Job: Administrative Assistant

Location: Mexico
Deadline: Friday, 09 August 2013 

Description

We are seeking a dynamic, innovative, self-motivated, and service-orientated professional for the position of Administrative Assistant in the Genetic Resources Program – Seeds of Discovery.

The International Maize and Wheat Improvement Center, known by its Spanish acronym, CIMMYT®, is a not-for-profit research and training organization with partners in over 100 countries. Please refer to our website for more information: www.cimmyt.org

The position will be based in the SAGA Laboratory at the "Centro Nacional de Recursos Genéticos" (CNRG), in Tepatitlán, Jalisco, Mexico.

Specific responsibilities of this position will include:

• Provide administrative support to the SAGA leader as well as SAGA staff, consultants, partners and visitors.
• Coordinate with his/her program assistant counterpart at CIMMYT's main campus (in El Batán, Texcoco) to prepare purchase requisitions and expense reports.
• Archive documents and reports generated by SAGA operations.
• Assist in communicating with CNRG, CIMMYT colleagues and external collaborators.
• Take care of teleconferencing arrangements, taking calls and general correspondence.
• Coordinate events hosted at SAGA and arrange travel logistics of SAGA personnel (ticket booking, transport and accommodation arrangements, visa, etc.)
• Assist in the preparation of reports, communications materials, Power Point presentations, etc.
• Other related tasks that may be assigned by the SAGA leader from time to time.

We are seeking candidates with the following qualification, skills and attitudes:

• BA/BS degree in Administration, Accounting or related field.
• 1 year of experience in similar tasks and position.
• Excellent bilingual skills (English/Spanish), including presentation skills.
• Intermediate level in Microsoft Office skills.
• Strong level of cultural sensitivity to understand the needs of all staff and partners.
• High level of responsibility, confidentiality and discretion.
• Ability to work with different nationalities, under pressure and as a member of diverse work team.
• Willingness to travel occasionally and schedule availability.

CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law our package of benefits includes Year-end Bonus (40 days), Vacation Premium (56%), Life Insurance and Medical Insurance, Supermarket Coupons, Savings Fund, Social Mexican Benefits (IMSS, SAR / Infonavit).

CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. Women are encouraged to apply.

To apply, please email cover letter and CV no later than Friday, 9 August, 2013 to Human Resources, CIMMYT (Email: nrsrecruitment@cgiar.org / Please insert Position Reference number: N13243 in the subject of your email)

Please note that only short-listed candidates will be contacted.

For further information please contact Guillermo Flores,g.flores@cgiar.org