Finance Associate, Project GFATM (Belize Nationals Only), Belmopan, Belize
Closing date: Tuesday, 4 March 2014
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FINANCE ASSOCIATE, PROJECT GFATM (BELIZE NATIONALS ONLY)
Location :Belmopan, BELIZE
Application Deadline :04-Mar-14
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :English
Background
UNDP is a key partner to the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria (GFATM) and has undertaken the role of Principal Recipient of GFATM grants in Belize for the HIV Round 9 Grant. In its role as Principle Recipient, UNDP ensures quality financial management, timely procurement of supplies, and efficient monitoring and service delivery.
UNDP‘s management role consists in implementing grants, ensuring financial accountability, and training of national and international counterparts on programme management and financial accountability. Under the guidance and supervision of the Project Manager the finance Associate is responsible for effective delivery of financial services, transparent utilization of financial resources and management of the projects finances.
Duties and Responsibilities
Summary of Key Functions:
- Implementation of operational and financial management strategies
- Administration of budgets and cost-recovery system
- Accounting. Finance and administrative support
- Global payroll
- CO cash management
- Facilitation of knowledge building and knowledge sharing
- Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
- Project Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management.
- Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with Project management.
- Support to the preparation of the Project's Quarterly Report and prepare monthly Cash Flow and annual Cash Flow Forecasts, and statement of sources and uses of funds in compliance with the Global Fund requirements.
- Prepare monthly disbursement reconciliation and provide variance analysis and recommend remedial actions.
- Analysis and provision of financial information for PUDR
- Implementation of the control mechanism for projects through monitoring budgets preparation and modifications, budgetary status versus ASL,
- Sending project budget to KK if authorized by the Senior Management.
- Presentation of thoroughly researched information for planning of financial resources of the projects, r eports containing analysis of the financial situation.
- Proper control of the supporting documents for payments, review of financial reports for activities implemented by SRs.
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed.
- Coordination and review of accounts closure
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
- Use, retrieve, reconcile and update the finance related databases to ensure accurate and accessible information regarding the payments of SR s and suppliers.
- S upport to Government Entities and NGOs (SR / Implementing Partners) to ensure consistency of the monthly/quarterly financial report and disbursement request and the budget execution
- Primary contact with Implementing Partners on financial matters.
- Timely and accurate preparation of cash reconciliations.
- Timely preparation of monthly cash flow forecast for use by Operations Manager/ Project Manager. Liaison with implementing partners to obtain estimate of their cash requirements.
- Organization of trainings for the operations/ projects staff on Finance.
- Synthesis of lessons learnt and best practices in Finance.
- Sound contributions to knowledge networks and communities of practice.
Functional Competencies:
Building Partnerships Level 1.1: Maintaining information and databases
- Tracks and reports on mobilized resources
- Researches best practices and poses new, more effective ways of doing things
- Identifies and communicates opportunities to promote learning and knowledge sharing
- Understands the main processes and methods of work regarding to the position
- Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Documents ‘best practices' in organizational change and development within and outside the UN system
- Demonstrates ability to identify problems and proposes solutions
- Uses information/databases/other management systems
- Makes recommendations related to work procedures and implementation of management systems
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Responds to client needs promptly
- Maintains databases
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
Education
- Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
- 6 years of progressively responsible finance and accounting experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft .
- Knowledge of IPSAS and/or IFRS required
- Language Requirements:
- Fluency in English
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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