Draft all bidding documents, including Request for Quotations (RFQ), Invitations to Bid (ITB), Request for Proposal (RFP). Assist the TSP Program Manager in drafting the TORs and specifications for the requested goods, services and works.
- Actively assist TSP in the development of works procurement plan and assist in the process of obtaining relevant approvals from donors, UNOPS headquarters procurement staff and other relevant authorities.
- Update the local and international vendors’ roster and database established and used by UNOPS AGOC.
- Carry out regular market searches related to the TSP operational requirements.
- Prepare responses to donor and other key stakeholders’ queries in relation to bidding documents including preparation of Tender Documents, Bid Evaluation reports, and Contract Award documents. Organize and coordinate pre-bid meetings, inform bidders of procurement rules and regulations and respond to any queries from bidders.
- Assist in arranging of Bid Opening and Evaluation sessions. As a Chairman or Member of the Bid Evaluation Committee play an integral role in the short-listing of bidders.
- Responsible for obtaining technical clarification from bidders, when required and when permitted by donor's rules and regulations. Prepare the Bid Evaluation/Quotation Analysis reports.
- Draft the UNOPS/TSP contracting documents namely Purchase Memo, Local Purchase Orders, Service Contracts and Work Contracts.
- Coordinate the processes of obtaining approvals from UNOPS headquarters for the contract award recommendations. Draft and process submissions to the HQCPC/LCPCReview Committee in Copenhagen.
- Upon approval, coordinate with the selected bidder to ensure completion of administrative processes including provision of Performance Security, issuance of contract award notice and ensure that contract documents are distributed accordingly.
- Responsible for managing the administrative processes throughout the duration of the preparation of all bid documentation until the award of the contract. Elaborate a solid internal control system which ensures that ATLAS purchase orders are duly prepared and dispatched.
- Organize and undertake the process of the clearance of items and equipment to be dispatched to the field locations. Arrange the transportation of dispatched materials from and to the field of operations.
- Track the project procured materials from the suppliers to the end users. Check all invoices and attach all supporting documents before submitting payments to finance section.
- Maintain and update all procurement files and records of corporate, service, maintenance and other contracts.
- Ensure all completed Procurement Documents are archived efficiently and effectively.
- Represent UNOPS on procurement related matters with donors and key stakeholders when required.
Monitoring and Progress Controls
Ensure that:
- all TSP procurement activities are conducted in accordance with UNOPS rules and regulations and are completed in a timely manner.
- Transport Sector Portfolio procurement plan for works is updated regularly and contracts for works on TSP projects are awarded in a timely manner.
Competencies
- Good working knowledge of MS Office application (Word, Excel), email and able to easily navigate Internet.
- Knowledge of UN rules and regulations would be a distinct advantage.
- Be able to uphold and respect procurement ethics and to conduct activities with integrity.
- Is a team player who demonstrates patience, flexibility and honesty.
- Is able to manage and mentor a team of procurement officers and supervise them in a participatory and capacity building manner. Be willing and able to meet tight deadlines and work long hours when required.
- Is a self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines.
- Be able to work in a multi-cultural environment.
Education
- Secondary Diploma required.
- At least 5 years of progressively responsible work experience in procurement, logistics, administration or operations.
- Experience in Civil Works procurement.
- Experience with NGOs, UN Agencies or an international organization is essential. Previous experience in a supervisory or management position is essential.
- Knowledge of UNOPS Procurement Procedures is an advantage
- Knowledge of ATLAS is highly desirable. Language
- Excellent working knowledge of English, both written and verbal.
Contract type: Local Individual Contractor Agreement Contract level: LICA - 4 Contract duration: 5 months with possibility of extension For more details about the ICA contractual modality, please follow this link: http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
Additional Considerations
- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
0 comments:
Post a Comment