Finance & Admin Officer, Addis Ababa
Closing date: Friday, 28 March 2014
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Position title Finance & Admin Officer
Level ICS-10
Department/office AFO, Ethiopia
Duty station Addis Ababa, Ethiopia
Contract type International ICA
Contract level IICA-2
Duration One Year
Application period 14-Mar-2014 to 29-Mar-2014 Print
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Background Information - UNOPS
UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity. Working in some of the world's most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations. We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.
Background Information - Job-specific
The African Network for Drugs and Diagnostics Innovation (ANDI) was launched in 2008. ANDI's Mission is 'to promote and sustain African-led health product innovation to address African public health needs through efficient use of local knowledge, assembly of research networks, and building of capacity to support economic development'. The expected outcome is the discovery, development and delivery of affordable new health tools including those based on traditional medicine, as well as the development of capacity and centers of excellence in health innovation.
The purpose of the position is to design, implement and oversee financial management practices to support and enhance ANDI programmes, increasing transparency and impact. This position is located in the Secretariat of the African Network for Drugs and Diagnostics Innovation (ANDI), offices in Addis Ababa, Ethiopia. ANDI is under the administrative authority of the UNOPS and the operational guidance of the ANDI Board, and draws upon the technical resources of partners
Functional Responsibilities
Description of duties:
Under the supervision of the ANDI's Executive Director, provide overall administrative and financial support for the ANDI programme.
Specific responsibilities include:
Finance Function
- Collaborate with the relevant administrative staff at UNOPS in the development and implementation of ANDI's administrative and financial processes including but not limited to HR, book keeping, financial tracking and reporting;
- Support the implementation of the Organization's technical projects and activities by planning and controlling all financial and administrative services/support required;
- Formulate general and specific budgetary estimates for regular and extra budgetary funded projects and implement/monitor the accounting of approved budgetary allocations by programs;
- Coordinate the periodic collection and analysis of pertinent economic and financial data in order to recommend rates or adjustments to rates for special service agreements, special contractual arrangements, agreements with donors, other participating institutions, etc.;
- Ensure basic program and budget management functions, in particular follow-up of program implementation, human resources plan and operation plan.
- Ensure that financial audits or reviews take place in the manner agreed in the grant agreement or as needed;
- Prepare monthly financial and administrative reports and documents, consolidating individual financial and progress reports from implementing entities for Senior Management or the Governing Bodies, and present or support the report as needed;
- Ensure financial reports are submitted in a timely manner by the implementing entities, review the reports, provide clearance, comments and recommendations;
- Prepare reports and documents related to ANDI administration and finances Advise and guide ANDI personnel on UNOPS Financial Rules and Regulations
- Advise Programme Manager(s) as to appropriate programmatic and financial decisions that will lead to the achievement of objectives set out in the departmental work-plan and budget.
- Perform ongoing review, analysis and reconciliation of accounts, investigating discrepancies and initiating timely corrective actions including implementing effective financial risk management practices as needed;
- Work with the UNOPS and the Executive Director in administration of personnel policies and apply regulations, rules and procedures concerning recruitment, appointment, benefits, and other personnel matters including issues related to immunities and privileges as they apply to international staff as well as local labor legislation as it applies to locally recruited administrative personnel, contractual services and special service agreements;
- Assist in the planning, design, development, and maintenance of the Office's computerized information systems; undertake feasibility studies, analyze and recommend modifications to existing applications, etc.;
- Develop and recommend annual staff development programs in order to improve the efficiency and effectiveness of the Office's administrative and managerial capability; plan and organize the implementation of approved training; participate or provide training in subjects related to administration;
- Guide project managers and other personnel of projects with respect to the management of all administrative operations and services; ensure that pertinent UNOPS rules and regulations as well as conditions of agreements with donors and the government are observed;
- In collaboration with UNOPS staff, develop, implement and ensure UNDSS institutional/organizational security measures are complied with;
- Ensure basic program and budget management functions, in particular follow-up of program implementation, human resources plan and operation plan.
- Advise and guide ANDI staff on UNOPS administrative rules.
- Work with other ANDI departments to support inter-departmental initiatives that contribute to the achievement of the ANDI Strategic Plan;
- Contribute to efforts by the ANDI Executive Director to mobilize resources and maintain donor relations.
- Contribute to the development of ANDI Work Plans and Budgets, Operational Plans, and Medium Term Strategic Plans;
- Represent the administrative and finance team in relevant meetings.
- Perform other duties, as assigned by the Executive Director.
- Demonstrated ability to work effectively with internal or external clients.
- Demonstrated ability to develop and implement administrative and financial processes.
- Ability to create and sustain active and positive collaboration with colleagues and external parties.
- Strong analytical and problem solving skills.
- Ability to deliver within set quality standards and within set deadlines.
- Ability to handle multiple tasks and priorities.
- Ability to present financial information effectively.
- Initiative and ability to work independently.
- High level of integrity and commitment to professional responsibilities.
- Proven trust, worthiness and willingness to work as a team player take direction and share information with fellow staff members.
- Good planning and organizational skills.
- Demonstrated constant attention to detail.
- Demonstrated capacity to question one's work, seek continual improvement in the services, systems or one's knowledge.
Essential
- University degree in business administration, finance, accounting, economics or related filed.
- Advanced university degree in Business Administration or finance
Essential
- At least seven years of experience in the international public or nonprofit sector dealing with administration and finance management.
- Experience in working in the context of partnerships with other organizations.
- Experience in external or internal auditing or assessment of internal control of financial systems
- Fluency in oral and written English and French is a requirement.
- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
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